Meeting of the Board

Neepawa United Church

June 16th, 2014


Present: Brian Elgert, Bob Durston, Donna Newton, Brian Bailey, Bev Finlayson,

Kristin Wood, Ella Jarvis, Ann Nielsen, Ruth Hanke, Rita Friesen and Lyle Byram.

Regrets: Eleanor Nicholson, Susan Phillips, Judy Elgert and Maurice Kaye.

  1. Brian Elgert called the meeting to order at 7:00 p.m.

  2. Kristin Wood gave the Opening Meditation.

  3. Moved by Donna Newton and seconded by Brian Bailey that the

Agenda be approved as circulated. Carried.

  1. Moved by Donna Newton and seconded by Ella Jarvis that the Minutes of the May meeting be approved as circulated. Carried.

  2. Correspondence

for the programs available from June to November.

    1. Business Arising from the Minutes

Bailey offered to draft a letter offering our support during the transition period.

There will be a second letter sent letter with an invitation to join our

Congregation when they close the end of December, 2014.

Kristen to obtain the list of families.

      1. Committee reports

      1. Larger Parish

        • Ann Nielsen attended the meeting in place of Brian Bailey and reported that

Arden made it official that they will be closing at the end of the year.

(use some funds from GIC if necessary).

Following Ann`s report the Board had a discussion regarding the Larger Parish and a

suggestion was made that we set up a joint Board meeting with the Brookdale Board

so that the situation may be resolved prior to December 1st. Brian Bailey and Brian Elgert

will prepare the letter with suggested dates of July 8th and 9th or July 27th or 28th or another

date that works for the Brookdale Board. Board Members to attend meeting from Neepawa

are: Brian Elgert, Brian Bailey, Bob Durston, Donna Newton and Susan Phillips.

        1. Pastoral Care

        • Ruth Hanke reported that in May they sent out 5 Sympathy cards and

3 one year Anniversary of death cards.

          1. Mission and Service – no report

          2. Ministry and Personnel – no report

          3. Treasurer -Bob presented the Financial Report to May 31st.

Income $62,440.26

Expenses 57,904.84


Moved by Bob Durston and seconded by Ann Nielsen that the

Financial Report be accepted as presented. Carried.

May 30th and ticket sales at $540.00 and expenses totaled $318.69 with

a profit of $181.69.

replacement of the door and lights that had been vandalized.

in the sanctuary. Bob suggested this be paid to Ann from the Memorial Fund.

Motion #1 –Moved by Ruth Hanke and seconded by Donna Newton the planters in

the Sanctuary be approved at a cost of $195.77 and this cost come from the

Memorial Fund. Carried.

also be noted that between December and April that John’s Electric has changed

bulbs and other electrical issues at no charge.

water tank and it was decided that he have someone take a look at it.

            1. Finance – Fund raising

            • Brian Bailey mentioned the Westman Youth Choir coming for a concert in October. Brian checking into Grant information regarding this concert. Tickets are $10.00. It was also decided to have reserved seating with advance ticket sales.

            • There was a suggestion on “Elvis the Christmas Show” that Susan mentioned some time ago. Ruth will follow this up with Susan.

              1. UCW – no report

              2. Ministerial

              • Kristin reported she has had three funeral and two weddings.

              • Attended Conference and she was Commissioned. Kristin thanked

the Board for the gift of a stained glass window as acknowledgment of

this Event.

and are bringing in a group to perform in the Presbyterian Church on

the Saturday night of the Lily Festival. They are looking for Donations

to support this group. It was discussed and we will not be giving a


look at using Facebook. Murray could work with Kristin as a means

of communication. Possibly have Murray have a blog on the website.

Kristin suggest putting the Scripture readings for upcoming week.

It was suggested this would have to be monitored on a daily basis.

She suggested an idea to think about “The Church in the Past”;

“Where are we Now” and “Where do we want to go in the future”.

She suggested that it would require the Board to be behind this idea.

Would require Board support and have a co-ordinator. To send

first letter out in October encouraging members to use “on par”.

Members to be on committee are Kristin Wood, Donna Newton,

Brian Elgert and Brian Bailey. It was suggested the best way to do it

would be to have members of congregation included. Bob reported

that this has been done in the past. Suggested to have a plan in place

and apply it. Have list of jobs and address them.

Mother’s Day.

day on June 4th.

last resort. Myra Bennet has agreed to help with music.

Garret Rempel. They are to reply if coming.

and look after coffee. Susan and Sheila to help.

time between services on Sunday as she has barely enough time to get

to Neepawa for 11 a.m. Brookdale does not want to change their

start time. This is still in discussion stage.

Country Meadow’s residents. Perhaps could do in the summer or

early fall – August 10th invite residents to the Church on that date.

Handi-van to bring the residents. Rita will contact Country Meadows.

during the summer.

                  1. Presbytery – Ella reported will require a Rep for Rock Lake in September.

                  2. Special Reports:

                  • Men’s Breakfast – to continue

                  • Youth Group – Rita requests to be less involved with the Youth Group.

                  • Sunday School – to look at workshop rotation model with volunteers

to help out with activities.

time enjoyed by all with a delicious pot luck lunch.

latter part of August. Will require training session on operating.

on the Sunday afternoon during Lily Festival.




children out during Church on days there is no Sunday School.


It was moved by Brian Bailey and seconded by Lyle Byram the acceptance

of reports as presented. Carried.

It was moved by Ruth Hanke and seconded by Bev Finlayson the acceptance

of reports for April and May meetings be approved as presented. Carried.


                    1. New Business – Larger Parish Budget

Stewardship Committee

For discussion at September meeting.

                    1. Ella Jarvis read a special saying for summer and Lyle read a moment of levity.

                    2. Next Meeting - Tuesday, September 16th at 7:00 p.m.

                    3. Kristin gave the closing Prayer.

                    4. Brian Elgert adjourned the meeting at 9:45 p.m.