Meeting of the Board

Neepawa United Church

May 21st, 2013


Present:  Brian Bailey,  Bob Durston,  Ann Nielsen, Maurice Kaye, Rev. Peggy Reid, Rita     Friesen, Ella Jarvis,  Judy Elgert,

                 Susan Phillips, Eleanor Nicholson, Heather Cummings

                 and Lyle Byram.

Regrets:  Brian Elgert and Ruth Hanke.


1.      Brian Bailey called the Meeting to order at 7:00 p.m.

2.      Rev. Peggy Reid gave the opening Meditation and Prayer.

3.      The Agenda was approved.  Moved by Bob Durston and

seconded by Heather Cummings. Carried.

4.      The Minutes of  April 16th meeting were approved.  Moved

by Rev. Peggy Reid and seconded by Ella Jarvis. Carried.

5.      Correspondence

·        Brian had information from Bardal Funeral Home with

regard to the funeral of Raymond Pelletier (former

Church caretaker).  Brian will look after sending a

card of Condolence from the Church to the Pelletier Family.

·        Brian received two letters of resignation from our

caretakers Joyce Kingdon effective June 30th ,2013.

Wayne Zalluski effective June 15th., 2013. Wayne has prepared

a   job description for the caretaker. 

Brian will look after sending a ‘Thank you’ to Joyce and Wayne.

MOTION:   Moved by Bob Durston and seconded by Eleanor Nicholson

                     that we accept these resignations with regret.  Carried.

·        Brian received a letter from Bill Peacock of Peterborough,

Ontario that he watched one of our Church services on

TV and was impressed with the service.

·        Brian has received information on summer and fall programs

at Calling Lake. Brochure enclosed for programs that

are available.

6.      Business arising from the Minutes

a)      Progress on funds raised for Projector and screen project.

Bob reported the amount raised to date is $1820.00.

b)      Kathryn  Hofley presentation – Brian will follow this up and

and confirm a date with Kathryn  Hofley for sometime in November.

c)      Wifi and every Sunday TV update – Brian reported there

was no one present on Sunday to video the service. There

was further discussion in this regard.

d)      Spring supper – Bob reported the spring supper profit was


e)      Music Dedication Sunday is in progress for June 2nd.

7.      Old Business

a)      Search committee report – meeting to be held May 22nd.

b)      GAP committee report – all in place until September.

8.      Committee Reports:

·        Larger Parish (Official Board) – Larger Parish Committee and

Search Committee – a meeting has been set.

·        Pastoral Care – Eleanor Nicholson reported for month

   of April they have sent 3 sympathy cards – 1 Get Well card

   and 3 Thinking of You.

·        Mission and Service – no report

·        Ministry and Personnel – no report

·         Treasurer`s Report – Bob presented the Financial Report

                                                               Comparative figures

April 30,  2013              April 30, 2012

                             Income                           $50,471.81                      $52,686.97

                             Expenses                          50,357.00                        61,995.85

                             Surplus Def.                          114.81                      -  9,308.88

                 Moved by Bob Durston and seconded by Maurice Kaye that the

                Treasurer`s Report be approved as presented.  Carried.


·         Maurice Kaye reported that MTS has secured the

junction box on the south wall.

·        CEC Air Conditioner is good.  A part has been ordered for the

air conditioning in the meeting room. Boiler has three leaks which

Four Seasons is attending to. 

·        Maurice asked about maintenance of the Church yard.  It was

suggested we could inquire at the Youth Job Center.

Brian suggested that possibly there are volunteers within the

Congregation would be willing to look after the yard.

·        Discussion on caretaking position and it was decided to set

up a committee to look after this.


MOTION:  Moved by Susan Phillips and seconded by Heather Cummings

                that a committee be set to look at and  discuss the caretaker     

                responsibilities.    Carried.

               Committee will consist of  Brian Bailey, Bob Durston, Maurice Kaye,

                Rita Friesen and Heather Cummings.     

                Finance – Susan reported on the  Reader`s Theatre for the fall perform

                at the Church as a Fund Raiser.  Group to meet with Mrs. Young of

                NACI and discuss presenting this in the Fall together with students.       

                UCW – Heather Cummings reported the unofficial amount

       for the Soup and Sandwich luncheon in May was $1800.00


·        Peggy Reid reported that Carberry United Church

     is having a  Talent Auction  and a Silent Auction on

·        May 27th at   6:30and all are invited to attend.   Peggy reported that Rita Friesen has been approved as a  Sacrament Elder.

·        Peggy reported that the University of  Winnipeg will be

     discontinuing the Faculty of  Theology.

·        Bob reported that it has been suggested to him that we collect

the e-mail addresses of  church members. It was suggested that we include a space to include this in the Fall canvass newsletter.  Susan will place a folder at the back of the Church now for people to write their e-mail addresses in.

Trustees – no report.

Worship – Anne Nielsen

·        There was no quorum for May meeting – decisions made

arbitrarily by Susan and Ann.

·        Kathy Ford will do ushers list for next year.

·        Linda Giannotti will do Grad Service on June 23, 2013.

·        There were no left over carnations from the 100 for Mother’s

Day as extras were taken for shut ins.

·        Will do coffee and Tim Bits for Father’s Day, Sunday, June 16/13.

·        Search Committee still searching for the right triangular fit

and some progress made.

·        Our new tree was blessed May 12th in honor of  Donalda Ferguson.

·        Pot Luck meeting at Susan’s for June 5th, 2013.


·        Ella Jarvis gave the Presbytery Report of the meeting at Morden on April 27, 2013.

·       Diane Haglund presented a Archives Presentation and there are records back to 1864.  Diane works with churches to help get their history recorded.

·       Pastoral supervision – Rev. Peggy Reid with Neepawa should

charge pay for this and not the charge where the supervisor works.

Discussed and bring back to September meeting.

·       Theology Centre at U of  W  moved to smaller area with name change.  The Budget was cut by 13% for 2013.

·       Cost when a charge uses another minister for baptism or weddings –

should they pay when they have their own Minister.  Suggested

charge was $100.

·       Rock Lake Camp report ready for another season.

·       MacGregor’s 100th on June 8th and 9th.

·       Grant money cut this year by 25%.

     Special Reports

·       Men’s Breakfast – 5 present and good discussion.

·       Tuesday Morning Coffee – decided to stop for summer on May 28th.

·       Youth Group – Spaghetti Brunch on Sunday, May 26th.

                          Group going to pool at Portage on Friday.

                         Camping at Sprucewoods the end of June.

·        Singles Group – last Wednesday there were 12 present plus

 Wayne and Amber. Group will continue to meet through the    summer.  Brian reported he forwarded a “thank you” note to Eileen Henton for her work with the singles group.

  MOTION:  Moved by Bob Durston and seconded by Susan Phillips that all

                 reports be accepted as reported.   Carried.

  New Business – no new Business

9.       Next Meeting – Tuesday, June 18th, 2013 at 7:00 p.m.

10.   Rev. Peggy Reid gave the closing prayer.

11.  Ann Nielsen adjourned the meeting at 8:40 p.m.