MEETING OF THE BOARD

Neepawa United Church

Oct. 15, 2019

 

Present: Bert Lowry, John Lea, Bob Durston, Jane Goudie, Ella Jarvis, Nora Kaye, Brian Bailey, Linda Hart, Judy Elgert, Murray Hart, Susan Phillips

 

1. Call to order – Bert called the meeting to order at 7:00 p.m.

2. Opening Meditation John gave an opening reading.

3. Adoption of the Agenda – Jane moved adoption of the agenda, seconded by Ella. Carried C

4. Adoption of the Minutes – Brian moved adoption of the Sept. 17, 2019 minutes as corrected, seconded by Jane. Carried

The correction under property was to change to Doug will be away Sept. 25 to 30 instead of John.

5. Correspondence

A) Email from Amanda Naughton-Gale

A request to rent the CEC kitchen for the Food Explorers Guide to Cooking Program for children 9 to 11.

A motion was made and passed to rent the CEC kitchen to the Neepawa Community Ministries Centre on Thursdays from 4:30 to 6:30 from now until Dec 5.

B) Rita’s Activities for Sept

 

Home visits

Funerals

Elks

Hospital

Ctry Mead.

Sun. Services

Weddings

Ministerial

September

7

4

2

 

2

2

 

 

 

C) Affirmation Workshop

There will be an Affirmation Workshop on Oct. 19 at Knox United Church in Brandon.

 

6. Committee Reports

A) Pastoral Care – Betty Ebner sent a report of cards sent in Sept.

Sympathy 4

Get Well/Thinking of you 3

One year Anniv. of death 0

B) Mission & Service Susan reported

- The Church will be getting the display on the Brandon Residential School from Oct. 22 to Nov. 5. It will be set up in the Narthex. Booklets and brochures will be available. It will be advertised and open to the public during office hours and on Oct. 25 in the evening. Tea/coffee will be served Oct. 25.

- The coin collection on Thanksgiving Sunday had good participation.

C) Ministry & Personnel – Brian Bailey had nothing to report

D) Treasurer – The statements to Sept. 30, 2019 were distributed.

Income $113,132.28

Expenses $114,455.24

Deficit $ 1,322.96

 

- The maintenance costs included new furnaces, hot water tank, carpet cleaning, and painting.

 

Moved by Judy, seconded by Jane that the Treasurer’s Report be adopted. Carried

 

Bob will have a preliminary 2020 Budget ready for the Nov. Board Meeting.

 

6E) Property Bert reported

- There has been water in the elevator shaft. After consultation, it was decided that the water is seeping down under the church and into the elevator shaft. A motion was made and passed to have some of the eavestrough and downspout replaced and to have concrete situated to slope away from the building.

- Vince Livingston completed the painting in the CEC hall but was unable to complete painting in the kitchen and entrance. Three coats were required. Bert will contact John Douglas re: hiring a painter to complete the job.

- The carpet in the CEC has been cleaned by Jeff Bay. Due to water leakage there is now a stain on the basement carpet. Bert will ask Jeff to clean the stain.

 

F) UCW Nora reported.

- The Gently Used Sale was Oct. 4 and 5. Four new sandwich type signs were purchased and set up around town. The dates on the sign can be changed as needed.

- The prices of the funeral lunches have been revised. Sandwiches/Open face buns from $5 to $6 per person, Fruit bread and cheese from $4 to $5, and cookies remain the same at $3 per person. Price change effective Jan 1 and emphasize to families that only 160 people can sit comfortably in the CEC.

- The UCW has decided to have a “supperless” fall supper due to lack of a convener. They encourage individuals to donate $15 and families $25. Donations will be accepted after Sunday Services for the next few Sundays. After that, UCW Units will be phoning to request donations.

- Purchase of 8 oz. glasses still ongoing. They are hard to find and may have to go to 10 or 12 oz. size.

- Discussion of the Soup and Sandwich was tabled to the next UCW meeting

- The UCW catered to 2 funerals in Sept.

- The UCW Christmas party is Dec. 4 and cookie trays will be delivered on Dec. 18

G) Pastoral Charge Supervisor’s Report

- John Lea reported that Committee on Congregational Support for the Region has received all the submissions needed from our Church.

-John is available by phone if any questions arise.

H) Trustees – no report

I) Worship Committee –Murray Hart reported for Pat Fedoruk.

- Our last meeting was October 8, 2019. Nineteen red children’s chairs were sold @ $5.00 each. ($95.)

- Membership report indicated a total of 265 residents and non residents to September 30.

- The next communion date is November 24, which is the closest available date to the beginning of Advent

when Rita is presiding.

- The Christmas morning at home service will again be bagged up for dispersal to the UCW cookie trays,

Salvation Army Christmas hampers, Blue Christmas service and in the narthex for any of our church

family. We will be working with the Sunday school, Worship leadership team, M&S team and Rita, as

pulpit supply, to coordinate activities during the Advent season.

- We have received some transfer of membership requests and there will potentially be more by the time of our November meeting. A date would then be determined to formally welcome these new official

members. A motion was made and passed to transfer in 2 memberships by re-affirmation.

- There are rolling chair stands in the basement of the CEC no longer being used as well as two desks. Pat will check with St. Alphonsus Church in Minnedosa to see if they can use the chair movers and check with Budz n Bloom if they still need an office desk for the day care.

J) Stewardship

The Stewardship letter was prepared and envelopes stuffed Thurs Oct 10. The Financial Statement to

Sept. 30/19 and a pledge sheet were included with the letter. Some donations have already been made.

K) Prairie to Pine Region – John mentioned that there will be a Regional Meeting from June 4 to 7, 2020 in Steinbach.

 

 

6L) Special Reports

- Brian Bailey reported that The HIMS sang this afternoon at Country Meadows as part of the UCW entertainment.

- Brian reported that a representative from Benmarks in Brandon came to the church recently to fix problems with the sound system. The ear buds (assisted listening devices) have been repaired or replaced. Users must remove hearing aids to use the ear buds. If not using ear buds, hearing aids might have to be turned up. The wireless mike worn over the head has been adjusted. A reminder is being given to people using mikes that they need to project their voices.

- Brian reported that John Lea, the pastoral charge supervisor has been paid mileage to the end of June but needs to be compensated for hours spent working with our Church. A motion was made and passed to pay John for the time served to the end of June 2019.

M) Acceptance of all reports was moved by Judy and seconded by Ella. Carried

7. Old Business:

A) Funeral cost

Donna Newton reviewed the funeral cost brochure and revised wording to clarify costs for different

situations. The board accepted the new wording.

B) St. Andrews College

Susan is investigating what a College Sunday involves. The GAP Committee has leadership for Sunday

Services filled until June. We will discuss further after Susan gets more information.

8. New Business

A) Snow Clearing

Kozaks is no longer doing snow clearing. Rob Smith will be asked to do the snow clearing for the parking lot.

B) Newsletter

Tabled to the next meeting.

 

9. Moment of Levity – Ella shared a moment of levity.

10. Next regular Board Meeting is on November 19 at 7:00 pm

11. John Lea gave a closing prayer.

12. Bert adjourned the meeting at 8:45 pm.

 

Motions

 

#1 Motion made by Nora Kaye and seconded by Susan Phillips. That we permit the Neepawa Community Ministries Centre(Salvation Army) to rent the CEC kitchen for the Food Explorers Guide to Cooking on Thursdays from 4:30 to 6:30 beginning Thursday Oct. 17 to December 5 (skipping Oct. 31). Carried.

#2 Motion made by Jane Goudie and seconded by Brian Bailey. That we replace the eavestrough and downspout on the old part of the building (Chisle Construction $535.50) and also the concrete to slope away from the building with concrete patio blocks plus labour (Chisle Construction $2,048.47). Carried.

 

#3 Motion made by Murray Hart and seconded by Judy Elgert. That the transfer of memberships for Betty Patterson, from Westminster United Church, Foxwarren, and Colleen Taylor from Knox Presbyterian, Neepawa, be accepted by re-affirmation of faith. Carried.

 

#4 Motion made by Brian Bailey and seconded by Nora Kaye. That we reimburse John Lea $25 per hour of service for 15 hours serving on the Board. Carried.