Meeting of the Board
Neepawa United Church
Present: Brian Bailey, Donna Newton, Bob Durston, Kristin Wood, Brian Elgert,
Judy Elgert, Rita Friesen, Ann Nielsen, Ella Jarvis, Susan Phillips, Heather
Cummings, Eleanor Nicholson and Lyle Byram.
Regrets: Maurice Kaye and Ruth Hanke.
1. Brian called the meeting to order at and welcomed via skype
Margaret Kristjansson, our supervising Minister.
2. Kristin gave the Opening Meditation What each of us feel the contributions
in sharing the word over the past year followed by a Prayer.
3. Moved by Bob Durston and seconded by Ann Nielsen that the Agenda be
approved as circulated. Carried.
4. Moved by Heather Cummings and seconded by Donna Newton that the
Minutes be approved as circulated. Carried.
Received information on
Information brochure from
looking for Donations information available on Bulletin Board.
Information from Leprosy
Information from United
· Newsletter Brian prepared the Christmas newsletter and thinks he will
prepare one to go out at Easter.
6. Business arising from the Minutes:
a) Progress on Funds raised for Projector/Screen project - $5185. to date.
b) Name Tags Susan checked on name tags from Staples and reported
plastic pouches with string $37 for 50 and the clip on are 100/$97.00.
Motion #1 Moved by Susan Phillips and seconded by Judy Elgert that we purchase
name tags from Staples at a cost of $254.25 including taxe + $45.75 for
c) Kathryn Hofley presentation Brian reported that the Presentation done
by Kathryn on Saturday, November 23rd and Sunday, November 24th were
very well done. Brian had sent Kathryn Hofley a thank you note for her
d) Christmas Eve service Service at and Kristin asking for
Readers at the service anyone interested to contact her. Bob suggested
the time of Christmas Eve service be left on phone message machine.
Discussion on looking at providing babysitting service for Sunday morning
Church Service. It was suggested we have the toys available in the Narthax
for young children. This information to be available to the Greeters to inform people with young children.
e) Financial Viability review Bob presented the information in this
report followed by a discussion. The report to go to the Larger Parish Board.
f) Spring Supper needs a convener. A discussion on having a Spring supper and
Brian Bailey suggested that each member of the Board prepare a file with a job
description of their position on the Board. This will provide information
for any new member coming on the Board.
g) Music licensing Kristin spoke on the licensing issue and not all hymns are
covered in All Voices. Pastoral Charge to look after the licensing of this matter.
7. Committee Reports:
A) Larger Parish (Official Board) no report
B) Pastoral Care Eleanor reported in November they sent 4 sympathy cards,
5 Get well and 2 Anniversary of a Death.
year. Susan thanked the Church Community for their response to the Salvation
D) Ministry and Personnel no report
E) Treasurer Report Bob presented the November 30 financial report.
Surplus $ 18,403.37
The Budget was again reviewed and it was discussed if we would top up the
M & S donation as it did not reach the Budget for 2013.
Motion #2 Moved by Donna Newton and seconded by Eleanor Nicholson that
Neepawa Church Board top up the
$15,000.00 as budgeted. Carried.
Motion #3 Moved by Bob Durston and seconded by Judy Elgert that the Board accept
and recommend to the Annual Meeting the proposed larger parish budget for 2014
Moved by Bob Durston and seconded by Brian Elgert that the financial report
be approved as presented. Carried.
F) Property Brian reported in Maurices absence that the roof repair work is
in progress now by Flynn Roofing.
G) Finance No report.
H) UCW Heather Cummings reported that the UCW Christmas was held and
received a collection of $200 for Stars Ambulance but as this service has
been grounded the funds are being held to see what will happen with this service.
I) Ministerial Kristin Wood attended the Singles luncheon; Tuesday morning coffee;
Pastoral care visits; 1 funeral last month; held a Celebration of life at Country Meadows for Alice Harper, Connie Pettitt and Bertha Neuman; has been
preparing for Christmas. Reported her conference interview went well and she
has been recommended.
Kristin is planning to begin a study group in January would accommodate learning
for people who are not members but would be interesting for anyone. Based on
the New Creed. Study Group could be evening or day or both in mid January.
Anyone interested to contact Kristin.
J) Trustees Judy Elgert reported
· This past summer we had a Loss Prevention Specialist visit our property for the
purpose of assessing areas of potential hazard and risk. In general, there were
only three recommendations. One is that we coordinate with the fire department
and develop a documented basic emergency response plan. The second that
documentation be maintained as to the dates/times common area emergency
lighting is tested and related service (bulb and battery replacement) performed.
The third is there is a damaged parking curb to be repaired.
· Insurance has been renewed with Red River Mutual.
· Glass deductible is now $1000. Until this renewal , it was $50 but we have had
several claims in the last few years so we no longer can get this.
· Abuse coverage will continue for the 2013 -2014 term. In order to provide Abuse
coverage on renewal next year, the church will have to have a written policy
regarding abuse and abuse prevention that has been approved by legal counsel.
This policy will then need to be reviewed in detail with all employees and volunteers.
These recommendations to go to Property Committee as shovelling needs to be
recorded. To set up a committee to prepare Church Abuse Policy.
K) Worship Ann reported
· The December Worship meeting was cancelled due to weather and lack of quorum.
· Worship Chair making a list of worship committee duties and will co-chair with
Rita Friesen for one year.
· All is in order for carolling, Blue Christmas and Christmas Eve. Belinda Critchlow
will play on Blue Christmas and the men are arranging surprises for us on Christmas Eve.
· Cookies and hot chocolate are ready for carolling on the 18th . Cookies and tea/coffee
following the Blue Christmas service for fellowship.
· White Gift Sunday was a huge success and the Charlie Brown tree overloaded
with scarves, mitts, hats, socks for the Salvation Army Christmas hamper distribution.
Sunday School will
Childrens Day in the spring will be
Next Worship Committee meeting is
L) Presbytery No report.
M) Special Reports
Nominating Committee Donna reported will require a new Presbytery Rep.
Have a Vice-Chair for (2015). All other members remaining on the Board.
Donna thanked those members for remaining on the Board.
Men`s Breakfast 5 attended and had a good discussion.
Youth Group Has finished for this year and will start again in January.
Sunday School done until January.
Singles Have had Christmas party with 16 in attendance.
Moved by Rita Friesen and seconded by Ann Neilsen that all reports be
accepted as presented. Carried.
8. New Business:
A) Judy gave a moment of levity.
B) Agenda items
for Annual General Meeting on
given to Brian.
C) Susan Phillips reported that they are busy packing hampers at Rifle Range
on Thursday, and anyone that has time to pack or deliver hampers would
10. Kristen gave the closing Prayer.
11. Brian adjourned the meeting at
Motion 1 Moved by Susan Phillips and seconded by Judy Elgert that we purchase
from Staples at a cost of $254.25 including taxes and $45.75 for incidental. Carried
Motion 2 Moved by Donna Newton and seconded by Eleanor Nicholson that the
Neepawa United Church Board top
$15,000. as budgeted. Carried.
Motion 3 Moved by Bob Durston and seconded by Judy Elgert that the Board
accept and recommend to the Annual Meeting the proposed larger parish Budget for
Merry Christmas and Happy New Year to All!!