MEETING OF THE BOARD

Neepawa United Church

June 19, 2018

 

Present: Bert Lowry, Kristin Woodburke, Bob Durston, Ella Jarvis, Pat Fedoruk, Brian Elgert, Susan Phillips, Jane Goudie, Brian Bailey, John Douglas, Judy Elgert

 

1. Call to order – Bert called the meeting to order at 7:00pm

2. Opening Meditation: The Board read the handout called “Holy Manners” together. Kristin offered an opening prayer.

3. Adoption of the Agenda – John moved adoption of the agenda, 2nd by Judy. Carried

4. Adoption of the Minutes – Brian Elgert moved adoption of the May 15, 2018 minutes, 2nd by Ella.

Carried

5. Correspondence - none

6. A) Pastoral Care – Betty was away. Bert read report from Betty. In May, 5 sympathy, 2 get well and one

1-year anniversary of death cards were sent. In June, 2 sympathy, 1 get well and one 1-year anniversary of

death cards were sent.

B) Mission & Service

- Susan reported that the Committee met on June 7.
- They looked at the Policies and Procedures document and made recommendations for updating.

- The Committee decided to start the “Spare Change” program again. It will be announced in Church on June 24th and they plan to collect on October 7th.They will ask the Sunday School to help with the collection.

- They are planning a movie night for fall, date to be determined. They will ask the choir to partner with them. Kristin has shown Susan how to work the DVD for the computer in the sound booth.

- The Committee has decided to set 4 meetings for next year instead of meeting as needed. The meetings will be in Sept, November (before Advent), Jan (before Lent), and April.

- The June 7th meeting was the Committee’s last meeting with Kristin. Susan reported that it has been wonderful to have Kristin on the Committee, guiding and encouraging them and working with them on a number of projects. They are really going to miss her!

C) Ministry & Personnel – Brian Bailey reported

The procedure for finding a new minister will start on June 26 from 12:30 - 3:30 pm as we work, via Skype, with Rob Smith training our MINISTRY PROFILE COMMITTEE. This Committee is composed of Brookdale representatives Brian McKee, Doreen McLeod and Darlene McDonald along with Neepawa representatives David Dyck, David Cochrane, Murray Hart, Brian Bailey with alternate Jane Goudie. Another task facing the M and P committee is to sort out a strategy for “pastoral emergencies” in the absence of an ordained minister. This is a work in progress. It appears that office coverage for August, during Dawn’s holiday time, is also a work in progress. More volunteers would be appreciated to cover office time.

D) Treasurer – Bob distributed the Income/Expense Statement to the end of May 2018.

Income $57,150.92

Expenses $63,395.16

Deficit $ 6,244.24

Moved by Bob, 2nd by Susan. That the Treasurer’s Report be adopted. Carried

E) Property- John reported

- There is a quote for the new air conditioner

- Drainage work needs to be done by the CEC building

- The chimney needs to be repointed

- The elevator has been inspected and is good for 2 years

- New garbage cans are being purchased

F) UCW – Ella reported that the UCW donated $6,000 to the Church. Ruth Hanke sent notice that the UCW would like to thank all the people who donated food for Kristin’s farewell luncheon. Heather Cummings will be taking over UCW Chair duties in Sept.

G) Ministerial

- Kristin reported that she had 3 funerals in May. She is working on last minute items before she goes. She thanked the board for the farewell event that was held for her on Sunday. Thursday will be her last day in the office but she will be at Church for a bit on Friday to give keys and computer to Rita who is looking after office that day. There is a great photo of Kristin for the “wall” of pictures of previous ministers.

H) Trustees – nil

I) Worship Committee –Pat reported.

- The farewell lunch for Kristin on June 17 was attended by just under 100 people. We extend a huge thank you to the UCW for handling the lunch and to all others who helped.

- There will be a high school graduate recognition on June 24th.

- Details for the July 1st Service at Riverbend Park are not firmed up yet. The service is at 10 AM. Four volunteers are needed for wristbands from 10 to 2. Let Dawn know if you can help.

- The July services starting July 8 will be at the Anglican Church at 11am. August services will be at Neepawa United Church at 11am. We are planning for communion for August 5 with Rita in the pulpit.

- Sunday School will resume either Sept 2 or 9 with Sandra Wiebe and Jacquie Acree as teachers.

- Suggestions for changes to the “Wedding Policy and Information for Couples” have been made.

J) Stewardship – Kristin and Bert will be looking at this year’s stewardship package tomorrow.

K) Presbytery

Susan reported that she attended Conference in Winnipeg May 24 to 27.

L) Special Reports – Brian Bailey reported that the HIMS are disbanding for the summer. A few concerns were mentioned where certain parts of the service cannot be seen on the TV coverage of the Sunday Service,

M) Acceptance of all reports was moved by John 2nd by Brian Bailey. Carried

 

7. Old Business:

In response to inquiries from the Anglican Church, a letter was sent to Nancy Hunter. A reply has not been received.

 

8. New Business

A) Salvation Army, stretch your food budget for healthy living

A motion was made and passed to allow the Salvation Army to use the CEC at no charge on June 26 for the

Stretch your Food Budget program.

B) Liquor Permit Discussion

A motion was made and passed to investigate the process of obtaining a liquor permit for the CEC and report back to the Board.

C) Front Sign

The shrubs need to be trimmed around the Neepawa United Church sign.

D) Wedding Policy Update

Pat reviewed changes in the Wedding Policy recommended by the Worship Committee. A copy is attached

and will be on the website. The cost for a wedding in the Church will be $650.

A motion was made and passed to accept the revision of the “Wedding Policy and Information for Couples” as circulated.

E) A discussion took place re: looking for a minister overseas.

9. Susan and Ella shared a moment of levity.

10. Next meeting is Tuesday Sept. 18 at 7:00 pm. John Lee from Gladstone will attend our Board Meetings.

11. Kristin gave a closing prayer and encouraged us to have faith going into this next time without a minister.

12. Bert adjourned the meeting at 8:50 pm.

 

Motions:

 

#1 Motion made by John Douglas and seconded by Judy Elgert. That the Salvation Army be granted permission to use the CEC at no charge on June 26 for the “Stretch your Food Budget” program.

Carried.

 

#2 Motion made by Brian Elgert seconded by John Douglas. That the Neepawa United Church investigate the process of obtaining a Liquor Permit in the CEC and report back to the Board. Carried.

 

#3 Motion made by Pat Fedoruk and seconded by Brian Elgert. That the Neepawa United Church Board accept the revision of the “Wedding Policy and Information for Couples”, as circulated. Carried.