Meeting of the Board
Neepawa United Church
November 20th, 2012
Present: Donna Newton, Bob Durston, Ann Nielsen, Ella Jarvis, Susan Phillips,
Eleanor Nicholson, Ruth Hanke, Heather Cummings, Rev. Peggy Reid,
Rita Friesen, Terry Smith and Lyle Byram.
Regrets: Brian Bailey, Brian Elgert, Judy Elgert and Maurice Kaye.
1. Donna called the meeting to order at 5:00 p.m.
2. Rev. Peggy Reid gave the opening Meditation and Prayer.
3. The Agenda was approved as circulated. Moved by Ann Nielsen and
seconded by Heather Cummings. Carried.
4. The Minutes of the October Board meeting were approved. Moved by
Bob Durston and seconded by Terry Smith. Carried.
· Donna presented a letter from Joe Ball requesting permission
to preside at a baptism in the Church. Following a discussion it was decided that we
have a Sacrament Elder in our Church to provide sacraments and request was denied.
Motion: Moved by Bob Durston and seconded by Terry Smith that the Board
acknowledge request from Joe Ball to offer a baptism in the Neepawa United
Church. This request be denied as Neepawa United Church has in place a
Sacrament elder that is providing the sacrament to members and adherents of the
· Donna reported on a phone call received from Doug Constable who was the
person that designed the Church and he has the architect plans and advised that
we may have these plans and retained for our records. Donna will follow this up.
· Letter received on the Salvation Army Christmas Letter for hamper program.
· Archives – a decision has to be made on what to keep??
· Letter from Daniel Heschuk requesting the use of the Sanctuary for a concert
on January 20th, 2013 as a fund raiser for his trip to Kenya. This concert would
include the HMK school choir. The decision was to grant Daniel use of the
sanctuary with no rent but that he be responsible for caretaker fees. Notice of
concert will be placed in the Bulletin for four Sundays prior to concert.
Motion: Moved by Susan Phillips and seconded by Eleanor Nicholson that we allow
Daniel Heschuk to use the
but a charge of $30.00 to cover the caretaker. Carried.
Donna presented the two quotes for installing
WiFi in the
Quotes were one from Team Electronics and CN Suppliers.
Motion: Moved by Susan Phillips and seconded by Ann Nielsen that we have
CN Suppliers hook up WiFi in the Church as per quote to supply and install. Carried.
6. Business arising from the Minutes
a) Information board in Narthex – Rita presented the information board and it will
be placed in Narthex and figures recorded each week.
b) Progress on funds raised for projector/screen proposal. Bob reported that the
UCW has donated $700 and congregation has donated $420 to date.
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c) Fall Stewardship campaign – Bob reported the campaign is going slow.
To date there has been 120 people responded and 240 to hear from.
Bob reported he received a Donation from the Brandon United Way with
a donation of $320.00 which was received from a donor that requested the
funds go to Neepawa United Church. Brian to prepare a second letter to
be sent out next week.
d) Donna read a letter of resignation from Amber and Wayne Zalluski as
prepares of Communion effective January 1st, 2013.
Motion: Moved by Ann Nielsen and seconded by Susan Phillips that the Board accept
with regret the resignation of Wayne and Amber Zalluski as prepares of
e) Report from Calling Lake – Rita reported that there were 10 called to gather
at Calling Lake to find programs to meet the demand of congregations
spiritual growth. Spent time discussing 10 categories of programs. People
are encouraged to keep donating funds to keep Calling Lake going. Also there is
a scholarship fund that people may donate to that provide funds for people to attend.
Rita’s expenses are covered by Conference.
7. Old Business
a. Search Committee report – It was reported that the committee has a
Team Application and will be dealing with this at their next meeting.
8. Committee Reports
A. Worship – Ann Nielsen presented motions
Motion: Moved by Ann Nielsen and seconded by Susan Phillips that the Board
accept the request for marriage of Brandi Dayson and Ton Kilburn on
Motion: Moved by Ann Nielsen and seconded by Ella Jarvis that the Board accept the request
for marriage of Jennifer Emberly
and Darin Chrisp on
Motion: Moved by Ann Nielsen and seconded by Ella Jarvis that the Board accept the
request for baptism of Rory Lloyd Clarke son of Robin Lynn Clarke and
Travis Blake Clarke on December 16th, 2012. Carried.
Motion: Moved by Ann Nielsen and seconded by Susan Phillips that the Board
accept Worship Committee’s request for an ad in the Neepawa Press with regards
to a calendar of Christmas events, dates and times. Carried.
· Ann reported in regard to prepares for communion to have one couple willing to
serve if two others would be forthcoming to share responsibilities.
· Ann reported she ordered 5 doz. cookies from Touchwood to be enjoyed
caroling December 17th, 2012
and Blue Christmas
· White’s have been contacted for names and address of families losing loved ones
over the past year in preparation of our Blue Christmas Service. Invitations will be
sent to our families in Christ.
· Sound box list for January to end of June will be available by mid December, 2012.
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· Jenna Heschuk will fill in for Daniel while he is away to Quebec from
January 27th – May 5th, 2013.
· Candles and cup holders have been received.
· Bruce and Sheila Bremner will put the tree up in the sanctuary November 29th.
· Amber making note in bulletin regarding poinsettias for sanctuary in memory of someone
· Joyce and Wayne – caretakers would like to see the tree in the choir loft removed.
The roots are starting to invade the flooring and the tree is shedding and needs
repotting – any suggestions. It was suggested that we find out if the tree was donated
in memory of someone and to contact the family if it was before anything is done.
· Lyle Byram and Susan Phillips have taken photos of the tapestry for UCW’s 50th
Anniversary and sending it to Canadian Church Calendar hoping to have it published
in the future.
· There will be no Worship Committee meeting in December as everyone is busy.
Chair is available for request and messages and will keep in touch with members
B. Pastoral Care – Ruth reported have sent – 8 sympathy cards, 3 get well
3 thinking of you (for one year anniversary of bereavement.)
Someone living at Country Meadows would like to attend Church but would
require transportation. Ruth to check further into this and will put information
into the bulletin if anyone needs a ride to Church or can provide transportation.
C. Mission and Service – Susan reported the “mitten tree” has been set up.
Will talk with Sunday School about collecting loose change.
“Movie Night” not well attended and sound was not good. Susan suggests
to try it again.
Susan reported she has sent in $200 to the Food Grains Bank and individuals
have reported a total total of $100. sent and Susan has another $7.00 to be sent.
D. Ministry and Personnel – No report.
E. Treasurer – Bob presented the Financial Report to October 31st
2012 Total Income $130,530.20
2012 Total Expense 167,725.80
Deficit - 37,195.60
Moved by Bob Durston and seconded by Ann Nielsen that the Treasurer’s
Report be approved as presented. Carried.
F. Property – Terry Smith reported that the boiler will be installed soon. Terry
has received a letter from the Insurance company regarding the water damage
and they will meet with Terry and inspect what Four Seasons has done.
G. Finance – No report.
H. UCW - Heather Cummings reported that UCW has donated $7000.00 to the
Board. The UCW has donated $700 for the projector/screen project.
UCW will be packing and delivering Christmas cookie trays on December 18th.
The Christmas party is December 5th. UCW have donated $50.00 to the Morogoro
Women’s Center. Funeral lunch policy information sheet being prepared.
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I. Ministerial – Peggy Reid suggested a list be prepared for people who
need a pastoral visit either at Country Meadows or in their home. These
lists could be set up for members of the congregation to mark the names
of people they would be able to visit.
J. Trustees – No report.
K. Larger Parish - Donna Newton reported Meeting was held on November 6th.
Reported Rita qualified for Lay Supervision for student minister. Require
names of people who may be interested in supervising – will require someone
from each charge. Notice in this regard to be put into the bulletin. A motion
was made at the meeting to forgive the allocations for November and December.
Rita cannot act as the CDM with no Minister in residence.
Donna presented the Larger Parish Budget. There was a discussion on this
Budget and was tabled until December meeting.
Larger Parish received report from Oversight Committee Meeting in 2011.
Motion: Moved by Heather Cummings and seconded by Ruth Hanke that we accept
The proposed 2013 budget for the Neepawa and Area Larger Parish.
Motion is tabled to December 18th meeting.
L. Presbytery – Presbytery meeting on Saturday, November 24th at Dominion City.
M. Special Reports – Bob Durston reported the Men’s Breakfast group was small
but had a good discussion and the next breakfast is Dec. 13th at 8:00 a.m. at
the Chicken Corral.
reported that the Youth Group had a great time with their sleep over and
painted one of the class rooms in the lower level of
Motion: Moved by Rita Friesen and seconded by Ann Nielsen that all reports be accepted
as presented. Carried.
9. New Business:
A) Lay supervision for Intern Minister – committee members needed.
B) Church History – require someone to write this information.
UCW has information to be included.
C) Sound policy for weddings – require a policy to be in place for the projector/
screen/audio sound for funerals and weddings. Worship committee to provide
policy in this regard.
D) Folk music Sunday – mention was made that the men in the Choir may be interested in providing some folk music at a Sunday morning service.
E) Ella Jarvis provided a moment of levity.
10. Next meeting – December 18th at 5:00 p.m. Donna adjourned the meeting.
Special thanks to Donna for chairing the meeting!!!!!
1. That the Board acknowledge request from Joe Ball to offer baptism in Neepawa United
Church. This request be denied as Neepawa United Church has in place a sacrament elder
that is providing the sacrament to members and adherents of the Church.
2. That we allow Daniel Heschuk
to use the Sanctuary
but a charge of $30.00 to cover the caretaker.
3. That we have “CN Computer” hook up WI FI in the Church as per quote to supply & install.
4. That the Board accept with regret the resignation of Wayne and Amber Zalluski as
prepares of Communion
5. That the Board accept the request for marriage of Brandi Dayson and Ton Kilburn
6. That the Board accept the request for marriage of Jennifer Emberly and Darin Chrisp
7. That the Board accept the request for baptism of Rory Lloyd Clarke son of Robyn Lynn
Clarke and Travis Blake Clarke on December 16th, 2012.
8. That the Board accept worship committees request for an ad in the Neepawa Press with
regard to a calendar of Christmas events, dates and times.
9. That the proposed budget for 2013 of the Neepawa and Area Larger Parish be
tabled until December 18th Board meeting.