Neepawa United Church

Meeting of the Board

May 17th, 2012

 

Present: Brian Bailey, Mark Satterly, Rita Friesen, Susan Phillips, Judy Elgert, Terry Smith

Eleanor Nicholson, Ruth Hanke, Brian Elgert, Maurice Kaye, Ann Nielsen, Ella Jarvis,

Bob Durston and Lyle Byram.

Regrets: Donna Newton and Heather Cummings.

1.       Brian opened the meeting at 7:00 p.m.

2.       Mark gave the opening meditation and prayer.

3.       The agenda was approved as circulated. Motion moved by Terry Smith and seconded

by Ann Nielsen. Carried.

4.      The Minutes of April 19th, 2012 board meeting were approved. Motion moved by

Eleanor Nicholson and seconded by Susan Phillips. Carried.

5.       Correspondence

       Information from Leprosy Mission

       E-mail from Steve Palmer regarding a fundraising concert rejected.

       Affidavit of Execution from Hydro regarding easement on Church

property with a cheque for $250.00

6.       Business arising from previous meeting

a)      Terry Smith reported that he would like to rescind the Motion of April 19th

from Thomas Windows.

MOTION: Moved by Terry Smith and seconded by Ann Nielsen that we rescind the automatic

door opener motion of April 19th, in the amount of $3247.02 from Thomas Windows.

Carried.

7.       Old Business

(a)    JNAC Susan reported this is in process and Larger Parish meeting on

Sunday following Church. The report has a job description for a full time and a half

time Minister. Members to vote on the report.

(b)    Brian reported on the video projector he will obtain a quote from

Ben Marks of Brandon . It was suggested by Ben Marks to stay away from

a wireless unit. Brian asked if this is a want or need and that we would require

someone to manage the system. Brian will have more information on the

system for the next meeting. Mark suggested the congregation be made aware

of the Board talking about this. Bob suggests that we would need adults to

operate the system.

8.       Committee Reports.

A.     Worship Committee

         Ann reported that June 10th is designated for acknowledging membership transfer and

Profession of faith.

MOTION: Moved by Ann Nielsen and seconded by Ella Jarvis that the Board accept

the transfer of Eileen Henton`s membership from Birnie United to Neepawa

United after closure of Birnie United Church. Carried.

MOTION: Moved by Ann Nielsen and seconded by Ella Jarvis that the Board accept

the baptism of Gavin Samuel John Coppinger, son of Kendra and Christopher

on May 13, 2012. Carried.

         Kathy Ford has agreed to arrange ushering for the year starting September 9, 2012 to

June 30, 2012.

         Lynda Giannotti will do the address to the Grads June 24, 2012.

 

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         Tyler Stillwell would like to carry on with the sound system on Sundays he is available

from Brandon University studies. Daniel Heschuk has agreed to help out starting

September, 2012.

         Mark has arranged weddings on August 11th and August 18th and he is willing to officiate

after speaking with Peggy Reid.

MOTION: Moved by Ann Nielsen and seconded by Ella Jarvis that the Board approve

Mark return to Neepawa to officiate at weddings on August 11th and August 18th, 2012 in the

absence of an official clergy. Carried.

         Father`s Day June 17th, 2012 we will serve ``the dads`` Timbits and beverages.

         Trail Mix would like to participate in a Sunday worship. It was decided to leave this until

Fall after summer break.

B.     Pastoral Care Ruth Hanke

         Ruth Hanke reported they have sent out 6 Get well cards and 3 sympathy

Cards, 5 Thinking of you cards for the month of April.

C.     Mission and Services Susan Phillips

         Susan reported that they have two new members of Rose Switzer and

Lila Hildebrand on the M & S committee.

         Planning a ``Tuesday Night at the Movies``. The first Tuesday will be

May 29th. Show time at 7:30. Brian Elgert and Susan met to check

the equipment and see if the movie can be shown in the sanctuary while

it is still light outside and worked fine. The movie will be The Jazz Singer

starring Al Jolson. Mark will introduce the movie and there will be time

for discussion after the movie. Will serve popcorn and drinks. There

will be a donation tin and proceeds will go to M & S fund. Announcement

in the bulletin and will announce before reading Minute for Mission.

Will see how this goes and then start planning the next Tuesday Night at

the movies!

D.     Ministry and Personnel no report

E.      Treasurer`s Report Bob Durston

         Discussion was held on holding a Fall Visitation generally opposed to the idea.

         Bob presented his financial report to date

2012 Total Income $52,686.97

2012 Total Expense 61,995.85

Deficit - 9308.88

MOTION: Moved by Bob Durston and seconded by Susan Phillips that the

Treasurer`s Report be approved as presented. Carried.

F.      Property Terry Smith

         Terry Smith reported that the Wheat City Roofing will be fixing the

leak on the tin roof.

         Terry is requesting to re-open the previous motion from April 19th, 2012

which was passed to accept Thomas Windows quote for one door opener

at front entrance of church for the sum of $3247.02. Thomas Windows

had originally quoted installing two door openers and Terry divided their

quote in half and proposed this to the board. When contacting Thomas Window

they advised that they could not install one door opener for half the original

quote. Their new price was $4309.21 including taxes. Yellowhead Windows

said his quote was originally for a an individual opener of $3537.87 including

taxes.

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MOTION: Moved by Terry Smith and seconded by Ann Nielsen that Yellowhead

Windows quote of $3537.87 be accepted to install one outside entrance

door opener into the sanctuary with handi cap door opener system. Carried.

         Terry reported the caretakers have informed Terry that during their

July absence which was approved by the Board, Wayne will open Thursday

evenings for AA group at 6:30 and Cancer Group on Wednesday at 6:30 p.m.

Joyce will be available for August except for Sunday mornings...

We will require someone to open the Church at 10:00 a.m. and lock up at

1:00 p.m. on Sundays for July and August. Terry will set up a schedule.

         Lily Festival use of Church CEC July 19th to 22nd will require someone to be

at Church during those hours to operate life and be around if needed for assistance. This is a paid position. Terry to put this in the Church bulletin.

         It was suggested that the Board requires liability insurance and Trustees to

check this out. Brian indicated that he was involved with Westman Youth

Choir and they had a policy in this regard for the Board members and

perhaps could obtain the same type of policy.

G.     UCW- Ruth Hanke

         Ruth Hanke reported in Heather`s absence that the UCW had a successful

Soup and Sandwich and bake sale.

         Will be celebrating the 50th Anniversary of United Church Women sometime

in the Fall.

         Will be discussing Funeral lunches at the General UCW meeting in June.

H.     Ministerial Mark Satterly

         Mark reported that he held a pastoral care workshop

         Bible Study group will finish next week.

I.        Trustee Report Judy Elgert

         No report

J.       Larger Parish Donna Newton

         Mark reported in Donna`s absence that the Remit was accepted.

         Oversight report for Carberry has been completed.

         Arden requested Mark to stay after Church on June 17th.

K.     Presbytery Rita Friesen

         Rita reported on the Agassiz Presbytery Meeting April 20 21, 2012.

         South Presbyterial regretfully announced the disbandment of the

Organization. They gave $500 to M & S and $500 to Rock Lake

United Church Camp and after expenses are clear the remainder will

be given to a women`s mission outreach in Tanzania.

         Reported on Rock Lake United Church Camp that the summer staff are in

Place. The camp is an excellent resource for youth activities. Over 30

applications are confirmed with the target number is 300.

(Rita`s full report is filed in the Minute book).

L.      Fund Raising

         The hymn dedication service is May 27th.

M.    Special Reports

         Mark reported on the Men`s Breakfast with 8 men attending. Next breakfast

meeting set for second Thursday in June.

         Tuesday ``coffee time`` - no one attended the last one.

         Youth group Spaghetti Dinner made $100.

 

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9.       New Business

         Brian reported still looking for new Board members.

         Brian to contact Ivan Traill about video taping service every Sunday.

Brian Elgert suggested he could bring in a video camera and set it up

and see if this would work.

         It was suggested that if possible we have some members from Country Meadows

attend the Music hymn dedication service on May 27th. Terry Smith no longer drives

the handi-van and Rita will contact Phil and see if there would be a driver available

for that morning.

         Looking at setting up a Neepawa United Church website and would require

a sub committee to take this task on. Donna was to check with Banner and

James Underwood. Will require someone to set site up and keep updated.

Donna will have more information on this at next meeting.

Brian to check with someone in Neepawa regarding continuity in program.

Brian Elgert said once this is set up it is rather easy to continue.

New Ideas

         It was suggested that we could look at the sponsor of a child for camp at Rock Lake.

Rita will obtain brochures on Rock Lake camp.

         Discussed the sponsorship from congregation to send a child to camp at Rock Lake.

         Discussed the use of In Memoriam envelopes being placed out at Funerals.

10.   Rev Mark Satterly gave the closing prayer.

11.   Brian adjourned the meeting at 8:40 p.m.

12.   Next regular Meeting is scheduled for Thursday, June 21st at 7:00 p.m.

Ann Nielsen to provide Moment of Levity at next meeting.

 

MOTIONS CARRIED:

 

1)      That the Board rescind the automatic door opener motion of April 19th in the amount of

$3247.02 from Thomas Windows.

2)      That the Board accept the transfer of Eileen Henton`s membership from Birnie United

to Neepawa United after closure of Birnie United Church.

3)      That the Board accept the baptism of Gavin Samuel John Coppinger, son of Kendra and

Christopher on May 13, 2012.

4)      That the Board approve the return to Neepawa to officiate at weddings on August 11th and

August 18th , 2012 in the absence of an official clergy.

5)      That the Yellowhead Windows quote of $3537.87 be accepted to install one outside entrance

door opener into the sanctuary with handi cap door opener system.