MEETING OF THE BOARD

Neepawa United Church

Dec. 17, 2019

 

Present: Bert Lowry, John Lea, Bob Durston, Nora Kaye, Brian Bailey, Linda Hart, Judy Elgert, Pat Fedoruk, Susan Phillips, John Douglas, Ella Jarvis, Jan Bailey, Jane Goudie

 

1. Call to order – Bert called the meeting to order at 7:00 p.m. Bert thanked everyone for all of their help over the four years that he has been chairperson.

2. Opening Meditation John Lea explored the topic of surprises.

3. Adoption of the Agenda – John Douglas moved adoption of the amended agenda, seconded by Jane.

Carried

The amendment was to add Nominating Committee to #7, old business.

4. Adoption of the Minutes – Jane moved adoption of the Nov. 19, 2019 minutes, seconded by Ella Carried

5. Correspondence

A) Christmas Card

A Christmas card with best wishes for the board was received from Dawn, Rita and Doug.

B) Rita’s Activities for Nov.

 

Home visits

Funerals

Elks

Hospital

Ctry Mead.

Sun. Services

In Service

Ministerial

November

15

4

2

 

2

4

1 day

1

 

6. Committee Reports

A) Pastoral Care – Betty Ebner sent a report of cards sent in Nov.

Sympathy 4

Get Well/Thinking of you 2

One year Anniv. of death 3

B) Mission & Service Susan thanked those responsible for picking up the nativity scene in Brandon and setting it up outside the Church. Murray Newton built the stable.

 

C) Ministry & Personnel – Brian Bailey reported.

-The Committee recommends wage increases for Dawn and Doug starting Jan. 1, 2020.

Motions were made and passed to approve this.

- Coverage in the Office for the two days of “special leave” for Dawn has been resolved with volunteer support on Dec. 19 and 20, 2019.

- Office coverage during the Christmas Week has also been addressed.

- Rita has agreed to take special call during Christmas week and does not require payment unless called to duty. Dawn has also indicated that she is only “a text away” during this time.

-Regarding Police Check and Child Abuse Registry policy:

In order to qualify for at least $1M in liability insurance we must have an Abuse Policy in effect. We felt that the United Church of Canada has this in place and we will follow that policy. We will need to identify all those working in leadership roles within the Church and request that they complete the necessary paper work for both the Criminal Check and the Child Abuse Registry at the expense of our Board. These checks will be required for all those who have contact with children and vulnerable people. We are currently tabulating that list…including Sunday School teachers, ministers, choir leader, organists, designated church visitors.

 

 

6D) Treasurer – The statements to Nov. 30, 2019 were distributed.

Income $150,556.67

Expenses $135,793.58

Surplus $ 14,763.11

The UCW has donated another $6,000 which will appear as a December entry. In expenses, the insurance premiums will be paid in December.

The proposed Budget for 2020 was included with the “Larger Parish” entry changed to “Ministerial”

 

Moved by Bob, seconded by John Douglas that the Treasurer’s Report be adopted. Carried

A motion was made and passed to top the M&S amount to $15,000 if required at year end.

 

E) Property John Douglas reported.

- Finding someone to finish the painting in the CEC is still in the works.

- John arranged to increase the lighting at the front of the Church. It is much better now but could be increased if needed. Lighting to be re-evaluated in the new year.

 

F) UCW Jan reported.

- The UCW participated in the Least Coin Service at the Presbyterian Church. There was a good turnout of UCW members.

- The annual UCW Christmas party was held on Dec. 4. The offering was donated to the STARS air ambulance. We also had non-UCW members attend.

- The UCW has donated $6,000 to the Neepawa United Church Board.

- We catered to three funerals in November.

- The 2020 Executive is in place. We still require a vice chair and convener for the fall supper.

 

G) Pastoral Charge Supervisor’s Report

- John Lea reported that Board Members should be members of the Neepawa United Church.

 

H) Trustees – John Forke dealt with some issues with regard to the renewal of the insurance policy.

 

I) Worship Committee – Pat Fedoruk reported

The Worship Committee met on December 10, 2019. We firmed up plans for Advent events. The membership report as of Nov. 30, 2019 shows 220 residents and 47 non-residents for a total of 267. The organ requires some maintenance and repair work. Brian Thompson, Allen organ technician, will forward the estimate to Carolyn Durston. He expects to be back in Manitoba at the end of January 2020.

 

J) Stewardship

K) Prairie to Pine Region –Susan thanked the Worship Committee for all their work, especially at this time of year.

- Susan brought up an important topic. The Neepawa United Church needs to be licensed to show movies or clips. Two insurance companies cover different production companies. A motion was made and passed to purchase appropriate licensing to allow movies/clips to be shown at the Church.

 

L) Special Reports

Brian reported that there will be caroling at 6:30 on Wed. Dec. 18 starting from the Church.

 

M) Acceptance of all reports was moved by Jane and seconded by Judy. Carried

 

7. Old Business

A) Nominating Committee

Bert reported that the new Board for 2020 is in place except for the positions of Vice Chair, Property and Stewardship.

 

7B) Church of Christ rental

Bert reported that a rental request has been received for Dec. 29. The Board agreed that if rented to them, the Church of Christ will pay the rental rate for the number of time periods that they use. Bert will be in touch with them.

 

8. New Business

A) Rotary Request re: Book Sale

A motion was made and passed to rent the CEC to the Rotary Club for their Annual Book Sale April 15 to 18 with set up on April 13 or 14 if the CEC is available.

 

B) Red River Insurance

Gill and Schmall Agencies notified the Church that we need to have a Criminal Record Check and Child Abuse Policy in place in order to qualify for $1,000,000 in liability insurance. Bert took the necessary steps to assure them that we were in the process of adopting a policy and a Committee of Jane Goudie, John Lea and Brian Bailey was formed to work on this. The Church now qualifies for the $1,000,000 in liability insurance.

 

C) 2020 Annual Assessment Statement

The assessments for Neepawa and Brookdale were based on half of the previous Larger Parish payment. Our assessment is $3,500 and Brookdale was assessed the same amount. We will pay the Assessment in the new year but there is a possibility of re-assessment since Brookdale is appealing the process.

 

D) Osborne Units

Bud Johnston and Dave Cochrane are Committee Members for the Osborne Units. They want to make a presentation about the Osborne Units and our possible involvement with them. They will be on the Agenda for the March Board Meeting.

 

9. Moment of Levity – John Lea shared a moment of levity.

10. Next scheduled Board Meeting is Jan. 21, 2020 at 7 pm. Bert will Skype for that meeting.

11. John Lea gave a closing prayer

12. Bert adjourned the meeting at 9:05 pm.

 

Motions

 

#1 Motion made by Brian Bailey and seconded by Judy Elgert. That the Board increase Doug’s rate of pay to $17.00 per hour effective January 1, 2020. Carried.

#2 Motion made by Brian Bailey and seconded by Judy Elgert. That the Board increase Dawn’s rate of pay to $14.50 per hour effective January 1, 2020. Carried.

 

#3 Motion made by Bob Durston and seconded by John Douglas. That the Board top up the M&S budgeted amount of $15,000 if required. Carried.

 

#4 Motion made by Susan Phillips and seconded by Pat Fedoruk. That the Neepawa United Church apply for video licensing. Joint Audio Ciné Film and Criterion will cost $150 plus $70 (based on average Sunday attendance) for 2020. Carried.

 

#5 Motion made by Judy Elgert and seconded by Brian Bailey. That the Board rent the CEC building to the Rotary Club of Neepawa for their annual book sale at the same rate as last year, $910 for April 15 to

April 18, 2020. They can set up on Tuesday or Monday if available. Carried.