MEETING OF THE BOARD

Neepawa United Church

November 20, 2018

 

Present: Bert Lowry, John Lea, Bob Durston, Ella Jarvis, Lynda Lowry, Susan Phillips, Jane Goudie, Brian Bailey, John Douglas, Heather Cummings

 

1. Call to order – Bert called the meeting to order at 7:00pm.

2. Opening Meditation Members picked a favorite song from Voices United.

3. Adoption of the Agenda – Susan moved adoption of the agenda with amendments, 2nd by John Douglas.

Carried

Amendments were to change 8b) to Pastoral charge proposed budget and to add to New Business: Door to second office, ramp and sound booth, and to add Nominating Committee to Old Business.

4. Adoption of the Minutes – Heather moved adoption of the Oct. 30, 2018 minutes, 2nd by Bob. Carried

5. Correspondence

- Rita Friesen sent a report of activities for October: 11 home visits, 10 hospital visits, 10 Country Meadows visits, 3 funerals, 5 Sunday Services.

6. A) Pastoral Care – No report

B) Mission & Service Susan reported that the Committee will be putting up a mitten tree again this year.

They will also be looking after getting white gifts to Salvation Army for Christmas Hampers.

C) Ministry & Personnel

We will need a message on the phone from Dec. 22, 2018 to Jan. 2, 2019 and advise the funeral homes there will be no one in the office.

D) Treasurer – Bob distributed the Income/Expense Statement to Nov. 20, 2018.

Income $140,607.14

Expenses $124,407.87

Surplus $ 16,199.27

Brandon United Churches are having problems and there is a possibility that the 3 churches might get together.

Moved by Bob, 2nd by Ella. That the Treasurer’s Report be adopted. Carried

E) Property- John Douglas reported

- There are no Hydro grants for the furnace replacement. John will get a spec package.

- The insurance inspector is coming within the next couple of weeks.

- Kozaks will clear the parking lot and sidewalk.

- Do we need a carbon monoxide detector?

F) UCW – Heather reported that the UCW Christmas Party is Dec. 5 and cookie trays will be packed and delivered Dec. 19

G) Ministerial - nil

H) Trustees – John Forke gave notification that we need an inspection for insurance purposes.

I) Worship Committee –Lynda Lowry reported.

- The next Communion is Nov. 25

- Dec. 2 is the first Sunday of Advent.

- Please see Oct. minutes for other relevant information about December events.

J) Stewardship There was a good response to the Fall Stewardship letter.

K) Presbytery – Susan reported on the meeting of the Agassiz Presbytery, November 17, 2018

This was the last meeting of Presbytery. As of Jan 1, 2019, regional governance will be in place. There is a

team working to make the transition happen as smoothly as possible, but it’s important to remember that

nothing really changes for those of us sitting in the pews on Sunday morning. We are stilled called to be

the church, to do God’s work in our world.

A couple of things that will change:

1. our assessment to the national office

2. we no longer need a Pres. rep! My job no longer exists. There will be a meeting of the Region—clergy and lay delegates, in Brandon, June 13-16 of 2019. We will want to elect the lay delegates (2? For Neepawa, based on the number of Pres. reps we’ve had in the past), at our annual meeting. Those delegates would hold the position for 1 year and would be expected to attend board meetings during that time.

3. A “Church Hub” will be put in place soon, where clergy who are seeking a call and congregations putting out a call, would be profiled.

 

As part of wrapping up the business of Agassiz Pres., decisions had to be made about dispersal of the bank balance. A motion was made and carried that funds go to Rock Lake Camp, to help them service their debt ($20,000), and an additional $5000 for operating expenses. $5000 is to be used to help congregations (particularly rural churches) access technologies that can help them continue to do church, and the remainder (about $35,000) to the region. This motion was prepared after lengthy discussion at previous meetings, and by a committee struck for the purpose.

 

A point of interest -- Kelwood is in the process of selling their property.

 

L) Special Reports – Brian Bailey reported that the HIMS performance at the Remembrance Day dinner at

the Legion on Nov. 10 went well. The HIMS will be singing at Knox Presbyterian Church on Dec. 6 at noon hour.

M) Acceptance of all reports was moved by Bob 2nd by John Douglas. Carried

7. Old Business:

A) Meeting with Presbyterians Brian Bailey, Bob and Bert met with Presbyterian reps. They need help paying for their minister. It was determined that sharing would not work for us.

B) Nominating Committee

Bert reported that we still need a vice-chair and some members for the M&S and Worship Committees.

 

8. New Business

A) Bud Johnson’s request for board member for the United Church Apartment board

Discussion took place and it was decided to put this in the Sunday bulletin and have anyone interested to call Bud Johnson.

B) Pastoral Charge Proposed Budget

A proposed budget was presented with the assumption that we have a minister as of July 1, 2019.

A motion was made and passed to reduce income proportionally for the larger parish to balance the budget.

C) Donation to NACTV

A motion was made and passed to donate $500 to NACTV.

D) Regional Representatives

We need two Regional Representatives from the Board. We need to maintain continuity.

E) Insurance Company Inspection

Already discussed in Property

F) Second Minister’s Office

A motion was made and passed to leave the second minister’s office door unlocked to allow access.

G) Ramp and Sound Booth

- A ramp was suggested from the choir loft to the choir room door. John Douglas will investigate.

- Brian Bailey questioned if the sound booth needs to be larger. Bert will ask Wilbur Loewen to evaluate.

 

9. Brian Bailey shared a moment of levity.

10. Next meeting is Tuesday Dec. 18 at 7:00 pm. (1 hour)

11. John Lea gave a closing prayer.

12. Bert adjourned the meeting.

 

 

 

 

#1 Motion made by John Douglas and seconded by Brian Bailey. That the proposed Larger Parish Budget reduce income proportionally to balance the Budget. Carried.

 

#2 Motion made by Brian Bailey and seconded by Susan Phillips. That we donate $500 to NACTV.

Carried.

 

#3 Motion made by Bob Durston and seconded by Lynda Lowry. That the second minister’s office be left unlocked to allow members to come in and borrow resources or return resources and use for small meetings. Carried.