MEETING OF THE BOARD

Neepawa United Church

June 6, 2017

 

Present: Bert Lowry, Kristin Woodburke, Brian Elgert, John Douglas, Linda Hart, Pat Fedoruk, Betty Ebner

Regrets: Bob Durston, Brian Bailey, Susan Phillips, Judy Elgert, Donna Newton, Jane Goudie, Ella Jarvis

 

1. Call to order – Bert Lowry called the meeting to order at 7:00 pm.

2. Kristin led us in an opening meditation

3. Adoption of the agenda – Brian moved adoption of agenda, 2nd by Linda. Carried

4. Adoption of the minutes – John moved adoption of April 18, 2017 minutes, 2nd by Betty. Carried

5. Correspondence – none

6. Committee Reports:

A) Pastoral Care –Betty reported that Michelle Babcock, Colleen Taylor and Betty will look after the pastoral care for four months each. Betty reported that she will send sympathy card for David Buchanan and has sent a get well card and anniversary of death card in May.

B) Mission & Service - No report

C) Ministry & Personnel - Brian Bailey submitted a report. The M & P Committee met on June 2 at 11 a.m. for the purpose of ratifying Kristin’s vacation time. Kristin will be away July 19 to August 7. The Larger Parish Committee will ratify the vacation time. Dawn will be away in August.

D) Treasurer – Bob e-mailed his report with info to May 31/17

Income $63,440.19

Expenses $65,760.38

Deficit $ 2,320.19

Moved by Brian, 2nd by John. That the Treasurer’s Report be adopted as presented. Carried

E) Property

- John reported that Four Seasons had repaired the air conditioner in the CEC.

- The carpets have been cleaned as of June 2

- John authorized Doug to spend $150 on a booster for the Wifi in the CEC and John let Bob know.

- Brian Elgert sprayed the parking lot for weeds.

- John is trying to get a work party together in June/July to deal with some work on the roof and yard of the church.

F) UCW - The 55th Anniversary celebration of the UCW was on May 28 as part of the Sunday Service.

G) Ministerial

- Kristin reported that she had met with Don Thompson of the Anglican Church re: summer services.

- Joint services are at the United Church in July and the Anglican Church in August. Linda let Kristin know that Brian Elgert will be counting the collection in July and Dave Cochrane in August. Kristin will inform them at the Anglican Church.

- Kristin had attended the Conference Meeting at Portage La Prairie. One concern brought up was the low number of congregations submitting remits. There is one new minister and thirteen retiring in this Conference.

H) Trustees – No report

I) Worship Committee – Pat reported that plans are in place for the inclusion of an acknowledgement/recognition of graduates during the June 25 service. Eleven invitations will be sent out to grads.

- Plans have been made for the combined summer services in the United and Anglican Church. Communion will be on July 9. A motion was made and passed to grant permission for a baptism on July 16.

- A “Faith and Fitness Program for Women” will start on July 4 at 7 pm, running every Tuesday. This will include a 10 minute devotion followed by 30 minutes of physical activity. Walking will be the activity while the weather is nice.

- Sunday School is done for the year and teachers are all in place for next year.

- The Youth Group had its windup on Saturday at the DQ. They said good-bye to two members who are graduating and to Rita who is stepping away from the Youth Group. The future of the Youth Group is undecided at this time.

- A motion was made and approved to purchase protective covers for the More Voices hymn books. The cost of 40 would be approximately $115 including shipping.

- Susan Phillips is no longer on the Worship Committee and Judy Elgert is the new chair.

J) Stewardship – No report

K) Presbytery – No report

L) Special Reports Kristin reported that since Youth Group numbers are so low, she will try to come up with some ideas for Youth Group such as joining groups from other churches.

Acceptance of all reports was moved by Brian, 2nd by John. Carried

7. Old Business:

A) 25th Anniversary celebrations June 11th

Posters have been put up, Murray Hart is making a presentation re: Building Committee history, Bert is announcing the Building Committee names. Lunch in the CEC will follow the service.

B) Intern Possibility - Discussion will take place at the Pastoral Charge level about using the intern fund towards an intern or to use the funds to offset the pastoral charge deficit. In order to have an intern other funds would have to be raised to augment the payment to the intern.

C) Telephones – Jane submitted a report(attached to minutes) outlining costs of the new telephone system. The church will have a 60 month lease with 2 lines and 4 phones. A motion was made and accepted to accept Jane’s report.

D) The Board needs a Vice Chairman. If you think of anyone, let Bert Lowry or Brian Elgert know.

 

8. New Business

A) Time and Talent Auction November 19 – Please be aware of this event and think of what you can

donate.

B) Neepawa United Church Facebook Group

Thank you to Dawn who created the new Neepawa United Church Facebook Group.

C) Quorum for Board Meetings

Bert, Kristin and Linda will investigate what a quorum is under the United Church guidelines and report to the September Board Meeting.

9. Moment of Levity

10. Next meeting Sept. 19, 2017 at 7:00 pm

11. Kristin gave closing prayer

12. Bert adjourned the meeting at 8:30 pm

 

 

Motions:

 

#1 Motion made by Pat Fedoruk, seconded by Betty Ebner, that the Board approve the baptism of Chase Liam Gi-Yun Cummings, son of Ian and Michelle Cummings, on Sunday July 16, 2017. Carried.

 

#2 Motion made by Pat Fedoruk, seconded by Kristin Woodburke, that the Board approve the purchase of protective covers for the More Voices hymn books, both the new ones and the choir’s, at a cost of $2.25 each. Cost of 40 covers delivered is approximately $115, including shipping. Carried

 

#3 Motion made by John Douglas, seconded by Linda Hart, that the recommendations presented for the MTS telephone lease be accepted. Carried.