MEETING OF THE BOARD

Neepawa United Church

January 15, 2019

 

Present: Bert Lowry(via Skype), John Lea, Bob Durston, Pat Fedoruk, Susan Phillips, Brian Bailey, Judy Elgert, Brian Elgert, Jan Bailey, Nora Kaye, Ella Jarvis, Linda Hart

 

1. Call to order – Bert called the meeting to order at 7:10pm.

2. Opening Meditation John read a reading re: Epiphany, followed by a prayer.

3. Adoption of the Agenda – Judy moved adoption of the agenda, seconded by Pat. Carried

4. Adoption of the Minutes – Bob moved adoption of the Dec. 18, 2018 minutes, seconded by Ella. Carried

5. Correspondence

- Thank yous from Doug Guy, Dawn Gardy and Rita Friesen for their Christmas gifts from the Board.

- Rita sent a report of her activities for December: Country Meadows - 15; Homes - 8; Elks Manor - 3; ministerial meeting - 1; Blue Christmas Service - 2; Christmas Eve - 2; Sunday services - 4.

 

6. A) Pastoral Care – No report

B) Mission & Service Susan had nothing to report

C) Ministry & Personnel

Brian Bailey reported: The operation of the Church ran smoothly during the break between Christmas and New Years. Thanks to Rita Friesen for being "on call" during that period of time. Services continue to be handled efficiently by the supply ministers and the local leadership group. The leadership group involves more members of the congregation each time they prepare a worship service. One of the supply worship leaders, Jerrold Nikolaisen, has expressed a keen desire to pursue the ministry in the United Church of Canada, but he has met a few "roadblocks" in that endeavour. He has been a popular worship leader wherever he goes and it would be unfortunate to lose his enthusiasm to another denomination. I, as an individual, (not representing the church) have provided a letter of support for him. Congregation members are inquiring what they can do. After Board discussion, Brian Bailey was asked to be in touch with Carberry United Church, Jerrold's home Church, to determine what, if any, steps they are taking in regard to this matter.

D) Treasurer – Bob distributed the year end Dec. 31, 2018 Financial Report. Exhibit A shows the income/expenses for the year, Exhibit B shows year end balances in the Memorial, Intern and Building Funds, and Exhibit C shows the Balance Sheet.

- Bob commented that the M&S donation was topped up from $14,056.08 to $15,000

- Exhibit B shows there was $695 in donations to the Memorial Fund giving a balance of $35,875.56, a balance of $20,721.34 in the Intern Fund and a balance of $130,577.15 in the Building Fund

Income $163,910.19

Expenses $138,462.10

Surplus $ 25,448.09

Bob noted that $21,000 of the surplus was due to having no minister for part of the year.

Moved by Bob, seconded by Judy that the 2018 Financial Statements be adopted. Carried

- Bob also presented the 2019 Neepawa United Church Budget. The budget is based on having a full time minister and Larger Parish fees for the year.

Moved by Bob, seconded by Judy that we recommend to the congregation the adoption of the 2019 Neepawa United Church budget as presented. Carried

 

6E) Property

- John Douglas sent quotes for 5 fire extinguishers. New would cost $565 and refurbished $367.

A motion was made and passed to purchase 5 new fire extinguishers.

- Brian Bailey will be the liaison between the Board and Wilbur Loewen who is adding an extension to the sound booth.

- Susan will check with Mackenzie United in Portage re: pictures of inside ramp.

F) UCW – Bert welcomed Jan and Nora as the new UCW reps. Nora reported that the UCW had made and delivered 48 single, 12 double and 8 family cookie trays before Christmas, mailed 8 cards to bereaved and 1 card to a shut-in. The UCW is investigating the purchase of a new fridge.

G) Ministerial - John Lea reported that the Brookdale congregation is meeting this Sunday to make a final decision re: leaving the Larger Parish.

H) Trustees – no report

I) Worship Committee –Pat Fedoruk reported.

- The Worship Committee met Jan. 8.

- A notice will be placed in the bulletin asking for any relief pianists. Joanna Evans name was suggested as a possibility.

- Over Christmas there was some difficulty locating a qualified person to run the sound system and slide show projection for a funeral. With the board approval, Dawn Gardy will be trained as an emergency back up person.

- Jan. 17 – 24 is normally set aside as a week of prayer for Christian unity. The Ministerial Association agreed to rotating evening services instead. The first one was Jan. 13. Neepawa United will host one in March (already approved at the Dec. Board Meeting). The Worship Committee will assist Rita Friesen with refreshments following the service.

- The Worship Committee is contemplating changes to Holy Week lunch time music and reflection. Possibly have only one noon hour instead of 4. The Worship Committee recommends one service on Maundy Thursday April 18 and perhaps invite the “HIIMS” and have Rita do a short reflection. Pat will feel out any possible performers for other days and a final decision will be made later.

- The photocopier in the basement is for Sunday School use. It was decided to purchase toner but not do any repairs to the machine if needed.

- The travelling communion kit purchased does not meet the needs of seniors very well for home communion. They will check with Rita re: other options.

J) Stewardship Bob will get the list of donors to Bert, Jane, Susan, Pat and Brian Elgert as soon as he gets final info for the 2018 year.

K) Regional - Susan indicated that Donna Newton will be nominated as the second person to attend the Regional Council meetings. The first Regional Meeting is June 13 to 16 in Brandon. Check at the next Larger Parish Meeting if they will pay for hotel, registration and meals.

L) Special Reports – Brian Bailey reported that the Ministry Search Committee is waiting on 2 things. The first is the confirmation of Brookdale’s standing in the Larger Parish and the second is getting a liaison person from the United Church for this Region( the previous liaison person is now in a different region).

M) Acceptance of all reports was moved by Bob seconded by Brian Elgert. Carried

7. Old Business:

A) Policies and Procedures Manual

Bob presented the proposed Policies and Procedures Manual for the Neepawa United Church.

A motion was made and passed to recommend to the congregation the acceptance of the Neepawa United Church Policies and Procedures Manual dated January 15, 2019.

- There will be an item in the Sunday bulletin giving 2 options for congregation members, pick up a copy at Church or check the Manual out on the Neepawa United Church website.

 

8. New Business

A) Rental Inquiry

The Church of Jesus Christ of Latter Day Saints made an inquiry about renting space to hold Sunday church services starting in 4 to 5 weeks. Bob will contact the individual to determine their needs and give them info about rental rate, use of sound system etc.

A motion was made and passed to allow Bob to go ahead with the rental if all conditions are met.

B) Internship Fund

We have $20,721.34 in an Intern Fund account. If we are not using the funds, the conditions of the bequest state that we donate the money to St. Andrews College. A decision was made to keep the funds until our minister situation is clarified.

C) Spring Supper

The Spring Supper will be on April 14 at a cost of $15 per person with a similar menu to last year.

D) Nominating Committee Report

The Nominating Committee presented their slate of officers which will be approved at the Annual General Meeting in Feb.

E) United Church of Canada note regarding a grant opportunity

Information was received about obtaining a grant to hire a student for a minimum of 6 weeks in the summer for 30 to 40 hours per week. The Board decided that at this time we do not need to hire a summer student.

 

9. Ella shared a moment of levity.

10. The AGM is on Feb. 17 during the Church Service. Brian Elgert will chair the Meeting and the Worship Leadership Team will organize the service.

- Next regular Board Meeting is Tuesday Feb. 19, 2019 at 7:00 pm.

11. John Lea gave closing blessings.

12. Bert adjourned the meeting at 9 pm.

 

 

#1 Motion made by Bob Durston and seconded by Brian Bailey. That the policy of the Neepawa United Church purchase five new 10LB fire extinguishers from Murray’s Fire Extinguishers at a cost of $565. Carried.

Carried

#2 Motion made by Bob Durston and seconded by Brian Bailey. That the Neepawa United Church Board recommend to the congregation the acceptance of the Neepawa United Church Policies and Procedures Manual dated January 15, 2019. Carried.

 

#3 Motion made by Brian Elgert and seconded by Linda Hart. That, if the Church of Jesus Christ of Latter Day Saints accept our rate and the facility is available and Bob thinks it is acceptable, we allow Bob to go forward with the rental. Carried.