MEETING OF THE BOARD

Neepawa United Church

January 16, 2018

 

Present: Bert Lowry(by Skype), Kristin Woodburke, Linda Hart, Bob Durston, Brian Bailey, Ella Jarvis, Donna Newton, Judy Elgert, Susan Phillips, Pat Fedoruk, Noreen Hollier, John Douglas

 

1. Call to order – Bert called the meeting to order at 7:00pm

2. Opening Meditation: Kristin read the poem “When the Song of the Angels is Stilled”. Board Members shared the word that was on the star that they received at church and how they felt it applied to their life.

3. Adoption of the Agenda – Bob moved adoption of the agenda, 2nd by Judy. Carried

4. Adoption of the Minutes – Bob moved adoption of the Dec. 10, 2017 minutes, 2nd by Brian Bailey.

Carried

5. Correspondence

- A thank you from Kristin for the gift and card that she received for Christmas.

- A letter from the Town of Neepawa reminding us to keep the sidewalks clear of snow and ice

6. Committee Reports:

A) Pastoral Care - no report

B) Mission & Service – Susan had nothing to report.

C) Ministry & Personnel – Brian Bailey reported that the Committee had a meeting but nothing to report.

D) Treasurer – Bob distributed the Income & Expenditures for the year 2017, current balances in the Memorial Fund, Intern Fund and Building Fund, the Balance Sheet as well as the Neepawa United Church Budget for 2018

Income $183,478.44

Expenses $157,975.95

Surplus $ 25,502.49

Moved by Bob, 2nd by Ella. That the Financial Statements for the year ending 2017 be adopted. Carried

Moved by Bob, 2nd by Susan. That the Neepawa United Church Budget for 2018 be adopted. Carried

 

- Bob indicated that there is a substantial surplus due to more donations, a successful fundraiser and less expenses.

- Bob included a report on financial practices that will be sent to Presbytery with the Annual Report.

E) Property

- John discussed wages with caretaker Doug Guy. He has not had a raise for 3 years. A motion was made and passed to increase Doug’s wages by 50 cents an hour. Thanks to Doug for all his work at the Church.

- Quotes will be requested for a new air conditioner on the south side of the church. It has previously been repaired but is no longer working.

F) UCW – Donna indicated that there are 3 members taking over the UCW Chair position for several

months each. Noreen Hollier was at the meeting and will chair the UCW for Jan., Feb., and March.

- Noreen reported that the UCW sent cookie trays at Christmas; 40 single, 14 double and 4 family plus 11

cards. Poinsettias were given to staff as well as cookie trays. Doug received a tray of nuts and a cookie

tray. The UCW catered 2 funerals in Dec. and 1 in Jan.

- The UC W will host the World Day of Prayer in March.

G) Ministerial

Kristin reported that there was a large turnout for the Blue Christmas Service, approximately 40 people. The Christmas Eve service went well. Kristin officiated at 2 funerals.

H) Trustees – nil

 

 

6I) Worship Committee –Pat reported that the Committee had just met before the Board Meeting. There has been no interest in homebound communion. The two Sundays of carol singing before church in Dec. went well. Jan 21 is the Week of Prayer for Christian Unity pot luck supper at our church. More members are needed on the Committee.

- Kristin reported that plans for Lent are to celebrate Ash Wed. on Feb 18, Palm Sunday on Feb 25, Holy Mon. on March 4, Holy Tues on March 11, Holy Wed. on March 18, Maundy Thurs. on March 25 and Easter Sunday on April 1. There will be a Good Friday Service at the Baptist Church.

- Kristin will offer a book study on the book “The Last Week”. A motion was made and passed to order 5 copies of the book.

- Communion will be on Feb 18 by intinction and March 25.

- We will collect non- food items during Lent.

- Bert complimented the Worship Committee for a great service on Christmas Eve.

J) Stewardship

- Kristin and several Board Members continue to phone and thank donors to the Fall Stewardship Campaign.

K) Presbytery

-Susan reported that four remits were approved by a majority of the 84 voting presbyteries and 2136 voting pastoral charges of the United Church. Remit 1 is the Three Council Model, Remit 2 is the Elimination of Transfer and Settlement, Remit 3 is Office of Vocation and Remit 4 is Funding a New Model.

- After extensive consultations across the church, the interim report from the Boundaries Commission is proposing 17 regional councils be established on Jan. 1, 2019, if Remit 1 is passed at the 43rd General Council in July 2018.

- The 92nd Annual Meeting for the Conference of Manitoba and Northwestern Ontario May 24 to 27, 2018 at the University of Manitoba will be the final full gathering of our Conference. Congregations within driving distance are invited to join the worship in person. There is seating for over 800, so yes there is room.

- A second person is needed for the Presbytery Committee.

L) Special Reports - nothing

M) Acceptance of all reports was moved by Donna, 2nd by Judy. Carried

 

7. Old Business:

A) New Rental Rates

- Donna, Jane, Susan and Bob met to review rental rates. Donna presented the proposed Rental Fees for Church Facilities. A motion was made and passed to accept the new rental fees effective Feb. 1, 2018.

- A list of sound technicians will be provided to Dawn in case needed for a funeral.

- The Funeral Information Brochure needs to be updated. Donna will make changes and take to Dawn to get new brochures printed.

- The wedding information sheet also needs changes. The Worship Committee will be responsible. A copy of the sheet will be emailed to Board Members. Let Kristin or Worship Committee know any concerns.

B) Same Sex Marriages

- After discussion by the Board, Brian Bailey gave a Notice of Motion for the March Board Meeting.

- Kristin indicated that there are many United Churches in the Presbytery with similar policies

Notice of Motion:

Whereas: Currently all marriage services held in the Neepawa United Church are at the discretion of the Board, the Board of the Neepawa United Church will sanction the use of the Neepawa United Church for a marriage service of any couple regardless of gender provided the couple fulfill the requirements and marriage preparations necessary for all couples.

C) Menu for Spring Supper

It was decided to have a beef dinner. Date is April 15/18. Bert will order meat from Shop Easy.

 

 

7D) Intern report

After investigating the possibility of having an intern, the Pastoral Charge Committee indicated that there is not much chance of getting an intern. It will not be pursued at the present time.

 

8. New Business

A) Nominating Committee Report

Bert reported that he is working on getting positions filled and he will fill necessary positions on the Presbytery and Worship Committees. Bert will stay on as President and Brian Elgert as Past President. A notice will be placed in the bulletin asking for a volunteer for the position of Vice President. Brian Bailey will make a presentation at a Sunday Service re: need for a Vice President for the Board.

B) AGM, February 4, 2018

The AGM will be part of the Service on Feb. 4. There will be a brunch after the Service. Brian Elgert will chair the meeting. Kristin will make the format similar to last year.

9. Brian Bailey shared a moment of levity.

10. Next meeting is Tuesday February 20, 2018 at 7:00 pm

11. Kristin gave closing thought.

12. Bert adjourned the meeting at 9:15 pm

 

 

 

 

Motions:

 

#1 Motion made by John Douglas seconded by Bob Durston that Doug Guy’s wages be increased to $16.50 per hour effective January 1, 2018 with thanks. Carried

 

#2 Motion made by Kristin Woodburke and seconded by Donna Newton that we purchase 5 copies of the book “The Last Week” for use in a book study during Lent. Carried

 

#3 Motion made by Donna Newton and seconded by Bob Durston that we accept the report for the Neepawa United Church Rental Fees for Church Facilities to take effect Feb. 1, 2018. Carried