MEETING OF THE BOARD

Neepawa United Church

Nov. 19, 2019

 

Present: Bert Lowry, John Lea, Bob Durston, Nora Kaye, Brian Bailey, Linda Hart, Judy Elgert, Pat Fedoruk, Susan Phillips, John Douglas

 

1. Call to order – Bert called the meeting to order at 7:00 p.m.

2. Opening Meditation John gave an opening reading.

3. Adoption of the Agenda – Bob moved adoption of the agenda, seconded by John Douglas. Carried C

4. Adoption of the Minutes – Bob moved adoption of the Oct. 15, 2019 minutes, seconded by Nora. Carried

5. Correspondence

A) Western Manitoba Youth Choir

Two thank yous were received for our support, donation to the Choir and providing lunch for the Choir after the Sunday service.

B) Rita’s Activities for Oct.

 

Home visits

Funerals

Elks

Hospital

Ctry Mead.

Sun. Services

Weddings

Ministerial

October

9

4

2

 

4

4

 

 

 

C) Plumas Fire

A letter was received asking the Board to consider a donation to the Plumas Lions Club. The monies will be used to support the four children whose parents, sister and home were lost in a fire near Plumas. A motion was made and passed to donate $500 to the Plumas Lions Club to support these children. Linda will put a notice in the Sunday Bulletin advising of this decision and providing information where individuals can make a donation.

6. Committee Reports

A) Pastoral Care – Betty Ebner sent a report of cards sent in Oct.

Sympathy 4

Get Well/Thinking of you 2

One year Anniv. of death 3

B) Mission & Service Susan reported

We had the Brandon Residential School Mobile Learning Centre here for two weeks, set up for viewing from October 24th to Nov 4th.  We had 45 people sign the guest book, but we think that many more would have looked at the display Sunday mornings, and during office hours.  We had the church open on the evenings of the 25th and the 29th, but no one came out either night.  Still, we feel it was a good idea to make the display available to as many people as possible while we had it here.  It was a very informative exhibit. Dave Bennet came in and filmed an interview with Donna Newton, Lyle Watson and me. Dave was very careful to avoid focusing in on any particular photograph—particularly those with children, as the materials are under copyright, but also out of respect for those in the photos. I spoke with Ken Waddell about the article in the Banner, which did not observe copyright rules.

We will be putting up the Mitten Tree again this year.  Some years there have been a lot of hats and mittens donated to the Salvation Army, but they always have a need for men’s socks, so we will encourage people to put socks on the Mitten Tree also!

 

6B)The Gifts with Vision catalogue is out, and there are a few in the narthex.  We ordered lots, but only a few came so we will encourage people to borrow, share and return copies.  Also, a copy was included in last month’s issue of Broadview magazine.

White Gift Sunday is December 15th.  Last Sunday we made an announcement that gifts could be brought in any time.  Also, Bob pointed out that we could remind people if they would prefer to give cash, tax receipts will be issued for amounts or $20 or more. Cash donations allow Salvation Army to purchase whatever is needed.

Susan suggested consideration of an outdoor Nativity Scene. She will ask Dawn to put a request on social media. A motion was made and passed to allow spending up to $500 for a display.

 

C) Ministry & Personnel – Brian Bailey reported that Dawn has requested Dec. 19 and 20 as days off. Volunteers will fill in at the office.

 

D) Treasurer – The statements to Oct. 31, 2019 were distributed.

Income $134,928.62

Expenses $125,225.49

Surplus $ 9,703.13

 

- Bob pointed out that we have a surplus because we do not have a full time minister.

- Bob presented a draft of the 2020 Neepawa United Church budget and answered any questions that arose. Some wording changes will be discussed at the Dec. Board Meeting.

 

Moved by Bob, seconded by John Douglas that the Treasurer’s Report be adopted. Carried

 

E) Property John Douglas reported.

- Pat Baker will do the snow clearing for the parking lot and Touchwood the sidewalks. Letters have been sent out to ask individuals to clean the sidewalk on Saturdays and Sundays.

- The painting has not been completed in the CEC. John is working on getting quotes to have the job finished.

- The lift and boiler have passed inspections

- The eavestrough has been cleaned.

- The carpet has been cleaned in the basement.

- John will check on getting brighter lighting outside at the entrance to the Church.

- The work that needs to be done to stop water in the elevator shaft is ongoing and will be completed in the spring.

 

F) UCW Nora reported.

- Six dozen 10 oz glasses have been purchased.

- The “supperless” supper donations so far are $3,595. The fall supper last year brought in $5,500.

- Nov. 22 is the Fellowship of the Least Coin Service at the Presbyterian Church.

- We are still discussing possible dates and menus for the Soup and Sandwich luncheon. We are checking with other churches to avoid conflicts.

- The end of Oct. balance is $13,434.11

- The UCW catered 3 funerals in October.

- The cookie trays for bereaved and shut-ins will be packaged and delivered on Dec. 18.

- The UCW Christmas Party is Dec. 4. All women invited.

- A request to serve lunch at the Christmas Wish Sale was denied because the UCW only caters to funerals.

- The budget for 2020 was presented

- We had the opportunity to purchase a griddle from the Anglican Church but it is not feasible for our kitchen.

 

6G) Pastoral Charge Supervisor’s Report

- John Lea reported that the date for the Prairie to Pine regional meeting is now set for May 28 to 30, 2020, still in Steinback

- John will write a Supervisor’s Report for the Neepawa United Church Annual Report.

- John will be away Feb. 5 to 19.

 

H) Trustees – no report

I) Worship Committee – Pat Fedoruk reported

- Our most recent meeting was November 12, 2019.

- Plans for Advent activities are in place.

- White Gift Sunday is Dec. 15

- Caroling is Dec. 18

- The Blue Christmas service is Dec. 19 at 7 pm

- The Christmas Eve service is Dec 24 at 7 pm

- Three motions were made and passed to receive 2 members by transfer, approve an adult confirmation and an infant baptism.

- A date to recognize recent new members will be determined for Dec. or Jan.

- Rita will determine the number of times to meet for confirmation classes with Kevin Wallace.

- Baptism for Harper Lowry is Dec. 8, 2019

 

J) Stewardship

Revenues received from the Stewardship campaign are down from last year.

 

K) Prairie to Pine Region –Susan will send weekly newsletter to Linda who will forward it to the Board. We should consider placing upcoming events in the newsletter.

 

L) Special Reports

- Pat reported that the Sunday School will be helping with the Dec. 15 Service. Our local committee will also be working on the Service.

- Brian reported that the HIMS have been asked to sing at the Elks Manor and the Touchwood Workshop.

 

M) Acceptance of all reports was moved by Bob and seconded by John Douglas. Carried

7. Old Business - nil

8. New Business

A) Newsletter

- Brian will ask Dawn to prepare a newsletter. It will be on the website, e-mailed to addresses we know and copies will be at the back of the Church. Submissions for the newsletter are welcome.

B) Spring Supper

- We will go ahead with the spring supper. Lynda Lowry will look after the kitchen and workers, Bert will look after getting the meat cooked, and Brian Elgert will take care of phoning. A suggestion was made for mashed potatoes and gravy instead of baked potatoes. A tentative date was set for April 19. We will check with Brookdale on their date.

C) Church of Christ, CEC hall rental

- A request has been received to rent the CEC hall and kitchen on Dec. 15 and Dec 29 from 3 to 6 pm. Bert will get more details.

D) Annual Meeting

The Annual Meeting will be on Feb. 23, 2020 during the Church Service. Please submit your reports to Dawn for the Annual Report by Jan. 24, 2020. Bert is on the Nominating Committee and will be working to fill positions on the Board.

 

9. Moment of Levity – Brian shared a moment of levity.

10. Next scheduled Board Meetings are on December 17, 2019, Jan. 21, 2020 and March 17, 2020 at 7 pm.

Other meetings as needed will be at the Call of the Chair.

11. John Lea gave a closing poem

12. Bert adjourned the meeting at 9:10 pm.

 

 

 

 

Motions

 

#1 Motion made by Brian Bailey and seconded by Susan Phillips. That we contribute $500 to the Plumas Lions Club for the Plumas family that was left homeless and parentless by a recent fire. Carried.

#2 Motion made by John Douglas and seconded by Susan Phillips. That the Board authorize the spending of up to $500 on a Christmas display. Carried.

 

#3 Motion made by Pat Fedoruk and seconded by Brian Bailey. That on the recommendation of the Worship Committee, the transfer of memberships for Eileen Newton and Lorna Cawston-Boyd, from Kelwood United Church to the Neepawa United Church, be accepted by the Board Carried.

 

#4 Motion made by Pat Fedoruk and seconded by Bob Durston. That the Worship Committee recommends to the Neepawa United Church Board that Rita Friesen be granted permission to meet with Kevin Wallace, a potential candidate for adult confirmation. Carried.

 

#5 Motion made by Pat Fedoruk and seconded by Bob Durston. That the Worship Committee recommends to the Neepawa United Church Board the infant baptism of Harper June Lowry, daughter of Matthew and Jenna Lowry. Carried.