Meeting of the Board
Neepawa United Church
Present: Brian Bailey, Donna Newton, Bob Durston, Ruth Hanke, Kristin Wood, Brian Elgert,
Judy Elgert, Rita Friesen, Ann Nielsen, Ruth Hanke, Ella Jarvis, Maurice Kaye,
Susan Phillips, Bev Finlayson and Lyle Byram. Margret Kristjansson of Glenboro
our supervising Minister, joined us by Skype.
Regrets: Heather Cummings.
1. Brian called the meeting to order at and introduced via skype Margret Kristjannson, our new supervising Minister.
2. Kristin gave the Opening Meditation What each of our thoughts are looking forward
to Christmas followed by a Prayer.
3. Moved by Bob Durston and seconded by Brian Elgert that the Agenda be
approved as circulated. Carried.
4. Moved by Bob Durston and seconded by Donna Newton that the Minutes be
approved as circulated. Carried.
· Received letter from CCLI to cover number of copies of music for
copyright Brian and Amber are recording number of copies.
· Letter received from Laura Baushau requesting information for
financial report breakdown from 2006 2012. Bob suggests that this information needs to be consolidated with the Larger Parish. Discussion on this
information and Brian Bailey, Bob Durston and Brian Elgert will work
on this Document and bring to next meeting for discussion.
· Information received from United Church Protection Program regarding
extra insurance it was felt there is adequate insurance through Gill and Schmall.
· Information from Central Office Church wide plea for donations for funds for
Donations may be made through our Church office and all Donations will
be matched by our
Federal Government until
· Lift Brian checked on insurance for the lift and we are covered by adequate
insurance with Gill and Schmall.
· Discussion on the CCLI song copy activities from October to March.
It was suggested that we need to go to CCIL to see if we need multiple
licences to cover the music that is not in the list. If music is used on
overhead screen need to count and record number of people in congregation.
· Information received from Leprosy Mission.
· Letter received from Neepawa Health Auxiliary requesting use of
the deep freeze
store perogies and to distribute the previously ordered perogies the
morning of December 3rd.
Motion #1 - Moved by Bob Durston and seconded by Ann Nielsen that Neepawa
Health Auxiliary be permitted to store perogies in
from November 29th to December 3rd. Carried.
6. Business arising from the Minutes:
a) Progress on funds raised for projector screen project to date has $4685.00
b) Hearing assists Brian reported that Benmarks from Brandon has
adjusted the sound and FM is working well.
c) Name Tags Brian checked prices and found they are $5.00 each.
Discussion on name tags Kristin suggested having a plastic sleeve to
insert the names. Susan will come to the next meeting with a proposal.
d) Kathryn Hofley has a presentation on Saturday at 10:00 a.m. for the Board members
on Fund Raising. She will have a presentation for congregation on Sunday following Brunch on Legacy Giving.
e) Christmas Eve Service will be held at 8:30 p.m. with Kristin Wood and
Mens Group. There will probably not be a organist for the service.
7. Committee Reports:
A) Larger Parish (Official Board) Donna reported the Larger Parish paid the bill from
CCLI. Donna presented the proposed Budget for 2014. Discussion
was held on the Budget. Donna reported that budget remains very similar for
1 and 1/2 Ministers and will likely be forgiveness. This budget does
include money to replace copier if needed.
Motion #2 Moved by Donna Newton and seconded by Ruth Hanke that the Neepawa
United Church Board accept the 2014 Neepawa and Area Pastoral Charge
Budget as presented. Carried.
Margret Kristjannson spoke on the JNAC and said that the correct information
for one Minister needs to be settled.
B) Pastoral Care Ruth Hanke reported they sent out 4 Sympathy cards and
8 Get well and 6 Anniversary of family member passing. Ruth presented a
bill for $48.22 from Susan Drayson for cards she makes for First Anniversary
of Death of Loved One. Bob will pay this bill from office supplies.
Discussion on Tuesday morning coffee - do we carry on or discontinue.
Donna suggests we carry on until our December Board Meeting.
C) Mission and Service Susan reported the Mitten Tree is up and people may
attach mitts and toques to go in local hampers at Christmas.
D) Ministry and Personnel Rita reported that they meet quarterly and staff
may chose their own representative to be on this committee.
E) Treasurer Bob presented his financial report:
Income to date $126,945.90
Expenses to date 110,230.47
Moved by Bob Durston and seconded by Judy Elgert that the Financial Report
be accepted as presented. Carried.
F) Property Maurice Kaye reported that the roof repairs have not been
done yet. The new list has been sent out for volunteers for snow clearing
on the weekends. Touchwood does the snow clearing during the week.
G) Finance Brian reported he has information on a group called Prairie
Blend and wondered if we would be interested on having this group
as a Fund Raiser. He will check out this group.
Discussion on Fall Campaign - do we want a follow-up letter. Brian and
Bob will go through the list. It was mentioned that a number of people are
giving Donations of Stock through the United Church of Canada Foundation.
There is a minimum Donation of $750.00 through this Foundation.
Susan will follow-up for any additions to add to the e-mail list.
Bob reported that last year Fall Campaign Donations were $12,000.00
and this year donations to date are $5000.00
Discussion on stewardship How do we attract young people????
Margaret asked if we have promoted donations on PAR
some people donate on PAR but do not attend worship service. Suggest
encourage people to use PAR in the follow up letter and acknowledge during the
worship service those who give by PAR and also acknowledge those who
join us by TV.
H) UCW Bev Finlayson reported that the Fall supper profit was $4817.48.
Rummage Sale was $966.35. The UCW gave $5000.00 to the Church Board
and also gave $2000.00 toward the projector screen project. The UCW
Christmas program is December 4th at 1:30 p.m.
I) Ministerial Kristin reported that she has attended several meetings in the
last two weeks as well as 2 funerals. She mentioned using a projector and screen
during Sunday woship and Judy will help with lyrics to use on the screen.
Kristin attended the Ministerial meeting and the Benevolent Fund is low.
They will ask the Legion Ladies and other congregations if they chose to
make a Donation to this fund. Kristin explained that the clergy have vouchers
for food, groceries, gas or a meal for people when there is a need.
Motion #3 Moved by Donna Newton and seconded by Ann Nielsen that we take $100.00
from the newsletter account and donate to the Ministerial Benevolent Fund.
J) Trustees Judy Elgert reported that they are meeting on Tuesday.
ό Ann Nielsen reported that the mitten tree is in place in the Narthax for
scarves, mittens and toques to be collected December 15th on White Gift Sunday
and put in Community Christmas hampers on December 19th.
ό Susan has put up a world map in the Narthex to track Church activities.
carolling December 18th meet at the
cookies and cocoa following.
ό Christmas Eve service 8:30 p.m. December 24th at 8:30 p.m. with Kristin
ό Blue Christmas Service December 19th at 7:00 p.m. with Kristin and
a time of fellowship to follow
ό Communion on December 8th.
ό Choir Pot Luck November 28th with practice to follow.
ό David Elgert and Daniel Heschuk are available and willing to continue
in the sound box on Sundays and extra events if needed
ό Worship Committee looking at updating constitution in regards to Chairperson,
and worship committee duties. Last update was March, 1988 who assists with this?? Job description to be prepared.
ό Invitation for poinsettias in memory of or in celebration of to go in bulletin.
ό Kristin away December 24th to January 2nd, 2014 Rita will do service
on December 29th.
L) Presbytery No report
M) Special reports-
ό Nominating Committee Donna reported will require a Vice- Chair,
Presbytery Rep, Worship Chair and M & P Rep for the new Board.
ό Mens Breakfast Bob reported there was 5 men out for breakfast.
It was suggested to set time at 8:30 a.m.
ό Youth Group - Judy reported the Youth Group had a sleep over in
ό Sunday School Judy reported that all is going well and Vicky is
helping Kim prepare for the Christmas Concert.
ό Singles Group Meeting tomorrow
ό Other Brian opened a discussion on do we need to return to
the Brunches he felt the groups need to be reorganized. He
will contact Sheila Bremner in this regard. Brian suggested maybe
look at a pancake breakfast.
Donna suggested that the Spring Supper needs a Chair or should
we possibly have a supperless supper?????
Motion: Moved by Brian Elgert and seconded by Ann Nielsen that we accept all reports
as presented. Carried.
8. New Business:
Emergency response to the
C) Margret Kristjansson gave the closing Prayer via skype.
D) Brian adjourned the meeting at
Motion 1 Moved by
Bob Durston and seconded by Anne Nielsen that the Hopsital Auxiliary be permitted to store perogies in
Motion 2 Moved by Donna Newton and seconded by Ruth Hanke that the Neepawa United
Church Board accept the 2014 Neepawa and Area Pastoral Charge Budget as presented. Carried.
Motion 3 Moved by Donna Newton and seconded by Ann Nielsen that we take $100. From
the newsletter account and donate to the Ministerial Benevolent Fund. Carried.