MEETING OF THE BOARD

Neepawa United Church

September 18, 2018

 

Present: Bert Lowry, John Lea, Bob Durston, Ella Jarvis, Lynda Lowry, Brian Elgert, Susan Phillips, Jane Goudie, Brian Bailey, John Douglas, Judy Elgert, Linda Hart, Betty Ebner, Heather Cummings

 

1. Call to order – Bert called the meeting to order at 7:00pm. Bert introduced Board Members to John Lea. John is the Pastoral Charge Supervisor and will be attending our Board Meetings since we do not have a minister.

2. Opening Meditation: Lynda Lowry read an opening prayer.

3. Adoption of the Agenda – Jane moved adoption of the agenda, 2nd by Ella. Carried

4. Adoption of the Minutes – Bob moved adoption of the June 19, 2018 minutes, 2nd by Jane.

Carried

5. Correspondence

- An e-mail from Sheila Bremner with info that they no longer require the CEC for the Step Together program and thanking us for our past support.

- a note from Joe Ball with info that he was asked to officiate at a graveside service in Neepawa and has the information for our records.

A motion was made and passed that the burial information for Shawna Leah Wray be entered into the Neepawa United Church records.

A motion was made and passed to ratify the United Church policy of registering burials of United Church members and adherents in the Neepawa United Church records when information is received.

- Stephen Hardy Palmer requests the use of the sanctuary to put on a concert. A motion was made and passed to deny the request.

- A thank you from Kristin Woodburke for her farewell gift of a communion set and for the lovely send-off.

 

6. A) Pastoral Care – Betty reported that the following cards had been sent out. July: 8 sympathy, 4 get

well/thinking of you, 4 one year anniversary of death; August: 9 sympathy, 2 get well/thinking of you; September: 1 get well/thinking of you, 5 one year anniversary of death.

B) Mission & Service – Susan indicated that the Committee is meeting on Sept. 27

C) Ministry & Personnel – Brian Bailey reported

- The Neepawa members of the MINISTRY PROFILE COMMITTEE have met 3 times for 2 to 3 hours each time. The Neepawa members have completed their portion and are waiting for Brookdale’s input. Once complete, the Committee will meet with Rob Smith from Thunder Bay via Skype. When he approves the Ministry Profile, the committee will proceed with the job description.

- Brian Bailey and Brian Elgert have spoken informally to St. James Anglican Church members about joint services. Nancy Hunter and Anita Ong are to meet with Brian B. and Brian E. to discuss possibilities.

D) Treasurer – Bob distributed the Income/Expense Statement to the end of August 2018.

Income $92,616.80

Expenses $101,590.99

Deficit $ 8,974.19

Bob noted that the Neepawa United Church is not paying the Larger Parish levy for Oct., Nov. and Dec.

Moved by Bob, 2nd by Judy. That the Treasurer’s Report be adopted. Carried

 

 

 

 

 

6E) Property- John reported

- The carpet has been cleaned in the minister’s offices

- The furnaces/boilers have been serviced

- The A/C units will be covered

- Doug will be away for one week in the near future

- A quote was received to replace the air conditioning unit for the Meeting room.

- A quote was received to repoint the CEC chimney

- The eaves troughs are to be cleaned and shrubs touching Neepawa United Church stone sign will be trimmed.

A motion was made and passed to replace the air conditioning unit for the Meeting Room

A motion was made and passed to repoint the CEC chimney

F) UCW – Heather reported that as of August 20th the North Agassiz Presbyterial has been dissolved. The Nearly New Sale is Oct 12 and 13. The Fall Supper is on Oct 28 at a cost of $15 per plate

G) Ministerial – John Lea will be attending the Board Meetings.

H) Trustees – nil

I) Worship Committee –Lynda Lowry reported.

- Summer services with the Anglican congregation went well. If anyone has comments or suggestions, please forward to the Worship Committee.

- Sunday School started Sept. 9 under the leadership of Sandra Wiebe and co-teachers Jacqui Acree and Allison Bailey Reid. Dec. 16 will be White Gift Sunday with the children helping with the service. Teachers are making a list of supplies that they need. Bob Durston stated that they will be reimbursed for any purchases for Sunday School.

- Choir started Sept. 9 with 2 new members. The organist schedule is set to the end of October.

- The Mission and Service team will be providing Thanksgiving and Advent plans to us as they become known.

- Upcoming communion dates are Oct. 14 and Nov. 25. Rita Friesen suggested that we ask the Anglican congregation to attend communion as they do not have a minister. The Worship Committee will ask them.

- We are looking for feedback on the acceptance of the intinction style of communion.

- Three children were baptized on Sep. 16. Thank you to the Board for approval by email.

- The next meeting is October 9 at 10 am.

J) Stewardship – nil

K) Presbytery

Susan thanked the Board for the use of the CEC by the Salvation Army. She will be attending a Presbytery meeting tomorrow. The last Presbytery meeting will be in Nov.

- John indicated that starting Jan 1, there is a new system with regions instead of presbyteries. There will be a Regional meeting in June in Brandon at the Keystone Centre.

- Bob is editing our new Manual of Policies and Procedures and requested the wording that should be used to replace the current info on presbyteries in the Manual. John indicated that there will be more information forthcoming.

L) Special Reports – Brian Bailey reported that the HIMS started practices last week. The Choir is sponsoring Reg and Andreas for a concert on Nov. 25 in the afternoon. Tickets are $15 in advance and $20 at the door.

M) Acceptance of all reports was moved by Bob 2nd by Ella. Carried

 

7. Old Business:

Discussion of the Manual of Policies and Procedures should be put on the agenda for Jan. 2019

 

8. New Business

A) Girl Guides

A motion was made and passed to allow the Girl guides to use the CEC for meetings from Sept. 2018 to

May 2019. The Guides gave a $100 donation to the church.

B) Confirmation of Baptisms

A motion was made and passed to accept 3 children for baptism in September.

8C) Confirmation of CEC rental proposal to Salvation Army

A motion was made and passed to approve the rental request by the Salvation Army for seven weeks on

Tuesdays after school.

D) Discussion of funeral services and ministers

Susan has given White’s Funeral Home a list of seven individuals who can be called on for funeral services and also Barb Jardine for Brookdale funerals. Since we do not currently have a minister, a new policy is needed to pay for these officiants at funerals.

A motion was made and passed to pay funeral officiants the pulpit supply rate plus travel costs.

E) Liquor permit for CEC

- John investigated the possibility of obtaining a liquor permit for the CEC. He reported that the permit if obtained would be for a maximum of 50, a member of the Board would have to be present when liquor is served, licensed servers must be used and access to the lift made available. The Board must make a formal request to get a liquor inspector to check on our facility. John’s recommendation was that we do not pursue a liquor permit at this time.

F) Stewardship Letter

Since we do not have a minister, Bert will write the Stewardship letter to be mailed out in October. The Financial Statement to the end of Sept. will be included. Board members made suggestions re: what should be included in the letter.

G) Security for CEC back door

The lights are on at the back door of the CEC all night and there are motion lights at the Choir Room entrance.

H) Strathclair Choir hosted by Kaleidoscope

A motion was made and passed to approve the rental request of the Strathclair Theatre Chorus for a concert in January 2019.

I) Request from GAP to approve Rita for the Dec. 24th Service

A motion was made and passed to have the Christmas Eve Service at 7 pm with Rita Friesen as pulpit supply.

 

9. Ella shared a moment of levity.

10. Next meeting is Tuesday Oct. 30 at 7:00 pm.

11. Lynda Lowry gave a closing prayer.

12. Bert adjourned the meeting at 9:10 pm.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Motions:

 

#1 Motion made by Susan Phillips and seconded by Brian Elgert. That the burial record for Shawna Leah Wray be entered into the Neepawa United Church’s burial record book as per Joe Ball’s request. The graveside service was Aug. 31, 2018. Carried.

 

#2 Motion made by Bob Durston and seconded by Jane Goudie. That the Neepawa United Church Board ratify the United Church policy of registering burial certificates of United Church members and adherents in the records of the Neepawa United Church with notification in the records as to the type of service and person conducting the service. Carried.

 

#3 Motion made by Bob Durston and seconded by Brian Bailey. That the request from Stephen Palmer for use of sanctuary for a concert be denied. Carried.

 

#4 Motion made by John Douglas and seconded by Bob Durston. That Bob Hockin be hired to replace the air conditioning unit for the Meeting Room in the spring for $2,932 plus inflation. Carried.

 

#5 Motion made by John Douglas and seconded by Bob Durston. That Larry Henton be hired for $600 to repoint the chimney in the CEC. Carried.

 

#6 Motion made by Judy Elgert and seconded by Brian Elgert. That the Guides, Pathfinders and Rangers be given permission to use the CEC facility as in the past from Sept. 2018 to May 2019. Carried.

 

#7 Motion made by Lynda Lowry and seconded by Heather Cummings. That three children be accepted for baptism in September: Bryk Jordon Henton, son of Shayne and Janelle Henton; Isla Katherine Poncsak, daughter of Matthew and Heather Ponscak; Kardy Colin Smith, son of Jeff and Kelli Smith, and that their names be recorded in the Baptism registry. Carried.

 

#8 Motion made by Susan Phillips and seconded by Lynda Lowry. That we approve the rental request by the Salvation army for a seven week after school food program to be run on Tuesday afternoon at the posted rental rates. Carried.

 

#9 Motion made by John Douglas and seconded by Bob Durston. That while the Neepawa United Church is searching for a minister, the policy for funerals will be that the Neepawa United Church charge the going rates for pulpit supply plus travel costs. Carried.

 

#10 Motion made by Susan Phillips and seconded by Brian Elgert. That we approve the rental request of the Strathclair Theatre Chorus at $375 for use of the sanctuary, meeting room, choir room and CEC basement for a concert in January 2019. Sound technician would be an additional charge. Carried.

 

#11 Motion made by Lynda Lowry and seconded by Susan Phillips. That the Christmas Eve Service be held at 7:00 pm and that Rita Friesen will be asked to provide pulpit supply. Carried.