MEETING OF THE BOARD

Neepawa United Church

September 19, 2017

 

Present: Bert Lowry, Kristin Woodburke, John Douglas, Linda Hart, Pat Fedoruk, Betty Ebner, Susan Phillips, Jane Goudie, Bob Durston, Brian Bailey, Ella Jarvis, Donna Newton, Judy Elgert

 

1. Call to order – Bert Lowry called the meeting to order at 7:00 pm.

2. Kristin led us in an opening meditation

3. Adoption of the agenda – Jane moved adoption of the agenda, 2nd by Donna. Carried

4. Adoption of the minutes – Bob moved adoption of June 6, 2017 minutes, 2nd by Betty. Carried

5. Correspondence

 

6. Committee Reports:

A) Pastoral Care – Betty reported the following cards were sent: June- 2 sympathy, 6 get well, 1 anniversary of death; July- 4 sympathy, 3 get well; August- 1 anniversary of death.

 

B) Mission & Service - Susan reported that the Committee has met and started work on ideas to help educate the congregation about M&S. Rose updated the information on the world map which shows how M&S dollars are being spent. The Committee will continue to look for ways to explain the funding and mandate of M&S. The Committee will miss Rowena Powell who has been a member for a number of years. If anyone can help move the Salvation Army food bank to its new location on Oct. 4 or 6, please let Susan know.

 

C) Ministry & Personnel - Brian Bailey reported other Committee members include Rita Friesen, David Dyck, Brian McKee(Brookdale), Susan Phillips, Kristin Woodburke. The M & P Committee met on Sept. 13 and discussed the following:

 

D) Treasurer – Bob distributed his report with info to August 31, 2017

Income $95,882.91

Expenses $103,094.59

Deficit $ 7,211.68

- Bob included a comparison of total givings for August for the past several years. Income for August 2017 was less than August 2016. Only a small percentage of the congregation is enrolled in PAR. Brian suggested encouraging congregation members to sign up for PAR.

- Bob mentioned that the Fall Canvas needs to be organized in October. Kristin noted that there are two stewardship webinars in Sept if anyone is interested.

Moved by Bob, 2nd by John. That the Treasurer’s Report be adopted as presented. Carried

 

E) Property

 

F) UCW – Donna reported there were 3 funerals over the summer. The UCW purchased a new fridge for the CEC. The Rummage Sale is Oct. 13 and 14. The Fall Supper is Oct. 29. There is a UCW Presbyterial meeting in Gladstone on Oct. 5

 

G) Ministerial – Kristin reported:

 

Summer went well with sharing services with St. James. I really enjoyed getting a chance to worship alongside the congregation for a couple weeks in July, and it was interesting to have a different style of worship in August. This summer we also had a successful Faith and Fitness group, which just ended last week. It was an idea from one of our worship committee members, so it's a good reminder that if you think of something that you would like to see, please don't hesitate to bring it up! It could be other people would like it too!

I planned worship for Creation Time, up to World Food Day on Oct. 15, in August, so the hymns and most of the liturgy were planned before we began. I want to do more of this in order to help the other people involved in worship, such as with the powerpoint and giving our choir and organists notice on hymns, and also to help me with time management, especially when it comes to really busy weeks- to have less that I have to do to prepare for worship is helpful. So I am going to try and do more of this.

This month has been very busy so far with a lot of meetings starting up, including meetings I have because of my responsibilities to Presbytery and Conference. Next month we have 4 baptisms and 2 weddings in Neepawa, so I have also been busy meeting with couples preparing for those celebrations.

There are a couple of Stewardship webinars coming up: Monday, Sept 25 at 4pm on Narrative Budgets and Tuesday, Sept 26 at 10am called Asking from the Pulpit- hoping to glean some insights into how to make our Stewardship time this fall better.

There is a need for some volunteers to pick up people and bring them to Sunday Service.

H) Trustees – No report

I) Worship Committee –Judy reported

 

J) Stewardship - no report

 

K) Presbytery

Susan reported that the last meeting was on May 26 during Conference Annual Meeting at Portage La Prairie. Sarah Bruer, minister at MacGregor, was elected as the Agassiz Presbytery chair, as Lynne Sanderson’s term has ended. Kelwood United Church is at a crossroads and Presbytery will be calling a congregational meeting at Kelwood United Church to see if there is a substantial desire to continue as a congregation or to withdraw. Susan enjoyed being present at Conference as our representative. Rowena Powell attended Saturday and Sunday as well. The sessions that they attended were interesting and informative and Susan is looking for ways to pass some of this info to the congregation. Rowena has resigned as Presbytery Rep so a replacement is needed.

 

L) Special Reports Brian reported that the HIMS will be starting practices soon.

 

M) Acceptance of all reports was moved by Donna, 2nd by Ella. Carried

 

7. Old Business:

A) Time and Talent Auction November 19

 

8. New Business

A) Church Governance Report

 

B) Step Together Request for CEC Basement

A request was received to use the CEC basement two mornings a month for Parent/Child activities. A motion was made and passed to allow this usage at a cost of $400 for the year.

 

C) Neepawa Guides and Pathfinders Request for CEC Basement

A request was received from Kay McKay to use the CEC basement once a week from Sept to May. A motion was made and passed to allow the Guides and Pathfinders to use the basement. John will check with Kay and the caretaker to see who cleans up after these meetings.

 

9. Ella provided a moment of levity.

10. Next meeting October 17, 2017 at 7:00 pm. Brian Bailey will chair the meeting in Bert’s absence.

11. Kristin gave closing prayer

12. Bert adjourned the meeting at 9:00 pm

 

Motions:

 

#1 Motion made by Judy Elgert, seconded by John Douglas, that the Board approve the marriage of Aaron Timothy Parayeski and Melissa Kristan Day on Sat. Oct. 7, 2017 at 2 pm. Carried.

 

#2 Motion made by Judy Elgert, seconded by John Douglas, that the Board approve the transfer of Meagan Reanne McTavish’s membership from Pierson United Church. Carried.

 

#3 Motion made by Judy Elgert, seconded by John Douglas, that the Board approve the baptism of Oliver Robert Paul Saquet, son of Denis and Heather Saquet, on October 8, 2017. Carried.

 

#4 Motion made by Judy Elgert, seconded by John Douglas, that the Board approve the baptism of William Gary Armstrong, son of Kelly and Jenna Armstrong, on October 8, 2017. Carried.

 

#5 Motion made by Judy Elgert, seconded by John Douglas, that the Board approve the baptism of Keaton Fisher McTavish, son of Brent and Meagan McTavish, on October 8, 2017. Carried.

 

#6 Motion made by Judy Elgert, seconded by John Douglas, that the Board approve the baptism of Leighton MacKinnon Lowry, daughter of Matthew and Jenna Lowry, on October 8, 2017. Carried.

 

#7 Motion made by Susan Phillips, seconded by Judy Elgert, that the Board of the Neepawa United Church donate the use of the CEC for an afternoon or evening as an auction item at the Time and Talent, valued at $130. Carried.

 

#8 Motion made by Bob Durston, seconded by John Douglas, that we allow the B.P.S.D. to run the Step Together program in the basement of the CEC from Sept. 2017 to May 2018 for $400. Carried

 

#9 Motion made by Brian Bailey, seconded by John Douglas, that the Guides and Pathfinders be given permission to use the CEC facility as in the past from Sept 2017 to May 2018. Carried.