MEETING OF THE BOARD

Neepawa United Church

November 17, 2020

via ZOOM

 

Present: Jane Goudie, Bert Lowry, John Lea, Bob Durston, Brian Bailey, Linda Hart, Pat Fedoruk, Susan Phillips, Nora Kaye, Ella Jarvis, Judy Elgert, Betty Ebner, John Douglas, Chad McCharles

 

1. Call to order – Jane called the meeting to order at 7:00 pm.

 

2. Opening Meditation – Chad read a passage from the book The Time is Now – A Call to Uncommon Courage by Sister Joan Chittister, followed by an opening prayer.

 

3. Additions to the Agenda

The following changes were made to the agenda:

- add to New Business: appointment of a NUC Board Member to the NUASM Nominating Committee

- move Policy and Procedure Manual Revision from Old to New Business

 

4. Adoption of the Agenda

Bert Lowry moved adoption of the agenda as amended, seconded by Pat Fedoruk. Carried

 

5. Adoption of the Minutes – One change was made to the Oct. 20, 2020 Minutes. Under 7L) Special reports, the sentence “Sunday School teachers are paying for their own materials so no expense to the Board” was changed to “Sunday School teachers are paying for the subscriptions to “Sermons for Kids”.

Nora Kaye moved adoption of the corrected Oct. 20, 2020 minutes, seconded by Betty Ebner. Carried

 

6. Correspondence

- Heather Lee, on behalf of the Committee on Community of Faith Support, sent info on the Covenanting of Faith Agreement between the Neepawa United Church and Prairie to Pine Regional Council. She thought we might want to change the agreement to reflect our current situation as NUASM. She included suggestions for changes that could be made.

- Susan Phillips agreed to review the current agreement and revise it. She will let Heather know that we are making changes. Susan will consult with the Implementation Committee on the changes and send the revised document to the NUC Board before the December Board Meeting.

 

7. Committee Reports

A) Pastoral Care – Betty reported

Sympathy Get Well 1 Yr Ann of Death

Oct. 5 3 5

 

Question about how Betty gets her supplies now the Church is closed. Bob gives her stamps and she has cards at home.

 

 

 

 

 

 

 

7B) Mission & Service Susan reported

- The mitten tree will be up in the Narthex

- The Nativity Scene will be up outside at the Church in time for Advent.

- Susan plans to put the following information in the announcements and newsletter sent out:

 

 

 C) Ministry & Personnel – Brian Bailey noted that the Salvation Army will not be having its kettles out for donations this year. He encouraged everyone to send a check to the Salvation Army in Neepawa.

- The M&P meeting had to be cancelled due to new RED code for COVID. Brian spoke to employees and they seem to be weathering the storm. The M&P Committee will call a new meeting once conditions are favourable.

 

D) Treasurer

 

Income $115,907.94

Expenses $123,490.36

Deficit $7,582.42

 

Moved by Bob Durston, seconded by Ella Jarvis, that the Treasurer’s Report be adopted. Carried

 

 

E) Property John Douglas reported.

 

 

 

 

 

7F) UCW Nora Kaye reported

 

G) Pastoral Charge Supervisor’s Report John Lea reported

As John listens to the Reports to the Board, he is impressed with the Board and it flexibility during this time of COVID and the ability to still “be” the Church. With Chad in place, John is looking forward to being able to back off a little and has already noticed fewer calls to him. He appreciates Chad’s contributions.

 

H) Trustees – nil

 

I) Worship Committee – under New Business

 

J) Stewardship – under Old Business

 

K) Prairie to Pine Region - Susan reported that 4 NUASM members are taking part in a webinar called "Preaching the Big Questions". It's a 3 week program and this week's topic is Angels. Sessions have been recorded. If interested, let Susan know.

 

L) Special Reports – nil

 

M) Minister’s Report Chad submitted the following report.

01-Oct

Ministerial / Communion set-up / Meeting with PMRHA / Vestry

04-Oct

Worship / admin. / Anglican Baptism (at home due to COVID)

05-Oct

Liturgy Prep. / pastoral visitation / study

 

06-Oct

Implementation Com. Mtg. / Covenanting prep. / new signage consult / Wed. worship / Prairie to Pine Regional Council worship prep.

07-Oct

Implementation Com. work / Wed. worship / Prairie to Pine Regional Council zoom / baptismal prep with Martin family / PTPRC

08-Oct

Country Meadows FT service / NUASM sign design work / 4th Provost consultation / Prairie to Pine Regional Council debrief

11-Oct

Worship / Martin baptism / Blessing of new vehicles

12-Oct

Thanksgiving Holiday Monday / Montemayor House Blessing

13-Oct

Admin. / Worship Committee / Covenanting Service prep. /Pastoral phone calls x2 / Meeting with the Bishop wrt sale of Anglican prop.

14-Oct

Wed. worship / NUC board report prep. / AV set up / Legion mtg. / Airey funeral mtg.

15-Oct

Covenanting set up planning mtg / pastoral visitation / Country Meadows FT / Pastoral care

18-Oct

Covenanting Service (3pm) / Pastoral Care visitation

19-Oct

Neepawa Natives Chapel / Pastoral Care/ Airey Funeral prep. / admin.

20-Oct

Funeral prep. / admin. / Wed. HE prep / palliative care call / Airey Funeral / NUC Board mtg.

21-Oct

Meeting / Wed. worship / pastoral visitation / synod arrangements / Kartanson funeral planning

22-Oct

Country Meadows prep. / Sermon prep. / Country Meadows FT service

24-Oct

Kartanson Funeral

25-Oct

Worship / pastoral visitation / New signage details

26-Oct

Admin. / Pastoral phone call / IC admin.

27-Oct

Liturgy prep. / pastoral meeting / admin.

28-Oct

Wed. worship / IC admin. / Remembrance Sunday prep. / Children’s Sunday prep.

29-Oct

Admin. / Country Meadows Face Time / Pastoral visitation x4 / Ministerial admin. / Kinsmen Kourt consultation

30-Oct

COVID-19 consult and planning

 

A real joy this month has been the installation of our new sign, as in some ways this made our new community

feel more official than the Covenanting service! Although COVID continues to challenge our communal life and

worship by forcing us to constantly re-evaluate and change our procedures, I am continually amazed at the

abiding resilience of our ecumenical family’s joy in being together.

I give thanks to God daily for the privilege of serving amongst you.

 

 

- Chad added that an Advent Workshop for the congregation via ZOOM is being planned for the beginning of Dec. The workshop is on leading prayers during the Sunday Service.

 

N) Acceptance of all reports was moved by Susan Phillips and seconded by Nora Kaye. Carried

 

8. Old Business

A) Organizational Chart

Jane asked us to review the Organizational Chart prepared by the Implementation Committee. Discussion re:

Past Chair: NUASM Board does not have this position but NUC Board would like to keep this position in the event we do not have a Vice-chair.

Treasurer: NUASM lists a Treasurer position but Bob suggested that the Neepawa United Church and St. James’ Anglican Church treasurers send their monthly financial reports to the NUASM Board before their Board Meetings and only attend NUASM Board meetings if there was a question.

 

 

 

 

8A) continued

Mission and Service: Susan felt that there should be a PWRDF rep on the NUASM board as well as Mission and Service. This question will be taken back to the Implementation Committee.

Stewardship: This position was listed on the NUC Board and the NUASM board. Question arose about duties. Linda will send stewardship info prepared by Murray Hart to Board Members.

 

9. New Business

A) Worship Committee

 

Pat submitted the following written report:

 

[image][image]Worship Committee Report to NUC Board November 17, 2020

The Worship Committee was meeting via Zoom on November 10, trying to put modified Advent plans in place, when the announcement came that the Province of Manitoba would be in covid code red status on November 12.

In person worship services are cancelled until further notice. Our virtual services will be taped on Wednesday to give time for Judy to get them transferred to our digital platforms and hopefully for NACTV to slot in Sunday morning.

The sound and camera crew have been working diligently to get the technology fully working.

 

Our committee meets virtually again on December 8. We would like to have opinions from the Board as to what activities we should proceed with.

December 13 was planned for White Gift Sunday, an M&S outreach project to the community through the Salvation Army Christmas hampers. As of November 16, the SA plan is to distribute only gift cards and toys to the qualified recipients, (no food).

 

[image]We are uncertain as to how we should handle the annual Christmas morning service take home package (baggies). This is a brief written service with a tealight, two teabags and two small candy canes in a bag. Besides being available to our church families, these baggies were distributed in past years with the UCW cookie trays and to the larger community through the Salvation Army Christmas hampers. Salvation Army is still willing to accept these items, (150). We could assemble 80 to 100 for NUASM to have on hand should we be able to resume live worship. An additional 70 or so would be made available to the UCW ladies for delivery if they so choose. We would require approximately 300 in total, at a cost of .50 to .75 per bag.

 

The choir will not be Christmas caroling this season.

 

Blue Christmas service has been scheduled for Thursday December 17 at 7 pm. This is a very special annual service, open to the community, that needs to go forward. We will plan for it to be done virtually, however, if the covid restrictions are eased by then it will an in person service with live streaming. We may not be able to get an extra programming slot at NACTV for this service. We will do our best to get publicity out once we know the status of services. Usually, invitations are mailed to bereaved persons, posters are placed around town and to the ministerial association.

 

9A) continued

Christmas Eve service – If this can be in person worship, two services may be required, 4 pm and 7 pm. (Friday), to accommodate attendance. Attendees would have to register with the church office for the purposes of sanctuary capacity numbers and contract tracing. Of concern is the potential for too many family guests from unknown locations to attend. Prairie to Pine Council may not endorse live Christmas eve services this year.

It should be noted that there will be extra expenses for sound crew and pianists to produce the Blue Christmas and Christmas Eve services.

Rev. Chad will be hosting, via Zoom on December 2 at 7 pm, a training for scripture readers. This Advent activity will help those who volunteered as readers to write Prayers of the People.

 

Christians consider Advent to be a season of waiting – waiting to celebrate the birth of Jesus. The year 2020 will be recorded in history as a year of waiting, making alternate plans and waiting some more for the corona virus to be controlled. Please continue to uphold each other, our faith family and our communities with prayer and safety considerations.

 

B) Appointment of a NUC Board Member to the NUASM Nominating Committee

Bert volunteered to be on this committee. Other members are Anita Ong, Jackie Snider and Lynda Lowry

 

C) Policy and Procedure Manual

Bob Durston volunteered to revise the NUC Policy and Procedure Manual and send it out to board Members before the Dec. Board Meeting.

 

D) Nominating Committee for 2021 Neepawa United Church Board

 

E) 2021 Neepawa United Church Board Meetings

A motion was made and passed to have NUC regular Board Meetings in Jan., May, Sept. and Nov. and have the NUC 2020 Annual Meeting on Feb. 14, 2021 at 11:30 am after Church Service with Committee reports to be submitted to Dawn by Jan. 14, 2021.

 

10. Moment of Levity

 

11. Next scheduled Board Meeting is December 15, 2020 at 7:00 pm via ZOOM.

 

12. John Lea gave a closing prayer and blessing.

 

13. Jane adjourned the meeting at 9:10 pm.

 

MOTIONS

 

#1.Motion made by Bert Lowry and seconded by Betty Ebner. That the Neepawa United Church regular Board Meetings be held in Jan., May, Sept. and Nov. and that the AGM be on Feb. 14, 2021 at 11:30 am after Church Service with Committee Reports submitted to Dawn by Jan. 14, 2021. Carried.