Neepawa United Church

Meeting of the Board

April 19th, 2012

 

Present:  Brian Bailey, Donna Newton, Mark Satterly, Rita Friesen, Susan Phillips, Judy Elgert,

               Terry Smith, Eleanor Nicholson, Brian Elgert, Maurice Kaye, Ann Nielsen, Ella Jarvis

                and Lyle Byram.

Regrets: Bob Durston and Ruth Hanke

1.       Brian Bailey called the meeting to order at 7:00 p.m.

2.       Mark gave the opening meditation and prayer.

3.       The agenda was approved as circulated.  Moved by Terry Smith and seconded by Ann Nielsen.

Carried.

4.       The Minutes of the March 19th meeting were approved with the change that Marie Angers and

Kathleen Swanson replaced Carolyn Durston on April 4th for noon hour Lenten music.

Motion moved by Donna Newton and seconded by Eleanor Nicholson.  Carried.

5.       Correspondence

·    Brian presented information from Calling Lakes, Saskatchewan

·    Information from the Leprosy Mission

·    The United Church Lenten magazine

·    Letter from General Council office regarding Insurance

6.        Business Arising from the Minutes

7.       Old Business

A.       JNAC – Donna reported the JNAC report was approved  as written at the April 1st meeting.                 Mark announced he will be leaving by August 1st to Kildonan Church in Winnipeg.

                              Donna will have more information regarding JNAC at the May meeting.

B.        Pastoral Care Workshop will be held on May 9th to help those interested in visiting

                             people in their homes or the Care Home on behalf of the Church.  Anyone interested in

                             this workshop are invited to attend.

C.       Library is still in progress.

D.     “Trail Mix” fundraiser – Donna reported it was very successful and raised close to

$900.  Donna suggests Ann contact this group for a Sunday Service to provide music.

E.       Donna reported the Spring Supper has been all planned and ready for Sunday, April 22nd.

8.       Committee Reports:

A.     Worship

         MOTION:  Moved by Ann Nielsen and seconded by Eleanor Nicholson that the Board honor

                             the baptism of Malik Anthony Kimbeni, son of Madison Brooke Johnston on April 8th, 2012.

                             Hazel Peters sponsored.  Carried.

         MOTION:  That the Board accept the transfer of Frances Kulbacki’s membership from Neepawa

                             United Church to Knox United Church in Brandon.  Carried.

         MOTION: That the Neepawa United Church accept the transfer of Norman Spratt from Kelwood United

                             Church.  Carried.

·         June 3, 2012 will be Children’s Day – formally promotion Sunday.  Kim Smith is organizing.

·         Youth Group will have wind up June 1, 2012.  Youth group planning spaghetti supper for

May 16th.

·        Choir participated in Festival on April 17th and learned a few things on diction, projection

and correct notes.  A great job was done by all participants.

·        Wonderful comments were forwarded from the congregation regards Easter music and

participation of youth-children.

·        Our Country Meadows folk enjoyed their worship time in the sanctuary.  Still need help

for Terry at  Country Meadows end for confirmed loading and unloading.

·        Carnations have been ordered for Mother`s day. We are still working on Father`s Day

honorarium.

·        Grad Sunday will be June 24th.  Working on presenters to address the graduates.

·        Sound system personnel are still in the offing regards replacing Tyler Stillwell when

he graduates.

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·         A Remit for Larger Parish was presented to add 1940 Statement of Faith, a new Creed

(1968) and 2005 Song of Faith.  It was  decided to ignore and it would be defeated.

       B)   Pastoral Care

·          Eleanor reported they sent 7 Get Well wishes,  6 Sympathy messages, 1 Thinking of you as

               well as one home visit.

       C)   Mission and Service  

·                                                                 Susan reported the Lenten Calendars raised $372.00 which has brought the total to $4129.60

                which is   down $60.00 from last year.  Committee to come up with a plan for raising funds.

D)   Ministry and Personnel – No report

E)   Treasurer report – Bob left his report and Brian presented his report.

                                  2012   Total Income              $35,210.64

                                  2012    Total Expenses            44,217.56

               Deficit                              -  9,006.92

MOTION:  Moved by Ann Nielsen and seconded  by Judy Elgert that the Treasurer Report be approved as

                     Presented.  Carried.

F)                                                                             Property

·                                                                 Terry reported he has received two estimates for the front door openers from  two local businesses.

MOTION:  Moved by Terry Smith and seconded by Brian Elgert that we accept Thomas Windows and Glass

                     for installation of wireless door opener for one door only for $3247.02 including taxes.  Carried.

·                                                                 Caretaking Staff – Terry reported that the caretakers Wayne Zalluski and Joyce Kingdon

advised they have a caretaker hourly agreement with the Neepawa United Church board

until June 30, 2012.  Both caretakers have expressed they will be taking a month off in the

summer. They both advised they would accept this position for another year.  Wayne would

take August off and Joyce would take July off and would work Tuesday through Thursday.

Terry to set up a new agreement with Wayne and Joyce that would go to June 30, 2013.

Discussion on the caretaker wages and it was decided to raise the wage to $16.00 per hour.

MOTION:  Moved by Terry Smith and seconded by Judy Elgert that we pay our caretakers $16.00 per hour

                     as of July 1, 2012 and authorize holiday time for July and August. Carried.

MOTION:  Moved by Terry Smith and seconded by Ann Nielsen that we hire Trevor Smith to mow the

                    grass for the season at $15.00 per mow (under Terry s supervision).  Carried.

 

     G)          UCW

·                                                                 Donna reported that the rummage sale made around $640.00

·                                                                 Soup and Sandwich – May 3rd

·                                                                 Spring Supper set for April 22nd

·                                                                 50th Anniversary of UCW – plans are being made

H)  Ministerial

·                                                                    Mark asked if there is any policy on Baptism on Mothers Day

·                                                                    Arrangements to be made for August weddings

I)                                                                              Trustees Report

·                                                                      Judy reported she received a phone call  from Manitoba Hydro and MTS regarding easement on Church

property.  Brian Bailey has been talking to these people and will follow up on this matter.

MOTION:  Moved by Lyle Byram and seconded by Ann Nielsen that Chair Brian Bailey be authorized to

                    sign the Grant of Easement with Manitoba Hydro and MTS relative to the services of our Church.

                     Carried.

C)                                                                           Larger Parish

·                                                                      Larger Parish meeting on May 1st.  Oversight Committee to go to Carberry on April 25th. 

D)                                                                           Presbytery

·                                                                      Rita is attending Presbytery in Morris.  Nominations are open for Chair of Presbytery or Chairolet

E)                                                                            Fund Raising – no report

F)                                                                            Special Reports

·                                                                      Mark spoke on the Men s breakfast with  8 or 9 attending.  Meet again on May 10th at Chicken Corral.

Brian made a point of looking at sponsoring a Philopino Family. Suggest Eli family as he is a part

of our congregation.  For discussion  at Men s Breakfast.

                                                                   -3-

·                                                                      Mark reported on the Tuesday morning coffee group at 10:00 a.m. – very informal.

 

G)                                                                           New Business

·                                                                      Susan suggests a Movie Night – wonder about using computer with projector and portable screen.

Brian Elgert said the Ag office has a 8 and half foot screen which could be borrowed.  Susan

to check with Ag office.  Brian to check with sound people to see if it could be put through the

sound system.  Donation from movie night to be used for Mission and Service.

·                                                                      Brian Bailey to check out cost of projection system for sanctuary and receive two quotes.

·                                                                      Would require someone to operate computer system on Sundays.

9.                                                                               Next meeting May 17, 2012 at 7:00 p.m.

10.                                                                            Rev. Mark Satterly gave the closing prayer.

11.                                                                            Brian adjourned the meeting at 8:45 p.m.

 

 

MOTIONS CARRIED:

1.                                                                              That the Board honor the baptism of Malik Anthony Kimbeni, son of Madison Brooke Johnston on

April 8, 2012. Hazel Peters sponsored.

2.                                                                             That the Board accept the transfer of Frances Kulbacki membership from Neepawa United to

Knox United Church Brandon.

3.                                                                             That Neepawa United Church accept the transfer of Norman Spratt from Kelwood United Church.

4.                                                                             That we accept Thomas Window and Glass estimate of $3247.02 for installation of wireless door opener for one door only.

5.                                                                             That we pay our caretakers $16.00 an hour as of July 1, 2012 and authorize holiday time for July and August.

6.                                                                             That we hire Trevor Smith to mow grass for the season at $15.00 per mow (under supervision of Terry).

7.                                                                             That Chair Brian Bailey be authorized to sign the Grant of Easement with Manitoba Hydro and MTS

relative to the services of our Church.