MEETING OF THE BOARD

Neepawa United Church

May 15, 2018

 

Present: Bert Lowry, Kristin Woodburke, Linda Hart, Bob Durston, Ella Jarvis, Pat Fedoruk, Brian Elgert, Susan Phillips, Jane Goudie, Ruth Hanke, Brian Bailey

 

1. Call to order – Bert called the meeting to order at 7:00pm

2. Opening Meditation: The Board read the handout called “Holy Manners” together, focusing on “be sensitive to differences in the way we each communicate and learn”. Susan then gave an opening prayer.

3. Adoption of the Agenda – Brian Bailey moved adoption of the agenda, 2nd by Jane.

Carried

4. Adoption of the Minutes – Susan moved adoption of the April 25, 2018 minutes, 2nd by Ruth.

Carried

5. Correspondence

- A thank you from a group of licensed lay workers who met in the meeting room on April 28. They sent a donation of $60.

- A thank you from Rock Lake United Church Camp for the $200 we donated in honor of Mother’s and Father’s Day.

- Habitat for Humanity Brandon asking for a donation and volunteers for a build in Brandon. The request will be included in the Sunday announcements and the brochure made available.

- A letter from St. James Anglican Church Neepawa asking if we are interested in meeting with their “way forward committee” to talk. A motion was made and passed that Brian Elgert and Brian Bailey would meet with the Anglican Church representatives to discuss possibilities for the future.

 

6. A) Pastoral Care – no report

B) Mission & Service – Susan reported that the Committee will meet on June 7.

C) Ministry & Personnel – Brian Bailey reported that the Committee had held an exit interview with Kristin this past week. Susan indicated that the Committee will discuss who will look after the office at the Neepawa United Church in August when Dawn is on holidays.

D) Treasurer – Bob distributed the Income/Expense Statement to the end of April 2018.

Income $46,725.15

Expenses $51,782.27

Deficit $ 5,057.12

Moved by Bob, 2nd by Ella. That the Treasurer’s Report be adopted. Carried

E) Property- no report. A suggestion was made that the garbage cans need replacement.

F) UCW – Ruth reported that the profit from the “Gently Used Sale” was $1,848.75. The spring “Soup and Sandwich” noon lunch with bake sale on May 10 made approximately $1,900 to $2,000.

G) Ministerial

- Kristin reported that the GAP Committee consisting of Ruth Hanke and Leslee McKee are working on getting pulpit supply for the Sundays that we need a minister.

- Eight people are taking the worship training with Kristin.

- Let Kristin know if there is anything we need from her before she leaves.

H) Trustees – nil

I) Worship Committee –Pat reported that the Committee had met on May 15.

- We need organists for Sundays Aug. 19, 26 and Sept. 2.

- Kristin’s final service at Neepawa United Church will be a “Release of Covenant” service on June 17 which will include communion by intinction. There will be a farewell lunch in the CEC following the service.

 

6I) continued

The Worship Committee and UCW will work together on the lunch. They plan to prepare for approximately 100 people.

- Grad Sunday is on June 24 with Rita Friesen leading the service. Grads within our church family will be recognized by name and a card.

- There will be no service at Neepawa United on July 1. A joint service for Canada Day is being planned by the Ministerial Association at Riverbend Park.

- The Worship Committee forwarded recommendations for changes to the Policies and Procedures Manual to Bob.

- A motion was made and passed to cancel service on Nov. 11 at our church and recommend attendance at the Legion Remembrance Day Service at the Yellowhead Centre.

J) Stewardship – Kristin and Bert will look at this year’s stewardship package before Kristin Leaves.

K) Presbytery

Susan reported she and Kristin will be attending Conference from May 24 to 27. Susan will be attending two sessions. She hopes to meet Rob Smith who is our advisor from the Settlement Committee of Conference.

L) Special Reports – Brian Bailey reported that the HIMS performed a 45 minute program at Country

Meadows on May 15.

- Ruth reported that the GAP Committee has filled most Sundays needed from June to Dec. 2018 with pulpit supply.

M) Acceptance of all reports was moved by Brian Elgert, 2nd by Ella. Carried

 

7. Old Business:

A) Ministry Profile Process Committee

- Rob Smith from Thunder Bay who is our advisor with the Settlement Committee of Conference has recommended that our Pastoral Charge form a Ministry Profile Committee and have a meeting with him for training purposes. Brookdale has appointed 2 members plus an alternate. We need to appoint 4 reps. The Board compiled a list of names that Bert will approach to be on the Committee.

- Susan raised a number of points to consider when deciding on requirements for a new minister.

- A motion was made and passed to write a letter to the Boards of Carberry, Gladstone and Minnedosa United Churches to determine interest in future discussion re: sharing a minister.

- Discussion re: approaching other ministers to determine interest in coming to our church. The consensus was to leave contact with other ministers to a later date.

B) Policies and Procedures Manual Review

Table to the June Board Meeting.

 

8. New Business

A) Gift for Kristin

Susan will look after getting a gift for Kristin from Neepawa United Church.

B) Motion to make Rita a Sacraments Elder

A motion was made and passed to recommend that Rita Friesen be authorized to become a Sacraments

Elder.

C) May 6 Brunch

The May 6th brunch made a profit of $600.

D) Canada Day

- Kristin reported that the Ministerial Association is planning a joint worship service for July 1 at 10 AM at

Riverbend Park.

- The event will be included in the Town of Neepawa advertising for Canada Day.

- Dawn will prepare and make copies of the bulletin for the Canada Day service.

- Let Kristin know if you want to volunteer that day.

 

 

 

8E) Preliminary Pastoral Charge Budget for remainder of the year

- Dawn drafted a preliminary revised Pastoral Charge Budget from July to Dec. 2018. A motion was made and passed concerning payments by the Neepawa United church to the Pastoral Charge.

Bert will let Brookdale know about the motion.

9. Brian Bailey shared a moment of levity.

10. Next meeting is Tuesday June 19 at 7:00 pm

11. Brian Elgert gave a closing blessing

12. Bert adjourned the meeting at 9:20 pm.

 

Motions:

 

#1 Motion made by Bob Durston and seconded by Jane Goudie. That the Neepawa United Church Board in response to a letter from St. James Anglican Church hereby appoint Brian Elgert and Brian Bailey to meet with Nancy Hunter and Anita Ong to explore the possibilities of joint services. Carried.

 

#2 Motion made by Pat Fedoruk for the Worship Committee, seconded by Jane Goudie. That the Sunday November 11, 2018 service be cancelled at the Neepawa United Church, and the congregation be invited to attend the Legion Remembrance Day service at the Yellowhead Center. Carried.

 

#3 Motion made by Jane Goudie and seconded by Ruth Hanke. That Brian Elgert will write to the chairpersons at Minnedosa, Gladstone and Carberry United Churches offering to discuss at a later date the idea of 3 congregations sharing a minister along with Neepawa. Carried.

 

#4 Motion made by Bob Durston and seconded by Brian Elgert. That the Neepawa United Church Board recommends that Rita Friesen be authorized to become a Sacraments Elder. Carried.

 

#5 Motion made by Bob Durston and seconded by Brian Bailey. That the Neepawa United Church Board agrees to pay the Larger Parish $7,000 a month for July, August and September. For October, November and December no payments will be made to prevent a large surplus accumulating. If a deficit results at Dec. 31, 2018 then Neepawa would contribute according to current percentages to meet the deficit.

Carried.