MEETING OF THE BOARD

Neepawa United Church

January 17, 2017

 

Present: Kristin Woodburke, Bob Durston, Susan Phillips, Ruth Hanke, Ella Jarvis, Brian Elgert, Judy Elgert, Bev Davie, John Douglas & Bert Lowry via Skype.

Regrets: Rowena Powell, John Forke, Eleanor Nicholson, Donna Newton, Jane Goudie & Lyle Byram

1: Call to order – Bert Lowry called meeting to order 7:02pm.

2: Kristin read opening meditation – a song of faith

3: Adoption of the agenda – Bob moved adoption of agenda, 2nd by John. Carried

4: Adoption of Minutes – Bob moved adoption of minutes, 2nd by Ruth. Carried

5: Correspondence – None

6: Committee Reports:

  1. Pastoral Care – Ruth Reported – 5 sympathy cards, 5 get well/ thinking of you cards and 1 anniversary of a death.

B) Mission & Service - submitted by Susan - Mittens and food and toys from White Gift Sunday were delivered to Salvation Army to be used in Christmas Hampers and the food bank. There were also cash donations that can be used for purchasing items for food bank as needed.

The committee has met and is looking into a number of social justice issues to decide what project we might want to introduce in the New Year. Meanwhile, we continue to highlight videos and stories from minutes to mission to look at ways M&S money is used to make a difference in our world.

Ministry & Personnel – Brian Elgert to email Brian Bailey

D) Treasurer – report to Dec 31 2016

Income $184,103.45

Expense $180,738.88

Surplus $ 3,364.57

Bob moved 2016 financial statement, 2nd by Judy. Carried

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Neepawa United Church

INCOME & EXPENDITURES-EXHIBIT A

For the year ending December 31, 2016

INCOME:

Collections: Envelopes 88,538.45

Loose 1,403.10 89,941.55

Donations 35,590.45

Mission & Service 13,927.64

Observer Subscriptions 230.00

Use of C.E. Centre 1,305.00

Spring Supper 3,396.79

United Church Women 17,000.00

Benevolent Fund 2,178.86

Misc: Interest 826.78

GST rebate 876.39

Brunches 2,975.40

Office 808.67

Total 5,487.24

Total Operating Income 169,057.53

 

EXPENSES:

Contributions: Larger Parish 84,000.00

Mission & Service 15,000.00 99,000.00

Christian Education Committee 936.07

Choir Leader 2,910.00

Organists 4,180.00

Electricity 5,035.36

Heat 4,894.43

Insurance 9,573.12

Maintenance 13,484.84

Observer 1,375.00

Office Supplies and associated expenses 3,780.05

Property Taxes 1,603.71

Caretaking 14,960.00

Water 898.20

Sound 1,060.00

Benevolent fund 2,002.18

 

Total Expenses 165,692.96

Surplus $ 3,364.579

 

 

 

 

 

 

 

 

 

 

NEEPAWA UNITED CHURCH

EXHIBIT B

 

MEMORIAL FUND

Beginning Balance January 1, 2016 29,690.75

Donations 540.00

Interest earned 264.69

Balance December 31, 2016 30,495.44

INTERN FUND

Beginning Balance January 1, 2016 20,250.32

Interest earned 160.82

Balance December 31, 2016 20,411.14

BUILDING FUND

Beginning Balance January 1, 2016 137,379.09

Add: Donations 23,035.84

Interest 889.70

Elevator replacement 55,533.43

Chair replacements 5,579.93

Balance December 31, 2016 100,191.27

 

 

 

 

NEEPAWA UNITED CHURCH

EXHIBIT C Balance Sheet

Current Assets:

Cash 119,179.79

Memorial Fund 30,495.44

Intern Fund 20,411.14

Building Fund 100,191.27

Total 270,277.64

Fixed Assets:

Land original value 18,500.00

Building & contents 1,090,000.00

Total 1,108,500.00 1,108,500.00

Total Assets 1,378,777.64

Approved B Lowry Chair

R Durston Treasurer

 

 

 

 

 

 

 

 

 

 

 

 

Neepawa

budget 16

 

actual 16 budget 2017

 

 

budget 2017

 

current

93,000.00

 

89,941.55

 

 

 

91,000.00

 

 

donations

35,000.00

 

35,590.45

 

 

 

36,000.00

 

 

M & S

15,000.00

 

13,927.64

 

 

 

15,000.00

 

 

Observer

250.00

 

230.00

 

 

 

250.00

 

 

CEC rental

500.00

 

1,305.00

 

 

 

850.00

 

 

UCW

12,000.00

 

17,000.00

 

 

 

12,000.00

 

 

spring supper

4,000.00

 

3,396.79

 

 

 

3,500.00

 

 

misc

2,000.00

 

2,511.84

 

 

 

2,500.00

 

 

Building fund

10,000.00

 

15,045.92

 

 

 

10,000.00

 

 

Brunches

2,000.00

 

2,975.40

 

 

 

2,500.00

 

 

Fund raisers

2,000.00

 

 

 

 

 

2,000.00

 

 

Benevolent

1,000.00

 

2,178.86

 

 

 

1,500.00

 

 

Total

176,500.00

 

184,103.45

 

 

 

176,600.00

 

 

 

 

 

 

 

 

 

 

 

 

Larger Parish

84,000.00

 

84,000.00

 

 

 

84,000.00

 

 

M & S

15,000.00

 

15,000.00

 

 

 

15,000.00

 

 

CE committee

750.00

 

936.07

 

 

 

800.00

 

 

choir leader

3,000.00

 

2,910.00

 

 

 

3,000.00

 

 

hydro

4,350.00

 

5,035.36

 

 

 

5,000.00

 

 

heat

6,900.00

 

4,894.43

 

 

 

5,000.00

 

 

insurance

10,000.00

 

9,573.12

 

 

 

10,000.00

 

 

maintenance

10,000.00

 

13,484.84

 

 

 

13,000.00

 

 

Observer

1,250.00

 

1,375.00

 

 

 

1,400.00

 

 

office supplies

3,000.00

 

3,780.05

 

 

 

3,500.00

 

 

organists

4,400.00

 

4,180.00

 

 

 

4,200.00

 

 

property taxes

2,000.00

 

1,603.71

 

 

 

1,800.00

 

 

caretaking

14,500.00

 

14,960.00

 

 

 

14,800.00

 

 

water

1,100.00

 

898.20

 

 

 

1,100.00

 

 

Board expense

500.00

 

 

 

 

 

500.00

 

 

sound

1,000.00

 

1,060.00

 

 

 

1,000.00

 

 

building fund

10,000.00

 

15,045.92

 

 

 

10,000.00

 

 

Benevolent

1,000.00

 

2,002.18

 

 

 

1,500.00

 

 

newsletter

500.00

 

 

 

 

 

500.00

 

 

fundraiser

500.00

 

 

 

 

 

500.00

 

 

total

176,500.00

 

180,738.88

 

 

 

176,600.00

 

 

surplus/deficit

-

 

3,364.57

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

E) Property – John will look after getting fire alarm certification.

 

F) UCW – submitted by Donna

The UCW Christmas Party held Dec. 7 included an enjoyable program and the offering collected was $266. Which was donated to STARS.  We packed 60 cookie trays and delivered to bereaved, shut ins and those members of the congregation under the weather as well as to thank yous for jobs well done.  Noreen Hollier is coordinating the food for Zeebu - Youth retreat to be held at the Neepawa United Church in February.  The UCW is prepared to help with preparation, serving and cleaning up for some of the meals. Each Unit will contact Noreen.

G) Ministerial – Kristin reported 20 people attended the Christmas morning service. There was a baptism January 8th. There was one funeral. Youth retreat in February, Kristin will be Chaplin, looking at holding a confirmation class this season.

H) Trustees – No report

I) Worship Committee – submitted by Susan,

A good group of singers of all ages met for caroling on the 16th and visited the hospital, Kinsmen Kourts, Yellowhead Manor and Elks Manor.

Christmas services were well attended. Christmas morning 20 of us met for worship and fellowship. We served cinnamon buns and coffee and then gathered in the sanctuary for a very meaningful service of readings and carols.

Christmas morning baggies were distributed with the cookie trays, Salvation Army Hampers and in the Narthex.

The committee will meet January 31st to plan Lent and Easter services and decide on dates for Communion Sundays.

J) Stewardship – no report K) Presbytery – Next meeting will be February 11, 2017 in MacGregor.

L) Special reports – Youth group going once a month for rest of season. There are a couple of them involved in the youth retreat.

Acceptance of all reports was moved by Donna, 2nd by Jane, Carried

7. Old business:

A) Nominating Committee – Submitted by Bert Lowry & Brian Elgert

2017 Church Board

Past Chair Brian Elgert

Chairperson - Bert Lowry

Vice Chair

Secretary Linda Hart

Treasurer Bob Durston

Presbytery Representatives Susan Phillips, Rowena Powell

Property John Douglas

Stewardship

Pastoral Care Betty Ebner, Michelle Babcock

Mission & Service Susan Phillips & Rowena Powell

UCW Donna Newton

Worship Judy Elgert, Sheila Bremner, Lynda Lowry, Pat Fedoruk, Kay McKay

Ministry & Personnel Brian Bailey, Dave Dyck

Members at Large Judy Elgert, Rowena Powell, Ella Jarvis, Jane Goudie

Minister Kristin Woodburke

Trustees Jan Bailey, John Forke, Dave Cochrane

 

B) Thank you calls – still working on lists.

8. New Business:

A) Remits #2 & #4 – board discussed remit 2 & remit 4, will table to next meeting. Members can look a remits on site gc42.ca/remits

B) Annual meeting will be held February 26th in sanctuary during service. Sunday school will be down stairs for whole service.

C) Youth Retreat – February 19th weekend. Group leaders will arrive Friday night 6:30. Participants will arrive Saturday. All will participate in Sunday service & will leave Monday. We will provide meals, shelter, showers. Kristin will be Chaplin on call.

9. Moment of Levity was read by Ella

10. Next meeting February 21st@7:00

11. Kristin gave closing prayer

12. Bert adjourned the meeting at 9:20

 

Motions:

 

  1. Moved by Ruth, that the Neepawa United Church Board pay for supplies to print “first anniversary of a death” cards to be used ty the Pastoral Charge Committee. 2nd by Brian……..Carried

  2. Moved by Kristin, that we host week of prayer for Christian unity prayer service and pot luck, Sunday January 22nd @4:00pm. 2nd by Susan……Carried

  3. Moved by Bob, that the Neepawa Board recommend that the congregation accept the 2017 budget for the Neepawa United Church. 2nd by Brian……….Carried.

  4. Moved by Brian, that the Neepawa Board recommend that the congregation accept the 2017 budget for Neepawa & Area Pastoral Charge. 2nd by Bob……..Carried.