Neepawa United Church

Meeting of the Board

September 20th, 2012

 

Present: Brian Bailey, Bob Durston,  Donna Newton, Heather Cummings,

                Eleanor Nicholson, Ella Jarvis, Judy Elgert, Rita Friesen, Anne Neilsen,

                Maurice Kaye, Rev. Peggy Reid and Lyle Byram.

Regrets:  Terry Smith, Ruth Hanke, Brian Elgert and Susan Phillips.

 

1.      Brian called the meeting to order at 7:00 p.m.

2.      Rev. Peggy Reid gave the opening Meditation and Prayer.

3.      The Agenda was approved as circulated. Moved by Bob Durston and

Seconded by Anne Nielsen.  Carried.

4.      The Minutes of the June 21st meeting were approved.  Moved by Bob Durston

and seconded by Donna Newton.  Carried.

5.      Correspondence

·        Brian had a letter from CJ radio that would do advertising  of events

and Brian passed this information to the UCW.

·        Request received for a Baptism – information passed to Anne Nielson

as nothing can be done in this regard until we have a Minister.

·        Brian had information with regard to a concert in Portage by Ron Klusmeier

 on October 21st at 7:30 as a fund raiser for Canada Food Grains Bank.

·        “Plugging Into the Divine” workshop will be held in McKenzie United

Church in Portage on October 13th and November 17th and registration

is free.  Anyone interested in attending further information is available.

·        Brian asked about the donation of the computer and monitor and if the

Sunday School would be using the computer.  Judy reported that the

Sunday School could certainly use the equipment and wondered if

the internet could be accessible downstairs.  Discussion to upgrade for

wi-fi for downstairs.  Brian to investigate the security of the internet and

bring a proposal to the next meeting.  

·        Brian received a letter from Ken Waddell of the Immigrant Settlement

requesting space to establish a day care.  This on agenda later.

·        Request received from Guides for permission to use our facility as used

in past. (Discussed later on agenda).

·        Brian received a letter from United Church head office of a group that

is willing to help with Fund Raising and would contribute up to 25% for a specific project within the Church of which the deadline for application is

October 5th.

·        Information received on the youth retreat for grades 7 – 12. Judy reported she has looked after this.

·        Information from Lorne Calvert of St. Andrews College on designating

a Sunday for College. Information passed onto Ruth Hanke.

 

 

 

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·        Information received from RHA Regional Palliative Care workshops

that are being held for anyone that may wish to attend.  Information

will be posted on the Bulletin Board.

6.      Business arising from the Minutes

a.       Information on “Plugging into the Divine Workshop” held in

McKenzie United Church in Portage on October 13th and November 17th.

Registration is free and further information is available at the office

for anyone interested in attending.

b.      Neepawa United Church website in progress by Murray Hart and he

requires authority to proceed with a domain name and for approximately

$100 per year. Discussion on privacy policy and who receives the e-mails.

to make Amber in the office aware that this is happening.  Murray Hart

will be the web master and look after this site. Our sincere thanks go

out to Murray Hart for his great work on setting up the web site and

keeping it current. 

MOTION: Moved by Donna Newton and seconded by Heather Cummings that we

                   give Murray Hart permission to spend money to get a  domain name and web

                   to a maximum of $100 per year.  Carried.

c.       Church Service on TV every Sunday? Brian spoke to Ivan Traill on this

matter and we could purchase a used camera and with the purchase of a

DVD burner we could put the service directly onto the DVD and go to

NACTV for broadcast. This would require a team to look after taping.

Discussion on this matter and Donna asked if we should ask those

in the pulpit if they are comfortable with having the service recorded.

Brian to look for someone to do this and look after buying equipment.  

d.      Information Board in Narthex – Rita presented two of the old information

boards and  we chose one to use.

e.       Projector/screen proposal from Benmarks.  Brian has checked with

some Churches that have this system and Wendy Denbow of Plumas reported

they are very happy with theirs.  Killarney United Church has the system and

they are pleased.  Brian reported that the quote that Benmarks gave is good

for 60 days but they will only increase the cost after 60 days if their

supplier price for product has increased.  The cost of the system will

come from the Memorial Fund and it was suggested we put out an appeal for

funds for this project as this cost will deplete the Memorial Fund.

Brian to inquire about the cost if we only put in one screen now and a second

screen at a later date. Brian will bring more information on this to the next

meeting. 

f.        Library progress – Rita reported that we now have 300 books in the

Library reading to be checked out and 150 more to be entered.  There

are 4 or 5 categories set up in the library.

 

7.      Old Business

A)    Search Committee report – Donna reported there has been no

response to date but are continuing the search.

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B)     GAP committee report – Donna reported for Ruth that the pulpit

Supply is in place until December 30th.

 

Christmas Eve service – Peggy Reid will prepare a service.

Blue Christmas – perhaps Arden and Brookdale could come to Neepawa

and  to decide who would do the service.

Peggy would prepare the service for the Advent Sundays.

“Trail Mix” will be doing the October 21st Sunday service.

 

8.      Committee Reports

a)      Worship – Anne Nielsen reported that White Gift Sunday is December 9th/12

·        M and S will lead service October 14th in honor of World Food Day.

·        A “Movie Night” is being planned

·        Choir started September 6th

·        Gap committee working on pulpit supply

·        Rita will do communion on October 7th, 2012.

·        Thanksgiving Sunday  and thanksgiving decorations will be done

following October 3rd worship committee meeting

·        Dec. 2 – 1st Sunday Advent – going to use artificial trees in lobby

·        White gift Sunday – December 9th

·        November 18th is Children Sunday

·        The Mens group and Singles group have started

·        Regular Service on November 11th – no Sunday School as children

taking part in Community Remembrance Day Service.

December 23rd – Special Choir Music.

b)      Pastoral Care – Eleanor reported for July and August they sent

7 sympathy cards – 6 get well cards – 1 thinking of you card and

8 thinking of you one year anniversary cards.

c)      Mission and Service – Brian read Susan’s report.  The M & S will be

leading worship service with the focus being on world hunger. We

will be challenging the congregation to participate in a special offering

that will go to the Canadian Food Grains Bank.  Will be spending time

with the Youth Group about the issues of hunger at home and around the world

and things we can do to make a difference.

There will be another Wednesday Night at the Movies on October 24th at 7:30 pm

showing the  movie “Young at Heart”.

Will be bringing back the loose change collections and will introduce other

opportunities for people, always being mindful of the blessings God has

Bestowed upon us in this part of the world.

d)      Ministry and Personnel – Donna reported that they no longer have a

Chair person as Neil Jardine has resigned.  She reported on the plea

for funds for “Sahel”.  If donations are made for this through the

Canadian Foods Grains organization specified for Sahel the federal

Government will match this 4 – 1.  The Larger Parish has made a donation

of $300 which when matched with the government will be $1200.

           

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Treasurer Report – Bob Durston presented the financial report to

August 31st, 2012.

                                         2012 total Income                  $100,055.50

                                          2012 total expense                  125,330.50

                                Deficit                           -  25,275.00

                      Moved by Bob Durston and seconded by Judy Elgert that the Treasurer`s

                       Report be approved as presented.  Carried.

 

e)      Property Report – Brian reported in Terry`s absence that the automatic

Door opener is in operation now. There is a problem with the boiler for the

Sanctuary as the pilot light was out and Wayne contacted Manitoba Hydro

and they came a lit it as there was a large amount of corrosion material had

fallen above the pilot light.  Four Seasons to come back and check this problem.

 

Terry then advised the Board that he is submitting his resignation as

Chair of property committee effective October 31st, 2012.

f)        Finance – position to fill.

g)      UCW – Heather Cummings reported that the Rummage Sale will be

held October 12th and 13th. Fall supper is October 28th.  The UCW will

be conducting the Church service on November 4th celebrating the

50th Anniversary of the UCW.

Collecting clothing and bedding for shipment to Red Sucker Lake Reserve.

h)      Ministerial – Peggy Reid – no report

i)        Trustees – Judy Elgert – Will be meeting with respect to the Insurance.

With respect to the Trustee names recorded in Land Titles – as long as one

is still living nothing needs to be changed unless the Church is sold.

j)        Larger Parish – Donna reported they are applying for copyright for music.

Will have budget for November Larger parish meeting.  September 30th

is Arden Fall supper.  Neepawa needs a representative on this Committee.

k)      Presbytery – Rita Friesen reported she will be attending meeting at

Rock Lake on September 29th.  Ella Jarvis will attend with Rita.

l)        Special reports – Men`s breakfast has started and they met with 6 in

attendance with lots of discussion. Youth group meeting every 2nd Friday

with a group of 10.  Youth group attending Jesus LOL``D in Brandon and

must register by October 1st.

MOTION:  Moved by Rita Friesen  and seconded by Anne  Nielsen that the reports be accepted                   

                      as presented. Carried.

 

9.      New Business

A)    Fall stewardship campaign – Brian  Bailey to write a letter as Board Chairman

as well as enclose pledge forms.  Envelopes to be handed out  prior to

Church on October 21st.  Mail second letter towards the end of November.

Group will stuff envelopes on October 9th at 10:00 a.m.

 

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B)     Christmas Eve Service – following a discussion it was decided to have

one service at 8:00 p.m. with Rita doing the service.

MOTION:   Moved by Bob Durston and seconded by Eleanor Nicholson that Neepawa

                      United Church has one Christmas Eve Service from 8:00 p.m. – 9:00 p.m.

                       for 2012.  Carried.

C)    Daycare in the CEC – We have received a request for space to set up

a daycare.  Following a lengthy discussion on this matter it was decided

we would require further information regarding what up grades would

be necessary and any other requirements.  Brian to set up a meeting with

the necessary parties involved to obtain more information for further

discussion on this matter.

D)    Neepawa Girl Guide request -

MOTION:  Moved by Bob Durston and seconded by Anne Nielsen that Neepawa United

                    Church Board agree to host Girl Guides to meet Tuesdays 6:00 – 7:30 p.m.

                     and Wednesdays from 6:30 – 9:00 p.m from September to May at no charge.

E)     Lay supervision for Intern Minister – committee members needed.

Discussion at next meeting.

F)     New ideas!!!!

G)    Moment of Levity – Donna read a story for our Moment of Levity.

H)    Next meeting – some discussion on having meeting on different day of

the week to accommodate Peggy Reid.  October meeting will be held on

Wednesday, October 17th at 7:00 p.m.

November meeting will be Tuesday, November 20th at 7:00 p.m.

December meeting will be held on Tuesday, December 18th at 7:00 p.m.

I)       Peggy Reid gave the closing prayer.

J)       Eleanor Nicholson adjourned the meeting at 9:20 p.m.