MEETING OF THE BOARD

Neepawa United Church

June 18, 2019

 

Present: Bert Lowry, John Lea, Bob Durston, Pat Fedoruk, Susan Phillips, Donna Newton, Jane Goudie, Ella Jarvis, Nora Kaye, John Douglas, Linda Hart

 

1. Call to order – Bert called the meeting to order at 7:00 p.m.

2. Opening Meditation John gave an opening reading.

3. Adoption of the Agenda – Jane moved adoption of the agenda with the following addition, seconded by Nora. Carried

Add 8B) Christmas Eve Service

 

4. Adoption of the Minutes – Susan moved adoption of the May 21, 2019 minutes, seconded by Ella.

Carried

5. Correspondence

A) Rita sent a report of her activities for May: Country Meadows –3 visits; Yellowhead Manor service – 1; Palliative Luncheon -1; Homes – 4; funerals - 3; Sunday services – 4; Hospital – 25; Elks Manor – 1; Country Meadows devotionals- 3

B) A thank you card from Rock Lake United Church Camp for the $200 donation. The donation was given in honor of Mother’s Day and Father’s Day.

 

6. Committee Reports

A) Pastoral Care – Betty Ebner sent a report of cards sent in May. Two sympathy, 2 get well and 4 one year anniversary of death.

B) Mission & Service Susan reported that the committee is meeting Wed. night. They have two new members.

C) Ministry & Personnel – no report

D) Treasurer – Bob distributed the statements to May 31, 2019

Income $57,907.84

Expenses $57,067.34

Surplus $ 840.50

Moved by Bob, seconded by Susan that the Treasurer’s Report be adopted. Carried

- Bob reported that the tax bill is down slightly and the property assessment for the Church buildings is up approximately $10,000.

- Neepawa United Church received a share in a royalty trust from the Doncaster Estate in 1988. Payouts are small and irregular. A motion was made and passed to sell this share.

 

E) Property John Douglas reported

- John Forke passed on the Red River Mutual Insurance Commercial Business Evaluation Package. The report contains Loss Prevention Recommendations, Evaluation Photos and Safety Tips and Tools. John Douglas is dealing with the recommendations and the Package is on file.

- Jane suggested three items that need to be done: repair/replace the panic hardware on the CEC door, replace the damaged ceiling tiles in the minister’s office and the bathroom hallway, trim the tree in front of the CEC. John Douglas will arrange for completion of these items.

- Doug Guy sprayed the parking lot for weeds

 

 

 

6E) continued

- Two quotes for painting the inside of the CEC have been received. John Douglas is waiting for other quotes. A motion was made and passed to allow John, Bert and Bob to decide on a painter up to a maximum of $3,000 plus tax.

- In the next few weeks, John Douglas will put an invitation to tender in the paper for the furnaces and hot water tank. It will include a spec sheet on equipment required.

- One of the current hot water tanks will be saved and used for storage of extra water.

- John asked Dawn Gardy to check on our current WI-FI. We currently pay MTS $81.31 per month and service is unreliable in the CEC. A motion was made and passed to change to the Professional Plan with MTS at a cost of $59.95 per month for three years. WI-FI service to the CEC will be checked after the new plan is initiated.

F) UCW Nora reported on the Soup and Sandwich luncheon. The UCW balance at the end of May was $18,056.44. The UCW made a donation of $12,000 to the Church in June. In September, the UCW will be looking into getting 8 oz glasses for the kitchen.

 

G) Pastoral Charge Supervisor’s Report

- John Lea reported that he has been paid for travel expenses from April to date, and for accommodations at the Conference in Brandon. He will be attending the Board Meetings starting again in Sept.

H) Trustees – no report

 

I) Worship Committee –Pat Fedoruk reported.

- The Worship Committee met June 4.

- Pianists from the spare list are scheduled for the July services.

- Sound booth operator Nick Eu resigned after 2 years service. Judy Elgert has filled the gap with David and Dale Elgert and Greta Wiebe.

- The Committee discussed scheduling children’s activities when there is no Sunday School. Summer session this year will be covered, as in past years, with paper activities that are in the basket in the narthex. These can be worked on either in the Sanctuary or the meeting room under parental/caregiver supervision. There are also toys and books available plus the service can be heard in that room. This plan avoids the need for child abuse registry check for a non-parent. The Committee will discuss this topic further in the fall with Sunday School teacher input.

- Pat spoke to Dawn Gardy about the baptism records search. Dawn has done 3 or 4 in 2019. She recalls the requests were related to obtaining aboriginal treaty status. It is not difficult to find the information if the date range is reasonable. Dawn recommended a fee for the service(perhaps $10).

- A motion was made and passed to transfer in a new member who resides at Country Meadows and is 101 years old.

- Grad recognition is this Sunday. Cards have been sent to those baptized at our Church.

 

J) Stewardship – nil

 

K) Regional – Donna Newton, Susan Phillips and John Lea attended the inaugural meeting of the Prairie to Pine Region held in Brandon June 13 to 16. Donna and Susan gave a report to the Board which is in minute book. They will also make a presentation at this Sunday’s service.

 

L) Special Reports - nil

M) Acceptance of all reports was moved by Bob and seconded by John Douglas. Carried

7. Old Business:

A) Rental of Sanctuary by Mormons

- Marvin Beaumont expressed interest in renting the sanctuary for Sunday services. The services would have to be in the afternoon. Rental rates were quoted to him. We are currently waiting to hear back from him.

 

8. New Business

A) Request Dawn to GAP Committee

Dawn Gardy has volunteered to serve on the GAP Committee with Ruth Hanke. The M&P Committee will clarify details with Dawn.

B) Christmas Eve Service

A motion was made and passed to have Christmas Eve Service 2019 at 7:00 pm.

9. Moment of Levity – Ella shared a moment of levity.

10. Next regular Board Meeting is on September 17 at 7:00 pm

11. John Lea gave a closing blessing.

12. Bert adjourned the meeting at 8:55 pm.

Motions

#1 Motion made by Bob Durston and seconded by John Douglas. That the Neepawa United Church request from the Canadian Cancer Society and the Society for Manitobans with Disabilities support for divesting the Roselea No. 3 Net Royalty Trust to Lintus Resources Limited for the amount of $650 CDN. Carried.

#2 Motion made by John Douglas and seconded by Jane Goudie. That Bert Lowry, Bob Durston and John Douglas be authorized to decide on a paint tender for the CEC as long as it does not exceed $3,000 plus taxes. Carried.

 

#3 Motion made by John Douglas and seconded by Jane Goudie. That the Board authorize Dawn to change our MTS Plan to the Professional Plus for $59.95 per month for a 3 year term and that Bob Durston be authorized to sign the contract. Carried.

 

#4 Motion made by Pat Fedoruk and seconded by John Douglas. That the Neepawa United Church Board accept transfer of membership of Janet Angus from Douglas United Church to Neepawa United Church.

Carried.

 

#5 Motion made by John Douglas and seconded by Nora Kaye. That the Christmas Eve service for 2019 be held at 7:00 pm. Carried.