Meeting of the Board

Neepawa United Church

January 21, 2014

 

Present:  Brian Bailey,  Bob Durston, Kristin Wood, Brian Elgert, Judy Elgert,

                Rita Friesen, Ann Nielsen, Ella Jarvis, Susan Phillips, Maurice Kaye,

                Ruth Hanke and Lyle Byram.

Regrets:  Donna Newton, Eleanor Nicholson and Bev Finlayson.

 

1.      Brian called the meeting to order at 7:00 p.m. and welcomed via cell phone,

Margaret Kristjansson, our supervising Minister.

2.      Kristin gave the opening Meditation and Prayer.

3.      Moved by Susan Phillips  and seconded by Brian Elgert that the Agenda be approved as

circulated.  Carried.

4.      Moved by  Judy Elgert  and seconded by  Ruth Hanke  that the Minutes be approved as circulated.   Carried.

5.       Correspondence –

·        Brian read a Thank you from Wayne and Amber Zalluski for the

gift certificate at Christmas.

·        The Mandate magazine has been received.

·        Brian will be preparing a newsletter during Easter season and anyone

with information to go in the newsletter to contact him.

·         Rita and Kristin thanked the Board for the gift card received at Christmas.

·        Brian thanked everyone for their work over the last two years when he served as Chairman.

6.      Business arising from the Minutes:

a)      Progress on funds raised for Projector/screen – raised $6775.00 to date.

b)      Name Tags – Susan presented the name tags and will have them ready for

the Annual meeting.

c)      Financial viability review – Bob reported on this report and it was suggested

that all three Larger Parish reports be consolidated and forwarded to JNAC.

Margaret suggested that nothing be done with JNAC until things are settled

with Kristin in May.

d)      Music licensing – Kristin looked into this matter and we will require 3 licences

particularly in Neepawa as we are now projecting lyrics on the screen.

We have CCLI and will require LicenSing at $169.00 US funds and

One License at $195.00.   Discussed who is in charge of recording the

number of times used.  Kristin will talk to Amber on this matter.

Motion #1 – Moved by Kristin Wood and seconded by Judy Elgert that Neepawa United

                 Church purchase yearly licences from LicenSing and One Licence for

                 $169.00 US funds and $195.00 respectively per year.  Carried.

7.      Committee Reports:

A)    Larger Parish (Official Board)

·        That the Board approved vacation time for Kristin of Feb. 18, 19 and 20th.

·        Reported that Arden and Brookdale need to set their own fee

schedule with regard to Funerals.

·        Pulpit Supply – a recommendation came from Presbytery that the

rate be increased to $162.00 per event as minimum payment and

that if more than one service is covered then the additional service

would bring 1 ½ plus mileage.

B)     Pastoral Care

·        Ruth reported for the month of December they sent out

1 sympathy card; 4 get well cards and 5 – one year anniversary of  a loss.

·        Tuesday morning coffee – took a break from December 17/13 until

January 7/14.  Have served coffee to approximately 8 people each time.

She would encourage others to help making coffee.

C)    Mission and Service – Susan reported there is a contest for naming the

Men’s Choir.  To give a donation with your suggestion and the Men will decide

from the suggested names.

D)    Ministry and Personnel – no report.

E)     Treasurer Report –

Bob presented his Financial report to December 31, 2013.

                      Total Income                                $169,145.07

                      Total Expenses                               156,642.17

                 Surplus                                     12,723.37

          Surplus acquired because did not pay Larger Parish second half levy of  $64,744.26 as did       not have expense of a minister and a half in place during the year as budgeted.

Margaret Kristjansson suggested that perhaps those people who do not use envelopes may

be interested to go on par.

F)     Property – Maurice Kaye reported.

·        The lift was inspected by the Inspection and Technical Services Branch

of the Manitoba Government. Several conditions were identified that

require attention. Brandon Elevator will be contacted to complete the

necessary upgrades.

·        Maurice contacted Flynn Roofing about the status of the roof repairs.

These repairs will be initiated as soon as the weather permits.

·        John’s Electric has indicated that one of the flood lights should arrive in

January and the second flood light is expected to arrive in February.

·        Murray’s Fire Extinguisher Service did an inspection of the church’s

fire extinguishers – one unit was recharged and scheduling will be

arranged for future service.

G)    Finance – Brian has contact of a person that does a magic show as a suggestion

       for a Fund Raiser.       

H)    UCW – Ruth reported that the World Day of Prayer is March 7th and she

            Requests the  use of the Sanctuary.

         A thank you note has been received from Red Sucker Lake thanking

         us for the 8 boxes of clothing that was sent.

I)       Ministerial – Kristin Wood

·        Kristin reported she has spent time in pastoral care.

·        Spent time visiting at hospital during December.

Carolling, Blue Christmas and helping with hampers in December.

·        No funerals in December and has had three in January.

·        She will have time off in February – February 18, 19th and 20th.

·        Kristin has set up a time for Bible Study – will be Thursday morning

 and Sunday evening. People will have some reading to do before

meeting.

·             Ministerial Meeting – will be held in Neepawa United Church on

       February 6th, at 11:30 a.m.  Will be a discussion on Good Friday

                               Service as we will be hosting the Service.

J)       Trustees – No Report

K)    Worship – Ann Nielsen reports:

·       Carolyn and Belinda will be directing choir and organ while Brian away.

·       Bible study starts January 23, 2014.

·       Board accept wedding request from Kristin Wood and Shane Burke for

July 11, 2015.  Officiating Clergy to be announced at a later date.

Motion #2 – Moved by Ann Nielsen and seconded by Susan Phillips that the Board

Accept the wedding request of Kristin Wood and Shane Burke for July 15, 2015. Officiating

Clergy to be announced at a later date.  Carried.

·        Daniel Heschuk graduates this year and his sister Jenna is being approached

to fill in his place.

·        Youth Group are having a pancake supper prior to Ash Wednesday service

on March 5th, 2014.

·        Lenten Week – April 14th – 17th noon hour music and quiet time is being

organized. Kristin will do the introduction, prayer and reflection.

·        Palm crosses are being researched instead of palm fronds for Palm Sunday.

·        Rita Friesen and Ann Nielsen will co-chair the worship committee this year.

L)     Presbytery – no report.

M)   Special Reports –

·        Men’s breakfast – 5 present at last breakfast

·        Youth Group – up and going with 11 members.

·        Sunday School – going well

·        Singles – 13 out

Moved by Ann Nielsen and seconded by Brian Elgert that all reports be accepted as presented.

8.      New Business

A)    Ella gave a moment of levity.

B)      Brian has Agenda prepared for AGM on February 2, 2014 and if anyone

has an item that needs to go on the Agenda to contact him.

Brian also reported that someone has suggested to him that lighting on the

stained glass windows would certainly enhance the windows.

C)    Rita mentioned the communion table from East View Lodge in the lower CEC

and she would like have it.  Discussion on this matter and it was decided to

donate the table to Rita.

 

Motion #3 – Moved by Ann Nielsen and seconded by Ruth Hanke that the Board

            donate the communion table returned from East View Lodge to Rita Friesen for

            all the work and cherishing she has done for our Church community.  Carried.

D)    John Douglas indicated that there has been no feed back about the work

Kristin is doing. Search Committee needs to know if we will make the

Call for Kristin.

Following the closing prayer Kristin was excused and we discussed the matter

and Brian will prepare the Evaluation.

9.      Next meeting – February 18th, 2014 at 7:00 p.m.

10.  Brian adjourned the meeting and 9:00 p.m.

 

 

Motions carried:

 

1.       Moved by Kristin Wood and seconded by Judy Elgert that Neepawa United Church

purchase yearly licenses from LicenSing and One  License for $169.00 US funds and

$195.00 respectively.  Carried.

2.      Moved by Ann Nielsen and seconded by Susan Phillips that the Board accept the

Wedding request of Kristin Wood and Shane Burke for July 11, 2015.  Officiating

Clergy to be announced at a later date.  Carried.

3.      Moved by Ann Nielsen and seconded by Ruth Hanke that the Board donate the

Communion table returned from East View Lodge to Rita Friesen for all the

Work and cherishing she has done for our Church community.  Carried.