MEETING OF THE BOARD

Neepawa United Church

June 16, 2020

via ZOOM

 

Present: Jane Goudie, Bert Lowry, John Lea, Bob Durston, Brian Bailey, Linda Hart, Pat Fedoruk, Susan Phillips, Jan Bailey, Nora Kaye, Ella Jarvis, Judy Elgert

 

1. Call to order – Jane called the meeting to order at 7:00 pm.

 

2. Opening Meditation John Lea reflected on the scripture passages for this week and gave an opening prayer.

 

3. Adoption of the Agenda – Judy Elgert moved adoption of the agenda as amended, seconded by Susan Phillips. Carried

The following additions were made to the agenda:

- add to correspondence the letter from The Rt. Rev William G. Cliff, Bishop of Brandon.

- add to correspondence a letter from Rev. Judy Hare, Pastoral Relations Minister, Prairie to Pine Regional Council

- Add Camp in a Box to Special Reports

- Add Frequency of Neepawa United Church Board Meetings under New Business.

 

4. Adoption of the Minutes – Bert Lowry moved adoption of the May 19, 2020 minutes, seconded by Ella Jarvis. Carried

 

5. Correspondence

- Dave Cochrane notified Jane that the United Church of Canada, Executive Council, is going to sell the Osbourne Units. John Nelson will be the realtor.

 

- A letter from Rev. Judy Hare, Pastoral Relations Minister for Prairie to Pine Regional Council, advising us that the following was agreed to:

On recommendation of the Committee on Community of Faith, the Prairie to Pine Regional Council Executive approve the request by Neepawa United Church to enter into an Ecumenical Shared Ministry Agreement with the congregation of St. James’ Anglican church in Neepawa according to the ESM Agreement dated April 21, 2020 and approved on May 4, 2020 by Neepawa United Church congregation ( with edits noted on May 23,2020) with the expectation that this ESM Agreement be reviewed according to the provisions of section 4.i)  and that a report, including requests for any changes in the ESM Agreement,  be made to the Prairie to Pine Committee on Community of Faith Support by March 1, 2022.  

The ESM Agreement needs to be signed by listed individuals and a copy sent to Prairie to Pine Regional Council. Jane will look after getting the signatures.

  

- a copy of the letter from The Rt. Rev. William G. Cliff, Diocese of Brandon, appointing Rev. Chad McCharles as minister of the Neepawa United Anglican Shared Ministry beginning July 1, 2020.

           

6. Committee Reports

A) Pastoral Care

Sympathy Get Well 1 Yr Ann of Death

April 2 0 0

May 1 1 2

 

 

6B) Mission & Service Susan reported that there is a phoning committee keeping in touch with approximately 140 congregation members. Each member phones 5 or 6 people.

 

C) Ministry & Personnel – Brian Bailey reported that Dawn is working from home but is willing to work out of the Church office.

- Rev. Chad McCharles is our new minister and is moving into the minister’s office after Dawn and Doug take care of some housekeeping.

- Brian will set up a meeting at the Church as soon as possible with Chad, Dawn Gardy, Doug Guy and Brian to welcome Chad and give him a tour of the Church.

 

D) Treasurer

Bob Durston presented the May 2020 Financial Report

Income $48,381.51

Expenses $47,314.06

Surplus $1,067.45

 

Moved by Bob Durston, seconded by Nora Kaye that the Treasurer’s Report be adopted. Carried

 

A motion was made and passed to close the Brodie Intern Fund and forward the amount to St. Andrew’s College.

 

A motion was made and passed to authorize the Neepawa United Church Treasurer to work with Greg Scott and Daphne Hall towards funding Rev. Chad McCharles' salary in the Ecumenical Shared Ministry.

 

E) Property Four Seasons is repairing a leak in a valve in the air conditioning/heating system.

 

F) UCW Jan Bailey reported

Jan and several members of the UCW are helping with the phoning committee as well as preparing “Camp in a Box” for youth in the congregation.

 

G) Pastoral Charge Supervisor’s Report

- John has been working with the Implementation Committee. He will be available for consultation with Chad McCharles on United Church matters. He will also be available, if needed, to attend Board Meetings.

- John noted that the Neepawa United Church Board will have fewer numbers once the ESM Board is formed in Jan. 2021 and will only have to meet 3 or 4 times a year.

 

A motion was made a passed to pay John Lea for travelling expenses.

 

Jane thanked John for all his help during the past few months as we worked toward the realization of the Ecumenical Shared Ministry.

 

H) Trustees – nil

 

I) Worship Committee – Pat Fedoruk reported for the Worship Committee

We will be meeting on Wednesday June 24, with Anglican members, who will be joining with us to form the ESM Worship Committee. If safety protocol can be worked out we would like to have this meeting in person. Going forward, our plan will be to assist the minister with services that blend the familiar traditions and worship for each denomination. We will specifically look at how we can best do this during this time of covid. Discussion about how we can continue with Sunday School in September is also on the agenda.

J) Stewardship nil

 

6K) Prairie to Pine Region- Susan reported that Brian Bailey, Pat Fedoruk, Jane Goudie and Susan attended a ZOOM meeting on June 5 about steps needed to re-open the Church. The United Church of Canada is not encouraging churches to rush to reopen. A strict protocol must be followed upon reopening. The church service will not be familiar eg. No singing, maintain physical distance, limit numbers etc. Brian mentioned that the message was to be cautious and wait to open, and be caring to one another.

- A suggestion was to have written copies of the Sunday Church Service that we televise available for people who do not have internet or TV access. Copies could also be left at the Elks Manor, Kinsmen Kourts and Yellowhead Manor.

 

L) Special Reports –

- Susan Phillips reported on the “Camp in a Box” project. A group of volunteers is organizing boxes of activities centered around Biblical themes. They are being delivered to families with children from the United and Anglican Churches. The first box, with a focus on rainbows, has been delivered to 8 families. The second box, with a theme of recharging, will be delivered at the end of June. The group plan to deliver boxes in July and August as well.

- Brian thanked the group for all their work in keeping the youth engaged in the Church.

 

M) Acceptance of all reports was moved by Bert Lowry and seconded by Pat Fedoruk. Carried

 

7. Old Business

A) Search Committee

A motion was made and passed to disband and thank the Search Committee.

 

B) Video Camera– A video camera has been purchased and it is being used to record Sunday Services.

 

8. New Business

A) Implementation Committee

The Committee continues to meet via ZOOM and is working to establish policies and procedures for the Ecumenical Shared Ministry.

 

B) Minister

Brian will be in contact with Rev. Chad McCharles as outlined in 6C)

 

C) Re-Opening Church

- September is the earliest that we will have Sunday Services in the Church building.

- We need to be working on a reopening plan and will edit as needed.

- A template outlining reopening steps is available from the Living Skies Regional Council.

- Jane and Pat will spearhead a committee to get started on preparing a plan for reopening. They will send a draft to the Board.

 

D) Frequency of Board Meetings

Bert questioned how often the United Church Board will need to meet once the ESM Board has been established in Jan 2021. Several committees are moving to the ESM Board resulting in less business for the Neepawa United Church Board. The feeling was that fewer Neepawa United Church Board Meetings will be required starting in Jan. 2021.

 

9. Moment of Levity – John Lea shared a moment of levity.

 

10. Next scheduled Board Meeting is Sept. 15, 2020 at 7 pm.

 

11. John Lea gave a closing prayer and benediction

 

12. Jane adjourned the meeting at 9:00 pm.

 

 

MOTIONS

 

#1 Motion made by Bob Durston and seconded by Judy Elgert.

That we close the Brodie Estate Intern Fund and forward the funds to St. Andrews College in August when the GIC comes due. Carried.

 

#2 Motion made by Bert Lowry and seconded by Jan Bailey.

That the Treasurer be authorized to work with Greg Scott of the Anglican Diocese in Brandon and Daphne Hall, St. James’ Anglican Church Treasurer, towards funding Rev. Chad McCharles salary in the Ecumenical Shared Ministry. Carried.

 

#3 Motion made by Brian Bailey and seconded by Nora Kaye.

That we pay John Lea $500 for travelling expenses. Carried.

 

#4 Motion made by Brian Bailey and seconded by Nora Kaye.

That the Search Committee be disbanded and thanked. Carried.