Meeting of the Board

Neepawa United Church

November 19th, 2013


Present: Brian Bailey, Donna Newton, Bob Durston, Ruth Hanke, Kristin Wood, Brian Elgert,

                Judy Elgert, Rita Friesen, Ann Nielsen, Ruth Hanke, Ella Jarvis, Maurice Kaye,

                Susan Phillips, Bev Finlayson and Lyle Byram.  Margret Kristjansson of Glenboro  

                our supervising Minister, joined us by Skype.

Regrets:  Heather Cummings.

1.       Brian called the meeting to order at 7:00 p.m. and introduced via skype Margret Kristjannson, our new supervising Minister.

2.      Kristin gave the Opening Meditation “What each of our thoughts are looking forward

to Christmas” followed by a Prayer.

3.      Moved by Bob Durston and seconded by Brian Elgert that the Agenda be

approved as circulated.  Carried.

4.      Moved by Bob Durston and seconded by Donna Newton that the Minutes be

approved as circulated. Carried.

5.      Correspondence –

·       Received letter from CCLI to cover number of copies of music for

copyright – Brian and Amber are recording number of copies.

·       Letter received from Laura Baushau requesting information for

financial report breakdown from 2006 – 2012.   Bob suggests that this information needs to be consolidated with the Larger Parish. Discussion on this

information and Brian Bailey, Bob Durston and Brian Elgert will work

on this Document and bring to next meeting for discussion. 

·       Information received from United Church Protection Program regarding

extra insurance – it was felt there is adequate insurance through Gill and Schmall.

·       Information from Central Office – Church wide plea for donations for funds for

       Philippines typhoon which will be received from November 9th to December 8th.     

       Donations may be made through our Church office and all Donations will

 be matched by our Federal Government until December 8, 2013.

·       CEC – AA Group has purchased  12 chairs for downstairs meeting room.

·       Lift – Brian checked on insurance for  the lift and we are covered by  adequate

insurance with Gill and Schmall.

·     Discussion on the CCLI song copy activities from October to March.

It was suggested that we need to go to CCIL to see if we need multiple

licences to cover the music that is not in the list.  If music is used on

overhead screen need to count and record number of people in congregation.

·     Information received from Leprosy Mission.

·     Letter received from Neepawa Health Auxiliary requesting use of

the deep freeze in the CEC from November 29th to December 3rd  to

store perogies and to distribute the previously ordered perogies the

morning of December 3rd.


Motion #1   - Moved by Bob Durston and seconded by Ann Nielsen that Neepawa

                       Health Auxiliary be permitted to store perogies in CEC deep freeze

                       from November 29th  to December 3rd.  Carried.

6.      Business arising from the Minutes:

a)      Progress on funds raised for projector screen project to date has $4685.00

b)      Hearing assists – Brian reported that Benmarks from Brandon has

adjusted the sound and FM is working well.

c)      Name Tags – Brian checked prices and found they are $5.00 each.

Discussion on name tags – Kristin suggested having a plastic sleeve to

insert the names.  Susan will come to the next meeting with a proposal.

d)      Kathryn Hofley has a presentation on Saturday at 10:00 a.m. for the Board members

on Fund Raising.  She will have a presentation for congregation on Sunday following Brunch on Legacy Giving.

e)      Christmas Eve Service  will be held at 8:30 p.m. with Kristin Wood and

Men’s Group.  There will  probably not be a organist for the service.

7.      Committee Reports:

A)    Larger Parish (Official Board) – Donna reported the Larger Parish paid the bill from

CCLI.   Donna presented the proposed Budget for 2014.  Discussion

was held on the Budget.  Donna  reported that budget remains very similar for

1  and 1/2 Ministers and  will likely be forgiveness.  This budget does

include money to replace copier if needed.

Motion #2 – Moved by Donna Newton and seconded by Ruth Hanke that the Neepawa

                United Church Board accept the 2014 Neepawa and Area Pastoral Charge

                Budget as presented.  Carried.

                Margret Kristjannson spoke on the JNAC and said that the correct information

                for one Minister needs to be settled.

B)     Pastoral Care – Ruth Hanke reported they sent out 4 Sympathy cards and

8 Get well and 6 Anniversary of family member passing. Ruth presented a

bill for $48.22 from Susan Drayson for cards she makes for First Anniversary

of Death of Loved One. Bob will pay this bill from office supplies.

Discussion on Tuesday morning coffee  - do we carry on or discontinue.

Donna suggests we carry on until our December Board Meeting.

C)    Mission and Service – Susan reported the Mitten Tree is up and people may

attach mitts and toques to go in local hampers at Christmas.

D)    Ministry and Personnel – Rita reported that they meet quarterly and staff

may chose their own representative to be on this committee.

E)     Treasurer – Bob presented his financial report:

                                         Income to date          $126,945.90

                                      Expenses to date            110,230.47

                                              Surplus                     16,715.43

Moved by Bob Durston and seconded by Judy Elgert that the Financial Report

be accepted as presented.  Carried. 

F)      Property – Maurice Kaye reported that the roof repairs have not been

done yet.  The new list has been sent out for volunteers for snow clearing

on the weekends.  Touchwood does the snow clearing during the week.


G)    Finance – Brian reported he has information on a group called Prairie

Blend and wondered if we would be interested on having this group

as a Fund Raiser. He will check out this group.

Discussion on Fall Campaign  - do we want a follow-up letter.  Brian and

Bob will go through the list.  It was mentioned that a number of people are

giving Donations of Stock through the United Church of Canada Foundation.

There is a minimum Donation of $750.00 through this Foundation.

Susan will follow-up for any additions to add to the e-mail list.

Bob reported that last year Fall Campaign  Donations were $12,000.00

and this year donations to date are $5000.00

Discussion on stewardship – How do we attract young people????

Margaret  asked if we have promoted donations on PAR –

some people donate on PAR but do not attend worship service.  Suggest

encourage people to use PAR in the follow up letter and acknowledge during the

worship service those who give by PAR  and also acknowledge those who

 join us by TV.

H)    UCW – Bev Finlayson reported that the Fall supper profit was $4817.48.

Rummage Sale was $966.35.  The UCW gave $5000.00 to the Church Board

and also gave $2000.00 toward the projector screen project.   The UCW

Christmas program is December 4th at 1:30 p.m.

I)       Ministerial – Kristin reported that she has attended several meetings in the

last two weeks as well as 2 funerals.  She mentioned using a projector and screen

during Sunday woship and Judy will help with lyrics to use on the screen.

Kristin attended the Ministerial meeting and the Benevolent Fund is low.

They will ask the Legion Ladies and other congregations if they chose to

make a Donation to this fund.  Kristin explained that the clergy have vouchers

for food, groceries, gas or a meal for people when there is a need.

Motion #3 – Moved by Donna Newton and seconded by Ann Nielsen that we take $100.00

                    from the newsletter account and donate to the Ministerial Benevolent Fund.                 


J)       Trustees – Judy Elgert reported that they are meeting on Tuesday.

K)    Worship –

ό  Ann Nielsen reported that the mitten tree is in place in the Narthax for

 scarves, mittens and toques to be collected  December 15th on White Gift Sunday

and put in Community Christmas hampers on December  19th.

ό  Susan has put up a world map in the Narthex to track Church activities.

ό  Christmas carolling December 18th meet at the CEC at 6:30 p.m.

cookies and cocoa following.

ό      Christmas Eve service – 8:30 p.m. December 24th at 8:30 p.m. with Kristin

ό      Blue Christmas Service – December 19th at 7:00 p.m. with Kristin and

a time of fellowship to follow       

ό      Communion on December 8th.

ό      Choir Pot Luck November 28th with practice to follow.

ό      David Elgert and Daniel Heschuk are available and willing to continue

in the sound box on Sundays and extra events if needed


ό      Worship Committee looking at updating constitution in regards to Chairperson,

and worship committee duties.  Last update was March, 1988 – who assists with this?? Job description to be prepared.

ό      Invitation for poinsettias in memory of or in celebration of to go in bulletin.

ό      Kristin away December 24th to January 2nd, 2014 – Rita will do service

on December 29th.

            L)         Presbytery – No report

           M)        Special reports-

ό      Nominating Committee – Donna reported will require a Vice- Chair,

                                           Presbytery Rep, Worship  Chair and M & P Rep for the new Board.

ό       Men’s Breakfast – Bob reported there was 5 men out for breakfast.

                                          It was suggested to set time at 8:30 a.m.

ό      Youth Group -  Judy reported the Youth Group had a sleep over in

the CEC and prepared desserts for a Fund Raiser which they sold before Church Service Sunday morning. They are going out to Country Meadows at sometime to sing.

ό      Sunday School – Judy reported that all is going well and Vicky is

helping Kim prepare for the Christmas Concert.

ό      Singles Group – Meeting tomorrow

ό      Other – Brian opened a discussion on do we need to return to

the  Brunches – he felt the groups need to be reorganized.  He

will contact Sheila Bremner in this regard.  Brian suggested maybe

look at a pancake breakfast.

Donna suggested that the Spring Supper needs a Chair or should

we possibly have a “supperless supper”?????

Motion:  Moved by Brian Elgert and seconded by Ann Nielsen that we accept all reports

                as presented. Carried.

8.      New Business:– 

A)    Emergency response to the Philippines - Brian would encourage individual donations which may be made through the Church office.

B)     Next Meeting – December 17th, 2013 at 7:00 p.m.

C)    Margret Kristjansson gave the closing Prayer via skype.

D)    Brian adjourned the meeting at 9:20 p.m.


Motions Carried:

Motion 1 – Moved by Bob Durston and seconded by Anne Nielsen that the Hopsital Auxiliary be permitted to store perogies in CEC deep freeze from November 29th to December 3rd and that they be permitted to distribute them from CEC on December 3rd.  Carried.


Motion 2 – Moved by Donna Newton and seconded by Ruth Hanke that the Neepawa United

Church Board accept the 2014 Neepawa and Area Pastoral Charge Budget as presented.  Carried.


Motion 3 – Moved by Donna Newton and seconded by Ann Nielsen that we take $100. From

the newsletter account and donate to the Ministerial Benevolent Fund.  Carried.