Meeting of the Board

                                            Neepawa United Church

                                                 March 19th, 2013

 

Present:  Brian Elgert, Donna Newton, Susan Phillips, Eleanor Nicholson, Rev. Peggy Reid,

                Rita Friesen, Ella Jarvis, Ann Nielsen and Lyle Byram.

Regrets:  Brian Bailey, Heather Cummings, Judy Elgert, Maurice Kaye and Bob Durston.

 

1.       Brian Elgert called the meeting to order at 7:00 p.m.

2.      Rev Peggy Reid gave the opening Meditation and Prayer.

3.      The Agenda was approved as circulated.  Moved by Donna Nelson and seconded

by Susan Phillips.  Carried.

4.      The Minutes of the February meeting were approved.  Moved by Ann Nielsen and

seconded by Ella Jarvis.  Carried.

5.      Correspondence –

·        Brochure received from Leprosy Mission.

·        Peggy received information on a contract for part time employees – this information

              to go to Bob Durston.

·        Susan reported date for Special Music is set for June 2nd.

6.      Business Arising from the Minutes.

a)   Progress on funds raised for Projector/screen are closed to $2000.  Need to have fund

raising for this project and it was suggested to have the special music Sunday go

toward this project.

b)  Church History Update – Brian Bailey was going to approach a couple of people but

no report to date.

c)   Wi-Fi every Sunday TV update  - problem  has been corrected and taping to start on a regular basis.

d)  Sound Policy for weddings – it was discussed and decided that there needs to be a

new policy written for video and sound people.  Donna Newton, Brian Bailey and

 Ann Nielsen to prepare this policy and present at April meeting.

e)   Spring Supper – Donna reported that the Spring Supper date is April 21st and will

be roast pork, baked potatoes, coleslaw, beans and dessert for $12.00.  It was

suggested to look at increasing the price to $13.00 for next year.  Volunteers are

needed  to phone people for food  or a donation of $10.00.

7.      Old Business:

A) Search committee – people are being interviewed.

B) Gap Committee – Meeting in April and everything in place until the end of June.

8.      Committee Reports:

A) Larger Parish – Meeting on April 2nd.

B) Pastoral Care – Sent 1 sympathy card, 5 get well cards and 1 thinking of you.

There is a need for drivers on Sunday morning to pick people up for Church.

Request to be put in Bulletin and announce from pulpit.

C) Mission and Service – Susan reported there are still Lenten Calendars available and

there is a jar available for pennies for M & S.

D) Ministry and Personnel – no report

 

E)  Treasurer Report – Bob was absent but his report was presented as

                       Total Income                $22,872.05

                                     Total Expenses              23,665.89

                             Deficit                    -793.84

F)  Property – No Report.

G) Finance   Susan reported that Brian Bailey spoke to the History Teacher at NACI and possible partner with the High School for hosting of Readers Theatre. There is possibility of a Grant available.

H) UCW – Donna reported the Rummage Sale on April 12 and 13th and Soup

and Sandwich on May 2nd.

I)    Ministerial – Peggy Reid made a suggestion for Easter of making a Donation in Memory

of someone, to purchase flowers and balloons for the Sanctuary and then after Easter deliver to people who are sick or shut in.

Peggy showed us a small cross made from dried palm leaves.  These are purchased from

African Palms in Alberta. These ideas could be possible suggestion for next year. 

J)   Trustees – No report.

K)    Worship – Ann presented three motions for Baptism:

MOTION:  Moved by Ann Nielsen and seconded by Rita Friesen that the Board accept the request for baptism of Joey Kenroy Smith, son of  Jeffrey and Kim Smith on Sunday, April 21, 2013. Carried.

MOTION: Moved by Ann Nielsen and seconded by Rita Friesen that the Board accept the

request for baptism of Benjamin Roy Poncsak son of Heather and Matthew Poncsak  on

Sunday, April 21, 2013.  Carried.

MOTION:  Moved by Ann Nielsen and seconded by Rita Friesen that the Board accept the

request for baptism of Logan David Lorne Kilburn, son of Tom Kilburn and Brandi Dayson,

on Sunday, April 21, 2013. Carried.

·        Discussed purchasing a banner for everyday use.

·        Two new members joined Sunday School.

·        The Elgerts volunteered to handout palm branches March 25, for Palm Sunday

·        Rita taking Communion to Country Meadows on Easter Sunday, March 31, 2013.

·        Lenten music for noon hour quiet time and reflection March 25th – March 28th.

·        Rita will do Maundy Thursday Service on March 28th at 7:00 p.m.

·        Worshipers may join the community service for Good Friday at Knox Presbyterian

Church on Friday, March 29th at 11:00 a.m.  Anyone wishing to join the choir,

please accept this as your invitation.

·        Belinda – organist away for Easter Sunday.

L)  Presbytery – Rita reported the meeting set for April 27th in Morden.

Also reported the Rock Lake Quilt, Arts and Craft auction in Killarney in the evening on April 26th.

M)   Special Reports –

·        Men’s Breakfast – no report

·        Youth group – Rita reported the tubing at MacGregor was great fun.

       Swimming was cancelled due to weather conditions.  Youth Group hosting a

       Spaghetti Brunch following Church service on May 26th.

·        Sunday School – Kim Smith in charge and doing well.

·        Singles group – Lunch on March 20th and average 12 – 14 in attendance.

N)    Moved by Donna Newton and seconded by Anne Nielsen that all reports be

accepted as presented.  Carried.

 

9.      NEW BUSINESS

·        Rita read  a writing done by Vicky Elgert called “Give Back”.

Following a discussion it was decided that Vicky be given an opportunity

                    to present this during a service at a mutual time scheduled.

MOTION:  Moved by Ann Nielsen and seconded by Donna Newton that the Board

                     grant Vicky Elgert the opportunity to present her “Give Back” at a mutual time 

                     scheduled.   Carried.

·        Brian Elgert reported that he looked into the applications for a defibrillator from the

                    Province and the applications were only accepted from January 11th – January 17th

                    and his inquiry was past this due date.  He will follow up with inquiries to Brian                      

Walsh, Stu Briese and the ARHA.

·        Discussion on where the proceeds of the “Music Dedication”  should be

allocated to.

MOTION:  Moved by Donna Newton and seconded by Ann Nielsen that we recommend

                    to the choir to use the proceeds from the Music Dedication Sunday, June 2nd,2013

                     for the screen/projector project.  Carried.

 

10.   Next meeting – April 16th, 2013 at 7:00 p.m.

11.   Rev. Peggy Reid gave the closing prayer.

12.  Brian Elgert adjourned the meeting.

 

Motions Carried:

1.       That the Board accept the request for baptism of Joey Kenroy Smith, son of

Jeffrey and Kim Smith on Sunday, April 21st, 2013.

2.      That the Board accept the request for baptism of Benjamin Roy Poncsak, son of

Heather and Matthew Poncsak on April 21st, 2013.

3.      That the Board accept the request for baptism of Logan David Lorne Kilburn,

son of Tom Kilburn and Brandi Dayson, on April 21st, 2013.

4.      That the Board grant Vicky Elgert the opportunity to present her “Give Back”

at a mutual time scheduled.

5.      That the Board recommend to the choir to use the proceeds from the Music

Dedication Sunday, June, 2, 2013 for the screen and projector project.